STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Grants And Contracts Specialist

Hybrid

Recruitment #240319-4191AR-001

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Introduction



Are you a State of Connecticut employee with experience in planning, implementation and/or management of grant programs on a community, state or federal level?

If so, keep on reading!

The State of Connecticut, the Department of  Labor (DOL), is currently accepting applications from qualified state employees for the position of Grants And Contracts Specialist.

Comprehensive Benefit Offerings: 
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
  • The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown's Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.
  • Comprehensive Benefits which include industry leading health benefits, including medical and dental coverage.
  • Extensive pension plan and supplemental retirement offerings.
  • Generous paid time off, including 13 paid holidays per calendar year.
  • Professional growth and development opportunities.
  • A healthy work/life balance to all employees. 
Position Highlights:
  • Schedule: Monday – Friday, 8:00 AM - 4:30 PM. 
The Role:
  • Manage contracts from development to execution through coordination with internal and external partners and contractors.
  • Research legislation and identify relevant statutes that fund grants/contracts.
  • Identify contract needs, goals and define measurable outcomes in collaboration with management, administration, and contractors.
  • Coordinate planning and facilitate communication between relevant parties involved in contracting internally and externally including DOL units, the Office of Attorney General (OAG) for contract execution, the Workforce Development Boards (WDBs) or other contractors as needed.
  • Prepare all components of the contract (including but not limited to Part I face sheet, Part II Description of Services/Specific Terms, Part III Budget) in accordance to current policy and procedures, utilizing relevant/applicable information specific to the award and contracted services.
  • Communicate expectations and identify areas of issue during contract development process.
  • Function as a resource person and liaison to contractors and internal units.
  • Prepare reports related to program local area.
  • Attend meetings with partners representing CTDOL as needed.
  • Function in specialized duties as required for individual grants or contracts as assigned.
  • Also performs related duties as required.
    About Us:
    • We are committed to protecting and promoting the interests of Connecticut workers. In order to accomplish this in an ever-changing environment, we assist workers and employers to become competitive in the global economy.  We take a comprehensive approach to meeting the needs of workers and employers, and the other agencies that serve them.  We ensure the supply of high-quality integrated services that serve the needs of our customers.
    • The Business Management Unit: We develop and provide quality financial and administrative services, which support the agency's overall mission and goals. We work to maintain a high level of performance and excellence in all areas we provide service.

    Selection Plan

    These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met, all other applicants may be considered.

    For Assistance in Applying:

    To Apply:
    • In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

    • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

    • At any point later in the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: performance reviews, attendance, supervisor references, college transcripts, etc., at the discretion of the hiring agency.
    • Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
    Important Next Step Information for After You Apply:
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    • Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
    Connect With Us:
    • If you have any questions pertaining to this recruitment, please contact Anamaria Giangarra at Anamaria.giangarra@ct.gov and reference the recruitment number. 
    • Follow the State of Connecticut on LinkedIn.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency this class is accountable for performing as a specialist in planning, implementation, management and evaluation of a large complex grant program or group of programs in one field where responsibilities are assumed for program development, liaison and coordination with federal, state and community agencies and organizations, program implementation and administration, program monitoring and assessment.

    EXAMPLES OF DUTIES

    • Performs specialized related duties in the area of grants management; 
    • Performs research to support the application for or the disbursement of grants including needs analysis, literature review and regulations critique to identify problems and determine priorities; 
    • Develops alternatives; 
    • Gathers information related to program area; 
    • Develops goals and objectives, evaluation standards, timetables, other program components and department policy for program area and individual projects; 
    • Prepares grant proposals; 
    • Monitors use of grant monies awarded to agency to ensure adherence to all terms and conditions; 
    • Facilitates direct grant process; 
    • Provides technical assistance and acts as resource person to grantees; 
    • Evaluates program proposals and applications for conformance with regulations and state goals; 
    • Recommends funding; prepares contracts and agreements related to grant activities; 
    • Monitors and assesses ongoing programs for conformance to reporting requirements, general budget and timetable guidelines and program effectiveness; 
    • Prepares quarterly and annual reports and statewide annual plan or section of plan related to program local area; 
    • Attends meetings of appropriate state, local and regional organizations and performs other liaison functions to coordinate efforts in program area; 
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Considerable knowledge of
      • grant preparation and administration; 
      • program evaluation and monitoring functions; 
    • Knowledge of
      • research methods and techniques; 
      • budget preparation and monitoring; 
    • Considerable
      • interpersonal skills; 
      • oral and written communication skills; 
    • Ability to utilize computer software; 
    • Supervisory ability.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Seven (7) years of experience in planning, implementation and/or management of grant programs on a community, state or federal level.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience.

    PREFERRED QUALIFICATIONS

    • Experience managing fiscal spending within budget allotments; operating within and managing workgroup budget allocation and reporting.
    • Experience with Microsoft Excel creating spreadsheets with formulas.
    • Experience working in CORE CT financial modules to input or extract financial data and reports.
    • Experience reviewing and reconciling vendor payments to project/contract audit reports;reconciling project expenditure information to established funding allotments and budgets.
    • Experience developing and maintaining effective programmatic and financial controls to assure the integrity of the cooperative agreements and grants.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. 




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