Office Manager
Recruitment #21-4750-001
| Date Opened | 9/30/2021 09:01:00 AM |
|---|---|
| Close Date | 2/4/2022 5:00:00 PM |
| Salary | $49,732.80 - $65,582.40 per year |
| Job Type | Unclassified |
Introduction
Responsibilities
The Office Manager receives general direction in performing confidential, administrative and secretarial work. Work quality is extremely important in the position in helping to project a responsive and favorable image of top level City management.
The incumbent reviews all incoming correspondence and uses own
judgment based on experience to complete processing or routing of routine
matters. Meets daily with the executive to discuss remaining mail, providing
analysis and/or background, making suggestions, then composing memos or letters
to complete processing. Personally handles a large volume of requests and
reports to conserve time and relieve executives of details. May exercise
supervision over subordinate clerical positions.
The secretarial responsibilities of the incumbent include;
composing correspondence and reports for executive's signature; typing letters,
memos, reports and other correspondence; taking dictation, scheduling meetings,
notifying participants, maintaining appointment calendars, ensuring proper
documents and materials are on hand for meetings; answering telephone calls and
questions; and answering questions on procedure and policy. Ancillary areas of
responsibility include preparations and distribution of employee newsletter, monitoring
of travel requests, provide backup support for absent clerical staff in the
office, and other duties as assigned.
The incumbent is responsible for establishing the necessary filing
and other office systems in the office and for training and assisting clerical
personnel in their use so that it is properly maintained. The maintenance of an
organized filing system is very important in the office because information
must be easily retrievable. This presents a challenge because of the volume and
diversity of paperwork passing through the offices.
The position requires extensive knowledge of modern office
practices and procedures in addition to a thorough knowledge of activities of
City government. The incumbent must be aware of City policy and exercise
discretion and sound judgment when dealing with confidential matters.
Minimum Qualifications
Bachelor’s degree in Business, Finance, or a related field AND two (2) years of experience in a general staff support position; OR
Associate’s degree in Secretarial Science, Office Management or related field AND four (4) years of experience as a Secretary, Administrative Assistant, or Office Manager; OR
High school diploma or G.E.D and Certified Administrative Professional or Certified Professional Secretary AND five (5) years of experience as a Secretary, Administrative Assistant, or Office Manager.
Degree must be from a college or university that is accredited by the U.S. Department of Education through the North Central Association of Colleges and Schools Higher Learning Commission or equivalent region.
License Requirements
Must possess a valid driver’s license at time of appointment and maintain thereafter as a term and condition of continued employment.
Notes
Applications must specifically address each of the minimum qualifications, directly showing how each is met.