City Manager Office Assistant
Recruitment #22-7135-001
| Date Opened | 4/11/2022 09:00:00 AM |
|---|---|
| Close Date | 8/5/2022 5:00:00 PM |
| Salary | $45,822.40 - $56,908.80 per year |
| Job Type | Unclassified |
Responsibilities
Employees in this class perform varied tasks in support of the City Manager Office (CMO) which require intermediate computer skills and experience performing a variety of routine and complex clerical work assignments in an office setting. Work assignments are often confidential in nature and the incumbents must be able to ensure the security and confidentiality of various assignments. Work normally involves the application of initiative and independent judgment to procedural questions, although decisions are limited by established precedents and departmental policies. Work varies in nature and difficulty.
Essential Duties
- The City Manager Office Assistant types and maintains confidential files, financial records; prepares routine forms and correspondence or assists with answering routine questions for internal and external customers. The incumbent is responsible for reviewing forms for completeness, accuracy and compliance with procedural requirements.
- The City Manager Office Assistant sorts, distributes and files correspondence, mail, documents and other records; maintains moderately complex filing systems along with the distribution of documents according to procedures. The incumbent composes routine correspondence for staff members and assists with mailings.
- The City Manager Office Assistant is responsible for gathering and receiving information regarding records requests and other documentation. The incumbent scans all information for these requests.
- The individual in the City Manager Office Assistant position performs customer service functions; provides assistance and information related to City policy and responds to routine questions regarding City matters.
Minimum Qualifications
Associates Degree in Business Administration or closely related field AND 2 years of administrative and/or clerical experience including experience with Microsoft Office products.
OR
High School Diploma or G.E.D. AND 5 years of administrative and/or clerical experience with the City including experience with Microsoft Office products.
Degree must be from a college or university that is accredited by the U.S. Department of Education through the North Central Association of Colleges and Universities or equivalent region.
License Requirements
Must have a valid driver's license at time of appointment and maintain as a condition of employment.
Notes
Applications must specifically address each of the minimum qualifications, directly showing how each is met.
Background Check
A background investigation and evidence of Employment Authorization and Identity is required prior to employment. All candidates must pass any level of background investigation applicable to the position, including current city employees seeking transfer, promotion, demotion, etc. into a classified position.
Medical Examination & Drug and Nicotine Testing
Final appointment is contingent upon the applicant passing a job-related medical examination including drug screen. Applicants offered employment with the City will be required to pass a nicotine screening. Newly hired employees must remain tobacco and nicotine free as a condition of continued employment. The Tobacco and Nicotine Free Hiring Policy does not apply to current City employees.