STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Medical Records Specialist 2

Office/On-site

Recruitment #240419-5619CL-001

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Introduction

Are you driven and motivated to make a positive impact with those you work with? 
If so, we have an excellent opportunity for you to join our hospital’s team! 

THE POSITION
The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is seeking a Medical Records Specialist 2 to join their team. This position is vital for the departments’ daily operations and crucial to CMHC in maintaining its accreditation with the Joint Commission and for compliance with federal HIPAA laws and CMS regulations. This position will be responsible for performing a wide variety of clerical responsibilities including but not limited to, handling phone inquiry, filing/interfiling, creates new charts/additional volumes, gathers charts for all audit functions, and responds to requests and screening of mail parcels for the department. 

HIGHLIGHTS
  • FACILITY: Connecticut Mental Health Center (CMHC) 
  • UNIT: Administration 
  • ADDRESS: 34 Park Street, New Haven, CT 
  • SCHEDULE: Full-Time, First Shift, 40 Hours per Week, 8:30am - 5:00pm, Monday through Friday 
  • POSITION NUMBER: 126391 

WHY THE STATE OF CONNECTICUT

  • Join an Award-Winning Team: Be part of the prestigious Forbes-ranked State of Connecticut, recognized as one of the Best Employers of 2023. Experience national acclaim for providing unparalleled job growth, competitive benefits, and flexible schedules.
  • Platinum Healthcare Excellence: Enjoy the nation's top-rated healthcare plan for state employees and their dependents. Our Platinum Healthcare Plan, ranked the best by Georgetown’s Center on Health Insurance Reform and endorsed by Ellen Andrews, Ph.D., ensures comprehensive coverage and well-being for you and your family.
  • Secure Your Future: Benefit from our robust pension plan and explore supplemental retirement offerings, ensuring a secure and comfortable future for you and your loved ones.
  • Invest in Your Education and Future: As a Public Service Loan Forgiveness employer, the State of Connecticut supports your educational journey. You may qualify for student loan forgiveness after just 10 years of dedicated service. Learn more here.
  • Time for What Matters: Embrace a healthy work-life balance with generous paid time off, including 13 paid holidays per calendar year. Prioritize your well-being and make the most of your personal time. 
  • Unlock Your Potential: Grow professionally with a range of development opportunities. The State of Connecticut is committed to nurturing your skills and helping you reach new heights in your career.
  • Cultivate Balance: We believe in a healthy work/life balance for all our employees. Join us in fostering an environment where your professional and personal lives harmonize, allowing you to thrive in both.
    DISCOVER THE OPPORTUNITY TO
    • Maintain professional and courteous contacts, in-person & via telephone, with individuals both within and outside CMHC (patients, colleagues, clinicians, medical professionals & service providers);
    • Develop a structure for organizing and prioritizing functions to enhance departmental operations;
    • Provide guidance regarding medical documentation policies and procedures; 
    • Be responsible for opening, sorting, categorizing incoming mail parcels and identifying requests for Release of Information; and 
    • Assist in pulling charts for clinical staff, internal audits, or scheduled visits.
    ABOUT US 
    DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. 

    CMHC is an urban community mental health center with an exceptional 50-year tradition of serving individuals with serious mental illness. We aim to treat people with mental illness in their communities, to provide a place for researchers from many fields to find new treatments, and to teach professionals in the care of mental illness.

    Selection Plan

    FOR ASSISTANCE IN APPLYING: 

    Please read or watch our Applicant Tips on How to Apply!


    Please Note: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

    TO APPLY
    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 
    • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
    • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
    • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
    AFTER YOU APPLY 
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.
    • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
      CONNECT WITH US 
      • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
      • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment, please contact Jensine Tran at jensine.tran@ct.gov. 

      PURPOSE OF JOB CLASS (NATURE OF WORK)

      In a state medical institution or facility medical records department this class is accountable for performing the most complex tasks associated with maintaining medical records and medical records coding activities.

      EXAMPLES OF DUTIES

      • Performs highly technical duties in establishment, retention and maintenance of a filing system of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, medical summaries, abstracts and signed releases of information; 
      • Ensures compliance with The Joint Commission (TJC) and Title XIX standards; 
      • Prepares records for clinicians use; 
      • Analyzes medical records and contents for completeness and quality; 
      • Prepares medical and statistical reports (patient diagnostic and demographic information, census log, discharge information, etc.); 
      • May microfilm medical records; 
      • May attend probate court hearings and give testimony; 
      • Performs related duties as required.

      KNOWLEDGE, SKILL AND ABILITY

      • Knowledge of
        • relevant state and federal laws, statutes and regulations; 
        • basic medical terminology and human anatomy; 
        • medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; 
        • The Joint Commission (TJC) medical records standards; 
        • principles of statistical data tabulation; 
        • office systems and procedures; 
      • Skills
        • interpersonal skills; 
        • oral and written communication skills; 
      • Ability to
        • maintain medical records and prepare reports; 
        • utilize computer software.

      MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

      Five (5) years of experience in the maintenance of medical records and preparation of statistical reports.

      MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

      One (1) year of the General Experience must have been as a Medical Records Specialist 1 or its equivalent.

      PREFERRED QUALIFICATIONS

      • Experience with medical coding principles, including International Classification of Disease adopted procedures, and medical terminology 
      • Experience with The Joint Commission (TJC) medical records standards 
      • Experience with office systems and utilizing computer software, such as Microsoft Excel and Microsoft Word 
      • Experience communicating in person, over the phone, and by email
      • Experience processing legal, public and outside agency requests for records of information
      • Experience using an electronic medical records system 

      SPECIAL REQUIREMENTS

      Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

      Conclusion

      AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

      The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

      ACKNOWLEDGEMENT

      As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


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