Fiscal/Administrative Officer

Looking to advance in your career with the State of Connecticut?

If so, we invite you to check out this opportunity!

The Connecticut Department of Energy and Environmental Protection (DEEP) is looking to hire a Fiscal/Administrative Officer located in Hartford.

GENERAL HIGHLIGHTS

• Work Hours: Full time, 40 hours per week
• Work Schedule: First Shift, Monday-Friday from 8:00am until 4:30pm (1/2 hour lunch)
• Location: Hartford, CT
• Work Environment: Hybrid

POSITION HIGHLIGHTS
As a Fiscal Administrative Officer with DEEP, some of the responsibilities of the position include but are not limited to:

• Supervise the implementation and support of the DEEP bookstore website;
• Supervision over fiscal and administrative activities;
• Ensuring that daily reconciliation for the General Ledger entries is complete and accurate;
• Acting as lead staff overseeing opening and closing of the public office to assist with walk-in customers within the office with application issuance, license requirements and general inquiry.

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

FOR ASSISTANCE IN APPLYING:  Please read or watch our Applicant Tips on How to Apply!

To Apply:
• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Important Information After You Apply:
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.

Should you have any questions pertaining to this recruitment, please contact Jake Ferrari at jake.ferrari@ct.gov.

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

• Knowledge of
  • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
  • grants and contracts preparation and administration;
  • purchasing principles and procedures;
  • payroll practices and procedures;
• Skills
  • interpersonal skills;
  • oral and written communication skills;
• Ability to
  • prepare and analyze financial documents and reports;
  • interpret and apply statutes, regulations and administrative policies;
  • utilize EDP systems for financial management.

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
• For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
• For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
• Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.  

*Descriptions of these fiscal/administrative functions are attached

• Experience with revenue reconciliation and adherence to State Statutory requirements.
• Experience with office management including reconciling daily cash drawer, approval of daily receipts, or daily deposit compilation.
• Experience with bookstore operation including keeping inventory records, requesting stock replenishment, or maintaining budgets.
• Experience with assisting customers to purchase outdoor recreation licenses and offer information regarding the rules and regulations associated with the licenses.
• Experience with CORE-CT for both Accounts Payable and Accounts Receivable activities.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.