STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Payroll Officer 2

Hybrid

Recruitment #240502-6147AR-001

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Introduction



Are you looking to grow your career with the State of Connecticut? If so, take a look at this great opportunity below!

The Department of Correction (DOC) is recruiting for a Payroll Officer 2 within its Fiscal Services Payroll Unit to work in their Central Office located in Wethersfield, CT.

POSITION HIGHLIGHTS
  • This position is full-time, following a first shift schedule, 40 hours per week, hybrid, scheduled Monday - Friday.
  • In this position you oversee payroll operations of moderate to large scale and/or provide support in managing payroll operations of significant magnitude.
  • This position may also require travel throughout the State.
  • Telework may be available after the employee completes their working test period at the discretion of the Unit Manager.
ABOUT US 
The Department of Correction shall strive to be a global leader in progressive correctional practices and partnered reentry initiatives to support responsive evidence based practices geared toward supporting reintegration and reducing recidivism under the Department's supervision. Safety and security shall be a priority component of this responsibility, coinciding with an unwavering respect for the human dignity of staff, victims, citizens and offenders. 

Selection Plan

Before you apply:
  • In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • For assistance in applying please read or watch our Applicant Tips on How to Apply!
Important information for after you apply:
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

Questions about this position should be directed to Alejandro G. Davila-Hurtado at Alejandro.Davila-Hurtado@CT.Gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising a moderate to large size payroll operation or assisting in the supervision of a very large payroll operation.

EXAMPLES OF DUTIES

  • Schedules, assigns, oversees and reviews work of staff;
  • Provides staff training and assistance;
  • Conducts performance evaluations;
  • Determines priorities and plans unit work;
  • Establishes and maintains unit procedures;
  • Develops or makes recommendations on development of policies and standards;
  • Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
  • Prepares reports and correspondence;
  • Responsible for accuracy of payroll computations;
  • Responsible for closely supervising more complex portions of a payroll such as retroactive payments or garnishments;
  • Supervises payroll record keeping, coding and reconciliations;
  • Answers employees questions about payroll related matters;
  • Supervises control and distribution of paychecks;
  • Interprets and applies complex or ambiguous payroll policies and procedures including provisions of collective bargaining;
  • Assists in budget preparation by preparing payroll expenditure data;
  • May provide information and process paperwork relating to employee fringe benefits;
  • May be responsible for calculation of cost recovery for fringe benefits for federal or other funds; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • relevant agency policies and procedures;
    • and ability to apply state payroll procedures including those specifically related to each of various collective bargaining units;
  • Knowledge of
    • and ability to apply relevant state and federal laws, statutes and regulations;
    • governmental accounting principles and practices as applied to payroll operations and record keeping;
  • Considerable
    • interpersonal skills;
    • oral communication skills;
    • skill in performing arithmetical computations;
  • Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in complex clerical work in accounting or payroll.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have included responsibility for the supervision of a payroll operation at the level of Payroll Officer 1.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Experience working within CORE-CT Payroll modules for payroll  processing, especially for 3-shift operations;
  • Experience with EPM and/or STARS compiling and analyzing financial data and preparing payroll reports;
  • Experience with  the advanced functions of Microsoft Excel Spreadsheets for analytics; 
  • Experience with Microsoft Word for letters and memos;
  • Experience supervising complex payroll operations such as bi-weekly closing of payroll;
  • Experience supervising and reviewing assigned subordinate payroll staff; and
  • Experience working with and interpreting multiple bargaining unit contracts, especially P-1, 1199.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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