Office Supervisor II

Recruitment #23-0046-001


Under the general direction of the Division Manager, uses initiative and independent judgment to manage an office with diverse activities and to supervise several clerical, inventory control, and dispatch personnel. Establishes office procedures and recommends clerical staffing level and equipment needed to provide services to operating personnel, the general public, and other government offices. Trains or provides training programs for clerical subordinates and service delivery personnel. Participates in the development, management and maintenance of agency information systems, particularly those related to budget, cost accounting, inventory and division service performance. Prepares and monitors the agency's budget. Uses independent judgment and may make minor operating decisions. Maintains knowledge of division operations. Demonstrates tact and diplomacy in dealing with the public and other organizations. Develops and establishes an inventory control system. Prepares and monitors service contracts, concessionaire agreements and other such contracts. The various departments that utilize the Office Supervisor II are Water, Public Works, Human Resources and Finance.

The current opening is in Finance and will manage office and administrative functions in a finance and accounting setting.

Minimum Qualifications

Associate’s Degree in an Administrative, Managerial or Business related field AND 2 years of office management, or the management of administrative functions of a division and/or office supervisory experience.

Degree must be from a college or university that is accredited by the U.S. Department of Education through the North Central Association of Colleges and Universities or equivalent region.

License Requirements

Must possess a valid driver's license at time of appointment and maintain thereafter as a term and condition of continued employment.


Applications must specifically address each of the minimum qualifications, directly showing how each is met.

Appointment to positions in this classification will require applicants to pass a police background investigation. Final permanent appointment is contingent upon the applicant passing a job-related medical examination, including drug screen, and providing documentary evidence of Employment Authorization and Identity. 

Applicants offered employment with the City will be required to pass a nicotine screening. Newly hired employees must remain tobacco and nicotine free as a condition of continued employment. 

The Tobacco and Nicotine Free Hiring Policy does not apply to current City employees subsequent to HR Policy 2.09.

An Equal Employment Opportunity Employer