Benefits Associate I

Recruitment #24-0244-001


The Benefits Associate I provides Human Resources services to the City of Dayton in the areas of benefits administration, worker’s compensation, labor and employee relations, classification and compensation, and administrative support. Incumbents may be assigned to one of the specific areas based on experience but are expected to develop a working knowledge in all of the other areas.

Benefits Administration

The Benefits Associate I assigned to Benefits Administration maintains accurate records on insurance programs in accordance with City policies and relevant ordinances and laws including federal and state laws governing health and life insurance administration. Incumbent reconciles monthly premium payments to all carriers; manages the on-line information system to enroll, update or terminate employee benefits and conducts any necessary audits or census counts. The incumbent maintains the HRIS system with benefit enrollment options for each employee and will generate reports as needed to monitor enrollment. 

Worker’s Compensation

The Benefits Associate I assigned to Worker’s Compensation investigates, manages and processes assigned Worker’s Compensation claims and associated requests for injury leave. The incumbent will process routine claims based on knowledge of worker’s compensation law, City policies and procedures and applicable labor agreements. The Benefits Associate I works with the Third Party Administrator to coordinate independent medical examinations for worker’s compensation related conditions and the individual City departments. 

Labor and Employee Relations

The Benefits Associate I assigned to labor relations is responsible for the daily labor agreement administration and assists in the labor negotiations preparation to facilitate sound labor-management relations. The incumbent prepares all formal written charges, specifications and findings for review by the Law Department and assists in preparing Civil Service appeal cases. The Benefits Associate I maintains information on grievances, ensures compliance with time limits by management representatives and represents labor relations as required through the grievance procedure.

Classification and Compensation

The Benefits Associate I assigned to classification and compensation will be required to utilize Banner and Kronos for reporting, data verification and analysis in the verification and proper processing of employee position class, pay identification, worked hours, overtime, shift differential, salary, incentives and other compensation types. Prepares and assists in reviewing for accuracy but not limited to personnel action forms, overtime requests, FMLA documentation, leave forms, and accrual conversions.

Minimum Qualifications

Associate’s degree AND 3 years of experience in finance, record maintenance, insurance administration, payroll, administrative support or a related field working for the City of Dayton either as an employee or temporary agency employee.


High school diploma AND 5 years of experience in record maintenance, insurance administration, payroll, administrative support, or a related field. 

Degree must be from a college or university that is accredited by the U.S. Department of Education through the North Central Association of Colleges and Universities or equivalent region.

License Requirements

Must have a valid driver’s license at time of appointment and maintain as a condition of employment.

Special Requirements

If high school diploma only, must obtain an Associates degree within 3 years of appointment date.


Applications must specifically address each of the minimum qualifications, directly showing how each is met.

Background Check 
A background investigation and evidence of Employment Authorization and Identity is required prior to employment. All candidates must pass any level of background investigation applicable to the position, including current city employees seeking transfer, promotion, demotion, etc. into a classified position. 

Medical Examination & Drug and Nicotine Testing 
Final appointment is contingent upon the applicant passing a job-related medical examination including drug screen. Applicants offered employment with the City will be required to pass a nicotine screening. Newly hired employees must remain tobacco and nicotine free as a condition of continued employment. The Tobacco and Nicotine Free Hiring Policy does not apply to current City employees. 

An Equal Employment Opportunity Employer 



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