STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Secretary 1

Recruitment #240405-6976CL-001

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Introduction



Are you looking to grow your career within a law enforcement environment? If so, take a look at this great opportunity with the State of Connecticut!

The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is recruiting a Secretary 1 for the Western District Major Crime Squad located in Litchfield, CT.
      WHAT WE CAN OFFER YOU
      In addition, the State puts an emphasis on:
      • Providing limitless opportunities;
      • Hiring for diversity and fresh perspectives;
      • Performing meaningful work and;
      • Encouraging a healthy work/life balance!
      POSITION HIGHLIGHTS
      • This position is full-time, following a first shift schedule, 40 hours per week, scheduled Monday - Friday, 7:00 AM - 4:00 PM.
      • The Western District Crime Squad is located at the Office of Field Operations in Litchfield, CT.
      • In a state agency this class is accountable for performing a full range of secretarial support functions.
      ABOUT US
      DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology.

      The Western District Major Crime Squad will assist all Troops and local Police Departments with case investigations within the District by providing technical assistance. Western District Major Crime Squad personnel respond, upon request, to assist all local Police Departments within the District with crime scene processing expertise. Western District Major Crime Squad personnel routinely work in conjunction with State and Federal law enforcement agencies.

      For an inside look at what it is like to be an Employee for the State of Connecticut, watch the video below!

       

      Selection Plan

      Before you apply:
      • In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. 
      • The minimum experience and training requirements must be met by the close date, unless otherwise specified. 
      • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
      • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@CT.Gov.
      • For assistance in applying, please read or watch our Applicant Tips on How to Apply!
      Important information for after you apply:
      Candidates selected for an interview must provide the following at the time of interview: 

      State Employees
      • Two (2) most recent performance evaluations
      • Completed CT-HR-13
      Non-State Employees
      • Two (2) professional references contact information (Name, Email, and Phone Number)
      • Completed CT-HR-13
      Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process. 

      Click here to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the DAS website by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. 

      • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
      • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
      • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
      • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
      • For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.
      Questions about this position should be directed to Alejandro G. Dávila-Hurtado at Alejandro.Davila-Hurtado@CT.Gov.

      PURPOSE OF JOB CLASS (NATURE OF WORK)

      In a state agency this class is accountable for performing a full range of secretarial support functions.

      EXAMPLES OF DUTIES

      Performs a variety of secretarial duties as described in the following areas:

      • TYPING:
        • Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
        • Proofreads for content;
        • Edits using knowledge of grammar, punctuation and spelling.
      • FILING:
        • Designs office filing systems;
        • Organizes and maintains files (including confidential files);
        • Maintains, updates and reviews reference materials and manuals.
      • CORRESPONDENCE:
        • Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
      • REPORT WRITING:
        • Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
      • INTERPERSONAL:
        • Greets and directs visitors;
        • Answers phones and takes messages;
        • Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
      • PROCESSING:
        • Scans correspondence;
        • Pulls and attaches related materials;
        • Reviews, routes and prioritizes mail.
      • SECRETARY:
        • Arranges and coordinates meetings (including space and equipment);
        • Writes minutes of meetings, lectures, conferences, etc. from rough draft;
        • Takes notes and/or meeting minutes;
        • Prepares expense accounts;
        • Makes travel arrangements.
      • OFFICE MANAGEMENT:
        • Maintains an inventory of supplies and equipment;
        • Orders supplies when necessary;
        • Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
        • Maintains time and attendance records;
      Performs related duties as required

      KNOWLEDGE, SKILL AND ABILITY

      • Considerable knowledge of
        • office systems and procedures;
        • proper grammar, punctuation and spelling;
      • Knowledge of
        • business communications;
        • business math;
      • Skills
        • interpersonal skills;
        • oral and written communication skills;
      • Ability to
        • schedule and prioritize office workflow;
        • operate office equipment which includes computers, tablets, and other electronic equipment;
        • operate office suite software;
        • take notes (shorthand, speedwriting or other method acceptable to the supervisor).

      MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

      Two (2) years of experience above the routine clerk level in office support or secretarial work.

      MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

      College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

      PREFERRED QUALIFICATIONS

      • Experience working for a law enforcement agency;
      • Experience analyzing and managing confidential information including criminal records, police reports which include crime scene photographs, personnel files and legal documents;
      • Experience working with Microsoft Office programs including Word, Excel, and Outlook;
      • Experience utilizing Microsoft Word to create and disseminate letters and memorandums;
      • Experience communicating with internal and external stakeholders over the phone, through email, and in person;
      • Experience overseeing office administrative functions, including ordering inventory and preparing for meetings; and
      • Experience managing and completing tasks simultaneously while meeting deadlines.

      Conclusion

      AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

      The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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