Grants Coordinator

Recruitment #23-2209-001


Plans, coordinates, and monitors the implementation of a variety of grants at a college or the District Office to ensure compliance with programmatic and fiscal requirements; researches and identifies a variety of grant sources, and provides technical assistance in the writing and review of grant proposals.

Typical Duties

Develops, implements, and evaluates policies, procedures, and standards for the management of grants from public and private sources.

Researches and identifies available federal, state, local, and private grant funding sources and disseminates information to grant seekers.

Confers with grant seekers on the development of grant strategies and objectives; provides resource information on requirements for obtaining grants and the process of applying for grants.

Provides technical assistance to administrators, faculty, and staff in the review of proposals to ensure that grant applications are complete and in compliance with programmatic and financial requirements.

Provides assistance in the preparation of grant performance reports submitted to grant agencies.

Monitors compliance with all federal, state and local laws, relevant contractual obligations, and accounting and reporting standards applicable to grants.

Establishes and maintains liaison with representatives of grant funding agencies.

Fully utilizes the capabilities of specialized software programs in the production of management information and reports related to grants.

Provides technical assistance to grant writing staff in the development of grant proposals to ensure clarity and conformity with program objectives and compliance with policies and outcomes required by the funding agency/organization.

Develops, monitors, and maintains a grant tracking system to ensure timely preparation of grant applications and implementation of grant requirements.

Prepares financial, statistical, and operational reports related to grants.

Prepares informative materials related to grant development and management.

Conducts training sessions for administrators, faculty, and staff on grant development and administration.

Attends and participates in various on-site and off-site administrative and committee meetings, workshops, and conferences related to grant development and management.

Stays abreast of legislative changes affecting grant regulations, analyzes the effects, and makes sound recommendations.

Performs related duties as assigned.

Distinguishing Characteristics

A Grants Coordinator plans, coordinates, and monitors the implementation of a variety of grants at a college or the District Office to ensure compliance with programmatic and fiscal requirements; researches and identifies grant sources and provides technical assistance in the writing and review of grant proposals.

A Foundation Development Officer provides assistance in the planning and coordination of the activities of the Foundation at a college or the District Office which involves identifying and soliciting funds from private individuals, corporations, and foundations.


General supervision is received from an academic or classified administrator. Immediate supervision may be exercised over assigned technical and clerical staff.

Class Qualifications

Knowledge of:

Principles of grant development and administration

Principles of grant accounting and reporting

Methods and techniques of grant proposal writing

Federal, state, and local laws, codes and regulations related to grant development and management

District organization, operations, policies and procedures

Research methods and techniques used in grant fund development

World Wide Web and Internet environments

Principles and practices of budget preparation and administration

Organization and management of records

Capabilities of computer applications, systems, and hardware used in grant management

Skill in:

Interpersonal relationships

Presenting concepts effectively verbally and in writing

Ability to:

Plan, coordinate, and monitor a variety of grants

Interpret and apply federal, state, and local laws, codes and regulations related to grant development and management

Present complex information in a clear and concise manner

Independently plan and organize work projects

Exercise creativity and critical judgment

Train and provide technical assistance to others

Prepare clear, comprehensive, and effective reports

Establish and maintain effective working relationships with administrators, faculty, staff, the District's auxiliary foundations, and the community

Plan ahead, establish priorities, and meet schedules

Travel to on-site and off-site meetings

Communicate clearly and concisely, both orally and in writing

Learn specialized computer applications

Entrance Qualifications

Education and Experience:

A bachelor's degree from a recognized college or university preferably with a major in business administration, public administration, economics, finance, or a related field AND three years of recent full-time, paid, professional-level experience in grant development, grant administration, or a related area. Experience in an institution of higher learning, government agency, or other institutions of public education is desirable. A master's degree is desirable.


A valid Class "C" California driver's license must be obtained within 10 days of establishing residency in the State of California.

Travel to locations throughout the District is required.


  • Medical and dental insurance and vision care plans are provided for employees and their dependents.
  • A $50,000 life insurance policy is provided free of charge for each employee.
  • New employees receive 12 full-pay days and 88 half-pay days of illness leave.
  • At least 15 paid holidays per year.
  • Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
  • Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
  • Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
  • Employee Assistance Program

Selection Process

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.


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