DCJ Fiscal/Administrative Officer

NEW: A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform an article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings

Extensive pension plan and supplemental retirement offerings

Paid time off including 13 paid holidays per calendar year

A culture that encourages work/life balance

Professional growth and development opportunities

Work for a Forbes top company: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule

State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.

The Division of Criminal Justice (DCJ) is responsible for the investigation and prosecution of all criminal matters in the. It is an independent agency of the executive branch of state government, established under the Constitution of the State of Connecticut. The Division of Criminal Justice is composed of the Office of the Chief State's Attorney, located in Rocky Hill, Connecticut, and the Offices of the State's Attorneys for each of the thirteen Judicial Districts in the State of Connecticut.

NOTE:  Incumbents in this class will be required to complete a background check prior to start date. 

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

NOTE: Individuals invited to interview may be required to submit additional documentation, which supports their qualifications for this position. These documents may include: writing samples, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  Candidates invited to interview may be required to submit additional documentation which supports their qualification(s) for this position, such as a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

All communication with applicants will be through the JobAps system, so applicants are encouraged to check for updates to their JobAps portal account.  Please ensure that you are utilizing the correct email address for notices to be sent to you from the JobAps system.  Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DCJ.HR@ct.gov.

Questions about this position should be directed to the hiring agency's human resources office: DCJ.HR@ct.gov, 860-258-5800.

In the Division of Criminal Justice this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

Performs a variety of professional fiscal and administrative functions; assists the DCJ Director of Financial Services in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and reports; assists in the planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents, and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, the preparation and processing of purchase requisitions, grant and contract record keeping; performs personnel tasks such as conducting screening interviews and job audits; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in the formulation of policies and procedures relating to area(s) of responsibility and in the implementation of such policies and procedures; acts as liaison with Division's field offices and/or central state agencies; may supervise support services such as switchboard, duplicating services, or maintenance; performs related duties as required.

Knowledge of the principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; some knowledge of personnel and payroll practices and procedures; some knowledge of purchasing principles and procedures; oral and written communication skills; interpersonal skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations, and administrative policies; ability to utilize EDP systems for financial management.

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.*

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, personnel, purchasing or related fiscal administration functions.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (½) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in Public Administration, Business Administration, or Accounting may be substituted for one (1) year of the Special Experience.
*Descriptions of these fiscal/administrative functions are attached

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.