STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Supervising Accountant

Recruitment #240209-6332AR-002

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Introduction



Are you an accounting or auditing professional at DOT and looking for growth in your career? 
If so, we encourage you to apply for this exciting opportunity!

The State of Connecticut, Department of Transportation (DOT) is now accepting applications from agency employees for a Supervising Accountant opportunity within the Division of Capital Services, Federal Billing Unit in the Bureau of Finance and Administration in Newington, CT. 

CONTINUE TO ENJOY
  • A Competitive starting salary
  • NEW: A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform an article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings
  • Extensive pension plan and supplemental retirement offerings
  • Paid time off including 13 paid holidays per calendar year
  • A culture that encourages work/life balance
  • Professional growth and development opportunities
  • Ample free parking with easy access from major highways or by public transportation
  • Tuition reimbursement
  • Work for a Forbes top company: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
THE ROLE
This Supervising Accountant is responsible for preparing recurring billing to federal agencies for approximately one billion dollars annually. This task includes the analysis of accrued expenses to ensure that they have been properly charged, that all eligible costs are fully billed to our federal partners, and timely reimbursements are received by the State.
This position also oversees the project closeout process.  This task includes the analysis of project budgets and expenses to ensure all activities have been properly concluded, so Federal Grants, Agreements, and Core-CT projects can proceed through closeout actions.  This task includes the review of audit findings and the preparation of project Final Vouchers.

This Supervisor oversees a team of Associate Accountants, Accountants and Fiscal Administrative Officers.

The Supervising Accountant will:
  • Administer the policies and procedures related to Federal billing and the close-out of Federal projects.
  • Ensure that Federal reimbursements are regularly processed and correctly recorded.
  • Supervise the staff and oversee the operations of the Federal Billing Unit.  Assign and manage workload, monitor progress and deadlines, and assist with completion of tasks as necessary. 
  • Act as a liaison with Federal agencies, State agencies and DOT staff concerning funding, expenses, billing, and related administrative requirements.
  • Interact with auditors and assist with their reviews of expense and billing records.
  • Oversee the ongoing closeout actions related to Federal funds, participate in quarterly reviews, and administer Microsoft Access database containing closeout related records.
  • Assist with the administration of Federal agency programs, including Federal Highway Administration (FHWA), Federal Transit Administration (FTA), Federal Railroad Administration (FRA), and others as necessary.
  • Participate in routine investigations, including review of payments, procedures, and records.
  • Oversee the processing of expenditure corrections, managing billing rates, limits and cutoffs, and preparation of Final Voucher documents.
POSITION HIGHLIGHTS
  • Full-time (40 hours per week)
  • Monday through Friday schedule
  • First shift
  • Location: Headquarters in Newington, CT 
  • This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here. Employees in their initial working test period must typically work on site in the office.
  • Supervisors can expect to spend roughly half of their working hours, if not more, in the office in order to execute upon their job functions and supervise their team. Time in the office may fluctuate based on circumstances and the team being supervised. The ability to apply for telework continues to be available and the agency continues to provide reasonable accommodations for those who need them.
ABOUT US
Our mission is to provide safe and efficient intermodel transportation network that improves the quality of life and promotes economic vitality for the State and the region.
As one of Connecticut’s largest State agencies, DOT employs approximately 3,300 individuals statewide in five distinct bureaus. It is our mission to provide a safe, accessible, and efficient multimodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving the State’s resources. DOT is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged.

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 


To Apply:

  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.

  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

FOR ASSISTANCE IN APPLYING:

  • Please read or watch our Applicant Tips on How to Apply!

Important Information After You Apply:

  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Connect With Us:

  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Jasmyn.Raymond@ct.gov. 

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for supervising staff engaged in accounting.

EXAMPLES OF DUTIES

  • Schedules, assigns, oversees and reviews work of staff; 
  • Provides staff training and assistance; 
  • Conducts performance evaluations; 
  • Determines priorities and plans unit work; 
  • Establishes and maintains unit accounting procedures including electronic data processing (EDP) procedures; 
  • Develops or make recommendations on development of policies and standards; 
  • Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
  • Prepares reports and correspondence; 
  • Consults with superiors on accounting and fiscal matters;
  • Directs review and verification of complex financial documents, reports and statements; 
  • Uses statistical data in evaluating cost benefit relationships; 
  • Directs review and verification of posting to appropriate ledgers and subsidiary accounts and reconciliation of accounts and records; 
  • May direct analysis and preparation of budget requests; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of 
    • relevant agency policies and procedures;
    • relevant state and federal laws, statutes and regulations;
    • professional accounting principles and practices; 
    • of governmental accounting and budgeting;
  • Considerable 
    • interpersonal skills; 
    • oral and written communication skills; 
  • Considerable ability to 
    • evaluate and analyze accounting forms, methods and procedures and cost data; 
    • devise and install accounting procedures and systems;
  • Ability to evaluate and analyze accounting methods, procedures and data; 
  • Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in accounting or auditing.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been performing the most complex accounting functions OR acting in a lead or consultative capacity at the level of an Associate Accountant or Associate Accounts Examiner.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training in accounting or a closely related field may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree 
  • A Master's degree in accounting may be substituted for one (1) additional year of the General Experience.
  • Certification as a Certified Public Accountant or Certified Internal Auditor may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

  • Experience with the administration of funds, grants, and agreements under the purview of Federal Agencies, including Federal Highway Administration (FHWA), Federal Transit Administration (FTA), and Federal Railroad Administration (FRA).
  • Experience utilizing Microsoft Excel and Microsoft Access, including advanced features involved with creation, maintenance, and modification of complex datasets.
  • Experience with Core-CT data, and the reconciliation of records related to cost estimates, budgets, and expenses, including reconciliation with Federal accounting systems.
  • Experience with the DOT use of the Core-CT Project Costing module, the project lifecycle, and the interrelation between cost estimates, budgets, expenses and accounting transactions.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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