STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Associate Accountant

Recruitment #240502-0941AR-001

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Introduction


The state of Connecticut, Department of Emergency Services and Public Protection (DESPP) is recruiting for two (2) Associate Accountant openings in the Fiscal Services Unit.

What we can offer you
  • The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
  • Extensive pension plan and supplemental retirement offerings;
  • Paid time off - including 13 paid holidays per calendar year;
  • Professional growth and paid professional development opportunities; and
  • A healthy work-life balance for all employees!
Position highlights
These roles will be assigned to the Special Funding Unit and the Grants Unit.
As an Associate Account, you will be responsible for:
  • Administering Restricted and Grant Funds to include reconciliation of funds;
  • Approval of requests for goods and services;
  • Processing reimbursements;
  • Preparing quarterly financial reports;
  • Preparing complex journal entries;
  • Approving travel reimbursements; and
  • Various other duties.
This is a full-time position, Monday-Friday, 8:00AM-4:30PM, located at 1111 Country Club Road, Middletown, CT.

About us
DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology. 

              
  

Selection Plan

Before you apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Important information for after you apply:
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Read through this helpful link to prepare for your interview.

Candidates selected for an interview must provide the following at the time of interview:

    State Employees
    • Two (2) most recent performance evaluations
    • Cover letter
    • Completed CT-HR-13
    Non-State Employees
    • Two (2) professional letters of reference from a current and/or previous supervisor 
    • Cover Letter
    • Completed CT-HR-13

      Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation.

      Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process.

      Questions about this position should be directed to Mackenzie Robinson at mackenzie.robinson@ct.gov.

      PURPOSE OF JOB CLASS (NATURE OF WORK)

      In a state agency this class is accountable for performing the most complex accounting tasks within a variety of accounting programs and systems. This class may also be accountable for lead or consultative responsibility.

      EXAMPLES OF DUTIES

      • Establishes and implements accounting sub-systems such as procedures for paying and collecting activities, procedures for issuance of grants, loans or subsidies, establishment of rates or schedules of fees, establishment of account charts for classification of transactions; 
      • Maintains fiscal controls by authorizing non-routine expenditures based on management priorities and policies, examining data and making recommendations regarding timing and amounts of expenditures; 
      • Manages various phases of budget preparation and control such as preparing estimates of costs of existing or new programs, offices or divisions, preparing budget requests, appropriation schedules, monthly budget reports and year end budget reports; 
      • Administers fiscal aspects of grant programs by reviewing funding applications for approval, researching and preparing estimates of costs of proposed grant programs, interpreting grant contracts for approval of grant expenditures, analyzing grantees financial records and reports for compliance with grant expenditure requirements; 
      • Monitors fiscal aspects of contract administration by reviewing and interpreting contracts for approval on non-routine expenditures, preparing or approving schedules of fees in regard to specific contracts; 
      • Determines priorities; 
      • Provides staff training and assistance; 
      • Conducts or assists in conducting performance evaluations; 
      • Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
      • May coordinate unit workflow; 
      • May assign and review work; 
      • May establish and maintain unit procedures; 
      • Performs related duties as required.

      KNOWLEDGE, SKILL AND ABILITY

      • Considerable knowledge of 
        • professional accounting principles and practices including governmental accounting and budgeting; 
      • Skills 
        • interpersonal skills; 
        • oral and written communication skills; 
      • Considerable ability to 
        • analyze and evaluate financial records, methods and procedures; 
        • devise and install accounting procedures and systems; 
      • Supervisory ability.

      MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

      Seven (7) years of experience in accounting or auditing.

      MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

      One (1) year of the General Experience must have been at the level of an Accountant, an Auditor or an Accounts Examiner with responsibility for the exercise of independent analysis and judgement in the application of professional accounting principles and practices.

      MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

      • College training in accounting or a closely related field may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
      • A Master's degree in accounting may be substituted for one (1) additional year of the General Experience.
      • Certification in any of the following may be substituted for one (1) year of the General and Special Experience: Certified Public Accountant, Certified Internal Auditor.

      PREFERRED QUALIFICATIONS

      • Experience applying professional accounting principles and practices including experience with governmental accounting. 
      • Experience analyzing financial statements, reconciliations, and preparing financial reports and journal entries.  
      • Experience with the administration of state and federal grants.  
      • Experience interpreting and applying federal or state statutes or guidelines.  
      • Experience interpreting and reconciling financial accounts.  
      • Experience preparing or examining reimbursement requests of funds.
      • Experience communicating in writing and verbally with internal and external stakeholders.  
      • Experience working independently on tasks with competing deadlines.  
      • Experience using Oracle Peoplesoft.  
      • Experience using Microsoft Excel.

      Conclusion

      AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

      The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

      ACKNOWLEDGEMENT

      As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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