STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Chief Of Fiscal/Administrative Services 1

Hybrid

Recruitment #240312-0131MP-001

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Introduction



Do you have experience administering the programs and operations of a major fiscal division or fiscal/administrative services division?
If so, apply today!

The State of Connecticut, the Department of Social Services (DSS) is currently accepting applications for the position of Chief Of Fiscal/Administrative Services 1 within the Division of Financial Services.

Comprehensive Benefit Offerings: 
  • The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
  • A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown's Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.
  • Comprehensive Benefits which include industry leading health benefits, including medical and dental coverage.
  • Extensive pension plan and supplemental retirement offerings.
  • Generous paid time off, including 13 paid holidays per calendar year.
  • Professional growth and development opportunities.
  • A healthy work/life balance to all employees.
The Division of Financial Services 
  • Is a group of financial professionals who manage over $10 billion in annual funding. The Division is responsible for the development, implementation, and maintenance of financial and procurement functions for the agency. The Division consists of four primary groups. The Budget and Financial Analysis group, the Federal Reporting, Claiming, and Payroll group, the Contracts and Purchasing group, and the Accounting group which includes the Benefit Accounting, General Accounting, Convalescent Accounting, Accounts Payable, and Accounts Receivable functions. 
This position will report directly to the Chief Financial Officer (CFO) and would be responsible for providing management support to the activities provided through the key service groups outlined below. 

Budget and Financial Analysis Group

  • The Budget and Financial Analysis group is responsible for budgeting $5 billion in state general funds through 27 distinct budgeted accounts.  Ongoing functions of this group include developing estimates of agency spending, producing and reviewing detailed spending plans, monitoring against these plans and estimates, facilitating the development of agency budget options and providing updates on the status of the budget process for the agency. In addition to operational expenses, the Budget Group develops forecasts and expenditure reports for the many complex medical and cash assistance services DSS provides to eligible state residents.

Federal Reporting, Claiming, and Payroll Group 

  • The Federal Reporting Unit is responsible for the fiscal monitoring and financial reporting of federal grants and for the department’s public assistance cost allocation plan. The federal reports submitted to the federal agencies are grant level expenditures for point and time and the Federal Fund Accountability Transparency Act (FFATA) obligation reporting at a sub-recipient level. The Schedule of Expenditures of Federal Awards (SEFA) reporting is also completed by this unit and submitted to the Office of the State Comptroller. The unit also oversees federal reporting for SNAP, Child Support, and all Block Grants (TANF, Social Services Block Grant, Community Services Block Grant). 
  • The Cost Allocation function provides a mechanism to allocate the administrative costs to programs and grants administered by the department, in accordance with 2 CFR Part 200 – Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards. The group is also responsible for the Random Moment Sample System, which supports the cost allocation process for eligibility operations expenses.
  • The Federal Claiming unit is responsible for revenue reporting which includes the calculation and filing of the federal award requests and claiming for Connecticut’s Medicaid, Children’s Health Insurance, Temporary Assistance to Needy Families, and Money Follows the Person programs. 
Contracts and Purchasing Group

  • The Contract Administration Unit is charged with the oversight and administration of all contracts and procurement functions for the department and ensures that the department complies with policies and procedures pertaining to contracting promulgated by the Office of Policy and Management (OPM) and that all contracts contain the requisite contract provisions, as directed by the OPM and the Attorney General’s Office.
  • The Purchasing Unit is responsible for providing the purchasing function for the agency, including the purchase and leasing of equipment, supplies, and services for the continued operation of the department and in support of employees, clients, and program operations. Purchasing staff ensure that purchases are conducted in accordance with state guidelines and state statutes.
Position Details: 
  • Schedule: Monday-Friday, 8:00am - 4:30pm.

Selection Plan

These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met, all other applicants may be considered.

For Assistance in Applying:

To Apply:

  • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

  • At any point later in the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: performance reviews, attendance, supervisor references, college transcripts, etc., at the discretion of the hiring agency.

  • Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
Important Next Step Information for After You Apply:
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
Connect With Us:
  • If you have any questions pertaining to this recruitment, please contact Anamaria Giangarra at Anamaria.giangarra@ct.gov and reference the recruitment number. 
  • Follow the State of Connecticut on LinkedIn.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, central business operation, this class is accountable for administering the programs and operations of a major fiscal division or fiscal/administrative services division.

EXAMPLES OF DUTIES

  • Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;
  • Develops, implements and evaluates division policies, goals and objectives;
  • Designs and develops division programs and activities;
  • Implements new procedures and procedural revisions;
  • Determines appropriate staffing levels and directs management and coordination of staff;
  • Designs and implements performance review standards for division staff;
  • Maintains contacts with individuals within and outside of division who might impact on policy or program activities;
  • Acts as liaison for department with internal and external state contacts;
  • Directs financial planning activities including long and short-term forecasting;
  • Assists EDP experts in planning and implementation of financial aspects of EDP systems;
  • Utilizes EDP systems for financial analyses;
  • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
  • Leads the recruitment and hiring of staff, including outreach, interview and selection;
  • May direct a program of internal and/or external audit;
  • May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
  • May ensure conformance in a facility or institution with related standards of JCAHO, OSHA, Environmental Protection and other regulatory agencies;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • and ability to apply management principles and practices;
    • and ability to apply relevant state and federal laws, statutes and regulations;
    • and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;
    • principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
  • Considerable
    • interpersonal skills;
    • oral and written communication skills;
  • Considerable ability in preparation and analysis of financial and statistical reports;
  • Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must be at a managerial level.

NOTE: For state employees this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

*Descriptions of these fiscal/administrative functions are attached.

PREFERRED QUALIFICATIONS

  • Experience directly supervising or managing professional full-time financial staff. 
  • Experience analyzing complex fiscal and operational data.
  • Experience communicating effectively to a wide range of internal and external stakeholders.
  • Experience with procurement and contracting processes.
  • Experience with contract administration skills. 
  • Experience prioritizing projects with competing deadlines. 
  • Experience with data analysis. 
  • Experience with the development and review of financial analyses and budget projections.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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