Medical Records Clerk

Recruitment #240216-6842CL-001


Are you looking to grow your clerical career with the State of Connecticut?

The State of Connecticut, Department of Correction (DOC) is seeking to fill a Medical Records Clerk position at Corrigan Correctional Center in Montville CT.

State of Connecticut employees participate in a competitive benefits plan that includes: 
  • NEW: A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.
  • Sick and personal leave.
  • We encourage a healthy work/life balance to all employees.
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.
Discover the opportunity to: 
  • To work for a Forbes top company: Forbes State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • Engage in a rewarding career.
  • Assist our employees so they can achieve success.
  • Make a difference in the public sector.
  • Work together in a collaborative team environment.
Position Highlights
  • This is a 40 hour per week position, first shift, 7:00 AM - 3:30 PM, Monday to Friday, 8.5 hour workdays with a .5 hour unpaid meal break.
  • The correctional facilities have unique medical records needs, specific concentration on requesting records from community providers and preparing records for external sharing, following process, policy and privacy guidelines set by statue and agency policy.
About Us
The Corrigan Correctional Institution and the Radgowski Correctional Institution were consolidated in May 2001 as the Corrigan-Radgowski Correctional Center. This facility confines both pretrial and sentenced offenders. It serves superior courts in Danielson, New London, Norwich and Windham.

Programs offered to offenders in the Corrigan Correctional Institution included an extensive anger management curriculum for inmates with a history of violent tendencies. A close monitoring unit is maintained in order to segregate those offenders who have been classified as members of gangs. In this unit, cultural and gang awareness programs are offered to encourage offender insight into the negative aspects of gang participation. A full complement of educational and addiction services programming is also offered.

The State of Connecticut, Department of Correction (DOC) shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law abiding and accountable behaviors.  Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders.

For an inside look at what it is like to work as a State of Connecticut employee, check out the video below!

Selection Plan

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

FOR ASSISTANCE IN APPLYING:  Please read or watch our Applicant Tips on How to Apply!

To Apply
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to
Important Information After You Apply
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
For questions regarding this recruitment, please contact Nicholas Naples at


In a state agency this class is accountable for the typing, processing and maintenance of patient files and for the monitoring of documentation deadlines.


  • Types medical forms, reports and summaries from rough copy or electronic recording devices; 
  • Checks all documentation for correct patient name and number, completion of data and authorized signature; 
  • Performs routine coding of information supplied by physicians and translated according to comprehensive reference guidelines; 
  • Files paperwork in chronological order within appropriate section of patient folders; 
  • Maintains physical folders and contents; 
  • Maintains patient rosters for different disciplines (psychiatric, nursing, social work, rehabilitation, treatment plans) and notes whether reports have been filed at required intervals; 
  • Maintains separate Medicaid/Medicare file and submits forms to physician or nursing staff for medical notation before periodic deadlines for continuation of coverage; 
  • Follows periodic deadlines for reminding accountable staff of such requirements as physical exams, weight and blood pressure checks, lab work, X-rays, medication renewal, recertification of admission; 
  • May schedule patient appointments; 
  • Performs related duties as required.


  • Knowledge of
    • office systems and procedures including proper telephone usage and filing; 
    • medical or psychiatric terminology as appropriate to the position; 
  • Skills
    • interpersonal skills;
    • oral and written communication skills; 
    • accuracy in typing; 
  • Ability to
    • operate office equipment which includes personal computers or other electronic equipment; 
    • follow written and oral instructions.


Two (2) years of clerical experience.


One (1) year of the General Experience must have been in a medical or psychiatric environment as appropriate to the position.


  • Preferred candidates will have experience with electronic medical records.
  • Experience in medical or psychiatric environment. 
  • Candidate should have experience with release of information in accordance with HIPAA and state guidelines. 
  • Candidate should have experience with scanning and importing documents into electronic health record.
  • Excellent computer skills (i.e., MS Excel, Word, Access) is highly desired.


Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.


Incumbents in this class in a state hospital may have significant exposure to such things as communicable/infectious diseases and/or risk of injury from assaultive and/or abusive clients and may be exposed to moderately disagreeable conditions.



The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.


As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.