STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Payroll Officer 1

Recruitment #240408-6146AR-001

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Introduction


Looking to take your career to the next level at the Department of Revenue Services? Check out this Statewide opportunity below and apply today!

The State of Connecticut, Department of Revenue Services (DRS) has a statewide opportunity for a Payroll Officer 1 for the Payroll Unit of the Administration Bureau.  

The Payroll Unit is responsible for the daily reconciliation and reporting of all state tax funds and fees administered through the Department. This unit is tasked with maintaining compliance in accordance with the current state accounting manual. The payroll unit’s primary responsibility is to furnish the Comptroller’s Office with an accurate record of the agency’s biweekly regular, overtime and supplemental payrolls within accordance with the various collective bargaining contracts.

This hybrid position is full-time on first shift, Monday through Friday and based out of our Hartford office.  Work schedules will be determined by supervisors based on operational need.

POSITION HIGHLIGHTS
As a Payroll Officer 1, you will:
  • Assist in ensuring an accurate record of the agency’s biweekly regular, overtime and supplemental payrolls within accordance with the various collective bargaining contracts;
  • Supervise various high level recording duties as required to input and adjust wage calculations, benefits, banking/tax information, retirement, longevity, vacation/sick pay and wage garnishments.
Please see EXAMPLES OF DUTIES section below for more information.

MISSION OF THE DEPARTMENT OF REVENUE SERVICES
The mission of the Department of Revenue Services is to instill public confidence in the integrity and fairness of tax collection; achieve the highest level of voluntary taxpayer compliance; continuously improve agency performance; contribute to the fiscal and economic well-being of the state; and provide a positive and professional workplace.

Selection Plan

In order to be considered for this job opening you must be a current State of Connecticut employee for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

TO APPLY
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
IMPORTANT INFORMATION AFTER YOU APPLY
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

For technical questions regarding the filling of your application, please contact Benjamin Beaudry at Benjamin.Beaudry@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation.

EXAMPLES OF DUTIES

  • Schedules, assigns, oversees and reviews work of staff;
  • Provides staff training and assistance;
  • Conducts performance evaluations;
  • Determines priorities and plans unit work;
  • Establishes and maintains unit procedures;
  • Develops or makes recommendations on development of policies and standards;
  • Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
  • Prepares reports and correspondence;
  • Reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments;
  • Prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments;
  • Supervises reconciliation of payroll deductions and coding of payroll expenditures;
  • Supervises maintenance of time records including issuing semi-annual leave balances;
  • Supervises control and distribution of paychecks;
  • Answers employees questions relating to payroll;
  • May compile payroll expenditure data for budget preparation;
  • May provide information and process paperwork regarding employee fringe benefits;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • relevant agency policies and procedures;
    • and ability to apply relevant state and federal laws, statutes and regulations;
  • Knowledge of
    • and ability to apply state payroll policies and procedures;
    • uses of office machinery used in accounting work;
    • governmental accounting as it applies to payroll;
  • Considerable
    • interpersonal skills;
    • oral communication skills;
    • skill in performing arithmetical computations;
  • Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Five (5) years of experience in complex clerical work in accounting or payroll.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have had payroll preparation as the principal responsibility.

NOTE: For state employees this experience is interpreted at the level of a payroll clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Experience with Payroll functions at or above the level of Payroll Clerk;
  • Experience in CORE-CT Payroll and/or HR functions;
  • Experience with compiling and analyzing payroll data and preparing payroll reports;
  • Experience with supervising staff and dealing with other state agencies;
  • Written, oral, and interpersonal communication skills along with customer service experience;
  • Experience working independently with problem-solving skills and ability to adapt to changing work priorities and compressed deadlines;
  • Experience working in Microsoft Office, with knowledge of Excel and Word.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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