STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Officer

Recruitment #240319-1308AR-001

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Introduction

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The State of Connecticut Military Department (CTMD) is accepting applications for a Fiscal/Administrative Officer position at the Governor William A. O'Neill Armory, located in Hartford, CT.

WHAT WE CAN OFFER:
  • A chance to work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information
  • Industry leading health benefits, including medical and dental coverage
  • State Employee Retirment System (SERS) Tier IV (new hires after 7.17.23)
  • Voluntary Deferred Compensation 45 Plan through Empower (formerly Prudential)
  • Paid time off - including 13 holidays per calendar year
  • Dedicated employee parking

    • POSITION HIGHLIGHTS:
  • First-shift
  • 40 hours per week
  • Monday through Friday, 8:00am - 4:30pm

    •
    ABOUT US:
    We are a unique dual-status agency, having both federal and state missions.  The CTMD’S primary public responsibilities are:
    (1) To support the CT National Guard enabling the National Guard to provide ready units for Federal or State requirements;
    (2) To train, resource and coordinate state emergency response assets, and;
    (3) To plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster.  

    The CTMD is committed to conducting military operations in an environmentally friendly manner.

    FOR ASSISTANCE IN APPLYING:
    Please visit our 'Applicant Tips on How to Apply' page.

    Selection Plan

    For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

    You must specify your qualifications on your application. Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application into the State JobAps system. Applicants who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity. 

    This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 

    During the recruitment process, applicants may be required to submit additional documentation supporting their qualifications. These documents may include resume, college or trade school transcripts and performance evaluations. Interviews will be limited to applicants whose experience and training most closely meet the requirements of the position. The recruitment process may require more than one interview. 

    Due to the anticipated volume of applications for this opportunity, CTMD will not provide confirmation of receipt or status during the recruitment process. Your application may be used for future CTMD opportunities for this job classification. Questions pertaining to this recruitment should be made to MIL.HR@ct.gov, (860) 548-3248. 

    All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov. 

    NOTE: In addition to the checking of references and of facts stated in the application, a background investigation of each candidate may be made before individuals are certified for permanent appointment to the position.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

    EXAMPLES OF DUTIES

    • Performs a variety of professional fiscal and administrative functions;
    • Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
    • Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
    • Prepares budget reports;
    • Prepares various financial statements and statistical or narrative fiscal/administrative reports;
    • Assists in planning and implementation of financial aspects of EDP systems;
    • Utilizes EDP systems for financial records, reports and analyses;
    • Prepares or reviews grant budgets and other fiscal portions of grant applications;
    • Provides technical assistance to grantees regarding accounting procedures;
    • Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
    • Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
    • Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
    • Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
    • Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
    • May supervise support services such as stores, inventory, mailroom, security or maintenance;
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Knowledge of
      • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
      • grants and contracts preparation and administration;
      • purchasing principles and procedures;
      • payroll practices and procedures;
    • Skills
      • interpersonal skills;
      • oral and written communication skills;
    • Ability to
      • prepare and analyze financial documents and reports;
      • interpret and apply statutes, regulations and administrative policies;
      • utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

    NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
    • For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
    • For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
    • Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.  
    *Descriptions of these fiscal/administrative functions are attached

    PREFERRED QUALIFICATIONS

  • Experience in Asset Management lifecycle and reporting;
  • Experience using Microsoft 365 (Word, PowerPoint, Outlook, Excel, and Teams);
  • Experience reading, interpreting, and applying state and federal statutes, regulations, and guidelines;
  • Experience overseeing or conducting a state agency inventory process;
  • Experience with drafting, reviewing, and interpreting contract language and scopes of service;
  • Experience with contract administration dealing with rental/lease agreements;
  • Experience with state P-Card program;
  • Experience with applying rules and procedures from the state property manual.

    • Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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