STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Manager 1

Hybrid

Recruitment #240506-0914AR-001

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Introduction



The State of Connecticut, Department of Labor (DOL), is recruiting a Fiscal/Administrative Manager 1 to work at our Central Office, located in Wethersfield, CT.

Position Highlights:
  • Full-time, 40 hours per week
  • First (1st) shift
  • Monday - Friday
  • 8:00 a.m. - 4:30 p.m.
  • Wethersfield, CT
Please Note:
This position requires considerable travel throughout the State of CT as well as an assigned region of CT.

The Role:
This position will oversee the Contracts and Fiscal Monitoring Unit within Business Management. This position will consolidate contract development and monitoring under a single unit within Business Management.  This is a new position that will provide management support for the newly formed Contracts and Fiscal Monitoring Unit. This position will provide the leadership necessary to carry out the federally required monitoring activities of grant recipients and provide ongoing guidance and technical assistance to internal units at Labor as well as external subrecipients and contractors.

What’s In It For You:
  • To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;
  • A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings
  • Extensive pension plan and supplemental retirement offerings.
  • Paid time off - including 13 paid holidays per calendar year.
  • Professional growth and paid professional development opportunities.
  • A healthy work-life balance to all employees.
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.
We hope you take this opportunity to continue your career and make an impaCT!

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

For Assistance in Applying:

Please read or watch our Applicant Tips on How to Apply!

Application Process:

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Read through this helpful link to prepare for your interview.

Contact Information:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.

Should you have any questions pertaining to this recruitment, please contact Christopher Lavallee at Christopher.Lavallee@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

  • Schedules, assigns, oversees and reviews the work of staff; 
  • Provides staff training and assistance; 
  • Conducts performance evaluations; 
  • Determines priorities and plans unit work; 
  • Establishes and maintains unit procedures; 
  • Develops or makes recommendations on the development of policies and standards; 
  • Interprets and administers pertinent laws; 
  • Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
  • Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; 
  • Assists in planning and implementation of financial aspects of EDP systems; 
  • Utilizes EDP systems for financial records, reports and analyses; 
  • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; 
  • Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; 
  • In addition to supervising fiscal/administrative functions may supervise support services; 
  • In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; 
  • Performs related duties as required.
OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

  • Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; 
  • Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; 
  • Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; 
  • Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; 
  • Works with state agency contracting staff to implement requirements of the State Contracting Standards Board; 
  • Researches, interprets and administers pertinent laws and regulations; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; 
  • Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; 
  • Considerable
    • interpersonal skills; 
    • oral and written communication skills; 
  • Considerable ability
    • to understand and apply relevant state and federal laws, statutes and regulations; 
    • to prepare and analyze financial and statistical reports; 
  • Ability to
    • analyze budgetary and related problems; 
    • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

  • Leadership and supervisory experience in a complex financial environment. 
  • Experience in contract development, applying accounting principles, and grant compliance regulations. 
  • Experience with grant management including but not limited to budgeting, reporting, monitoring, evaluating program effectiveness, and disbursement of funds. 
  • Experience with Core-CT including the financial modules including General Ledger, Commitment Control, Project Costing, Billing, and Grants. 
  • Experience pulling data from Core-CT utilizing EPM and STARS. 
  • Experience with federal reporting, financial monitoring, and budgeting.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.




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