DCJ Secretary 1

WHAT WE CAN OFFER YOU

• Competitive salary.
• A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform an article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.
• Extensive pension plan and supplemental retirement offerings.
• Paid time off including 13 paid holidays per calendar year.
• Learn more about what sets us apart as an employer with our Employer Value Proposition.
• A culture that encourages work/life balance.
• Professional growth and development opportunities.
• Work for a Forbes top company: State of Connecticut Ranked One of the Best Employers of 2023 -  State of CT receives National Recognition for offering Job Growth, Competitive Benefits and Flexible Schedule.
• State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.

NOTE: The individual in this role will be required to complete a background check.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Candidates invited to interview may be required to submit additional documentation which supports their qualification(s) for this position, such as a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

All communication with applicants will be through the JobAps system, so applicants are encouraged to check for updates to their JobAps portal account. Please ensure that you are utilizing the correct email address for notices to be sent to you from the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DCJ.HR@ct.gov. 

Questions about this position should be directed to the hiring agency's human resources office: DCJ.HR@ct.gov, 860-258-5800.

This class is accountable for performing a full range of secretarial support functions.

Incumbents perform a variety of secretarial duties as illustrated in the following areas:

• TYPING:
  • Using a computer, tablet, or other electronic equipment formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
  • Proofreads for content;
  • Edits using knowledge of grammar, punctuation and spelling.
• FILING:
  • Designs office filing systems;
  • Organizes and maintains files;
  • Maintains, updates and reviews documentation as required;
  • Logs documents and maintains dockets.
• CORRESPONDENCE:
  • Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• REPORT WRITING:
  • Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• INTERPERSONAL:
  • Greets and directs visitors;
  • Screen calls, visitors and mail;
  • Responds to routine requests for information on policies, rules and regulations, programs and procedures.
• PROCESSING:
  • Receives and reviews various reports and forms for accuracy and completeness;
  • Processes reports and forms;
  • May prepare and process fiscal and personnel documents.
• PERSONAL SECRETARY:
  • Arranges and coordinates meetings and conferences;
  • Schedules appointments;
  • Processes confidential matters;
  • Takes notes and/or meeting minutes;
  • Takes and transcribes dictation;
  • Prepares expense accounts;
  • Makes travel arrangements;
  • May attend meetings and take and transcribe minutes of proceedings.
• OFFICE MANAGEMENT:
  • Maintains an inventory of supplies and equipment;
  • Orders supplies when necessary;
  • Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
  • Maintains time and attendance records;
  • Performs related duties as required.

Two (2) years of experience above the routine clerk level in office support or secretarial work.

NOTE: Bargaining unit employees are required to serve a minimum of five (5) years as a DCJ Senior Clerk prior to consideration for promotion to DCJ Secretary 1.

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of one (1) year.