|Date Opened||9/30/2021 09:01:00 AM|
|Salary||$47,798.40 - $63,024.00 per year|
|Department||Human Relations Council|
The Current Office Manager vacancy is in the Human Relations Council.
The Office Manager receives general direction in performing confidential, administrative and secretarial work. Work quality is extremely important in the position in helping to project a responsive and favorable image of top level City management.
The incumbent reviews all incoming correspondence and uses own judgment based on experience to complete processing or routing of routine matters. Meets daily with the executive to discuss remaining mail, providing analysis and/or background, making suggestions, then composing memos or letters to complete processing. Personally handles a large volume of requests and reports to conserve time and relieve executives of details. May exercise supervision over subordinate clerical positions.
The secretarial responsibilities of the incumbent include; composing correspondence and reports for executive's signature; typing letters, memos, reports and other correspondence; taking dictation, scheduling meetings, notifying participants, maintaining appointment calendars, ensuring proper documents and materials are on hand for meetings; answering telephone calls and questions; and answering questions on procedure and policy. Ancillary areas of responsibility include preparations and distribution of employee newsletter, monitoring of travel requests, provide backup support for absent clerical staff in the office, and other duties as assigned.
The incumbent is responsible for establishing the necessary filing and other office systems in the office and for training and assisting clerical personnel in their use so that it is properly maintained. The maintenance of an organized filing system is very important in the office because information must be easily retrievable. This presents a challenge because of the volume and diversity of paperwork passing through the offices.
The position requires extensive knowledge of modern office practices and procedures in addition to a thorough knowledge of activities of City government. The incumbent must be aware of City policy and exercise discretion and sound judgment when dealing with confidential matters.
Bachelor’s degree in Business, Finance, or a related field two (2) years of experience in a general staff support position;
Associate’s degree in Secretarial Science, Office Management or related field four (4) years of experience as a Secretary, Administrative Assistant, or Office Manager;
High school diploma or G.E.D and Certified Administrative Professional or Certified Professional Secretary five (5) years of experience as a Secretary, Administrative Assistant, or Office Manager.
Must possess a valid driver’s license at time of appointment and maintain thereafter as a term and condition of continued employment.
Applications must specifically address each of the minimum qualifications, directly showing how each is met.
Click on a link below to apply for this position:
|Fill out the Supplemental Questionnaire and Application NOW using the Internet.|