- Hourly / - BiWeekly /
- Monthly / $46,942.00-$74,933.00 Yearly
This is responsible administrative work in a small State facility for the aged and chronically ill, the mentally ill, or the mentally retarded. The employee in this classification is responsible for the budgetary and fiscal operations of the facility, and for some of the other non-clinical operations. Duties include coordinating those operations with the medical, psychiatric, and developmental programs, developing and implementing administrative procedures and controls, participating in the formulation of facility policies, and assuring operating efficiency in the facility. This employee is responsible for adherence to established State and Federal regulations pertaining to the management of State and Federal funds and property. The work requires frequent contacts with officials in the Department of Health and Mental Hygiene, and some contact with public officials and community organizations.
The employee in this classification receives general direction from the Superintendent of the facility. In the absence of the Superintendent, this employee is responsible for all decisions except those requiring clinical expertise. Work is evaluated in terms of overall operating efficiency and adherence to regulations and policies. This employee supervises the chiefs of all assigned functional areas.
In the absence of the institutional head, the employee has final responsibility for all non-medical activities of the institution;
Participates with the head of the institution in the formulation and administration of institutional policies and procedures;
Prepares the annual budget for the institution and exercises responsibility for the administering of this budget;
Supervises the maintenance of accounts, preparation of payrolls and the preparation of accounting reports;
Directs the purchasing, storage, issue and accounting for supplies and equipment and the maintenance of adequate inventory records;
Keeps accurate patient statistics and has responsibility for banking and handling patients’ funds and valuables;
May be responsible for functions such as personnel, maintenance, dietary, housekeeping or security;
Cooperates with county commissioners, city treasurers and local welfare departments on patients’ business matters;
Prepares and supervises the preparation of detailed and accurate financial, statistical and other reports concerning the business operations of the institution;
Analyzes institutional operations and prepares recommendations for economy;
Conducts physical inspections of the institution periodically;
Secures competitive bids on services and supplies of a contractual nature;
Maintains good public relations between the institution and the community;
Establishes contacts with proper agencies to handle emergency repairs of either maintenance or equipment;
Conducts regular administrative staff meetings for the coordination of the administrative activities;
Performs other necessary duties as required.
Working knowledge of modern principles and practices of business administration involved in budgeting and purchasing;
Elementary knowledge of the principles and practices involved in the operation of an institution; of the principles and practices of accounting;
Ability to prepare and administer an annual budget; to determine the need for personnel, equipment and supplies; to prepare and maintain a variety of administrative records and reports; to make sound decisions pertinent to day-to-day operations and long term planning; to establish and maintain effective relationships with institutional personnel, administrative officials and the general public; to assist in the formulation of and the interpretation of institutional policies, to supervise.
Education: Graduation from an accredited college or university, preferably with specialization in business administration, public administration or accounting.
Experience: Five years of full-time experience or its equivalent in a responsible administrative capacity in accounting, finance administration or office management.
Note: Additional experience may be substituted for the required education on a year for year basis.