The Civil Service Associate
I conducts technical administrative work related to the recruitment and
selection of applicants for employment in classified positions with the
City of Dayton and Dayton Public Schools.
The incumbent is responsible
for the day-to-day clerical support duties for the efficient running of
the Civil Service Office. These duties include but are not limited to
sorting, distributing and filing correspondence, mail, documents and other
records; answering telephone calls and taking messages and taking a record
of complaints and directs them to the proper person; checking work of other
employees for accuracy; assisting with various office projects and providing
routine clerical assistance to the office.
The Civil Service Associate
I is also responsible for maintaining confidential personnel and employment
files and records in accordance with the prescribed records retention schedule
as dictated by Federal, State or City of Dayton laws or policies. This includes
archiving records into an electronic format for continued long term storage and
The incumbent responds to
questions pertaining to a variety of civil service or personnel issues, rules,
regulations, policies, and procedures. Incumbent is expected to stay abreast of
current technological methods and have knowledge and skills including but not
limited to the following areas: skill in using personal computers and
application software; ability to deal with employees and citizens concerning
confidential and sensitive issues with an emphasis on customer service. Must be
able to demonstrate the ability to gain considerable knowledge of Civil Service
Rules and Regulations and City policies as they relate to employment. Incumbent
must have considerable knowledge of Business English, proofreading and
Must meet one of the following qualifications:
1. Graduation from high school (or G.E.D.) AND 3 years of experience in office practices involving employment, employee relations, civil service, or human resources that demonstrates regular interaction with people on sensitive and confidential matters AND 2 years of experience using computer word processing and database management software such as Microsoft Word, Excel, and/or Access
2. Associate's degree in Business Administration, Public Administration, or Human Resource Administration AND 2 years of experience in office practices involving employment, employee relations, civil service, or human resources that demonstrates regular interaction with people on sensitive and confidential matters AND 2 year of experience using computer word processing and database management software such as Microsoft Word, Excel, and/or Access.
Degree must be from a college or university that is accredited by the U.S. Department of Education through the North Central Association of Colleges and Schools Higher Learning Commission or equivalent region.
Must possess a valid driver's license at time of appointment and maintain thereafter as a term and condition of continued employment.
Applications must specifically address each of the minimum qualifications, directly showing how each is met.
A background investigation and evidence of Employment Authorization and Identity is required prior to employment. All candidates must pass any level of background investigation applicable to the position, including current city employees seeking transfer, promotion, demotion, etc. into a classified position.
Medical Examination & Drug and Nicotine Testing
Final appointment is contingent upon the applicant passing a job-related medical examination including drug screen. Applicants offered employment with the City will be required to pass a nicotine screening. Newly hired employees must remain tobacco and nicotine free as a condition of continued employment. The Tobacco and Nicotine Free Hiring Policy does not apply to current City employees.
An Equal Employment Opportunity Employer