STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Grants And Contracts Specialist

Hybrid

Recruitment #240126-4191AR-001

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Introduction

Are you looking to make a difference in the public sector? Read below and apply today!

THE POSITION

The State of Connecticut, Department of Public Health (DPH) is seeking an experienced and qualified individual for a Grants and Contracts Specialist position within the Contracts and Grants Section of the Department’s Operational and Support Services Branch.  The incumbent will perform all duties related to supervising, leading and directing assigned staff in establishing, monitoring, and managing contracts with the Department’s service providers.

HIGHLIGHTS

  • Branch: Operational and Support Services Branch 
  • Section: Contracts and Grants Section
  • Location: 410 Capital Ave, Hartford, CT
  • Work Hours: Full time, 40 hours per week 
  • Schedule: First shift, Monday through Friday 

WHAT WE CAN OFFER YOU
  • The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • NEW: A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.
  • Extensive pension plan and supplemental retirement offerings.
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.
  • Generous paid time off, including 13 paid holidays per calendar year.
  • Professional growth and development opportunities.
  • A healthy work/life balance
MORE ABOUT US

The Mission of DPH is to protect and improve the health and safety of the people of Connecticut by assuring:

  • The conditions in which people can be healthy;
  • Preventing disease, injury, and disability; and
  • Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.

DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

Selection Plan

FOR ASSISTANCE IN APPLYING:

Please read or watch our Applicant Tips on How to Apply!

Please Note:
In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.

Please Note:
For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
  • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Important Next Step Information for After You Apply:
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:
  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
  • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Pamela Rochette via email at Pamela.Rochette@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing as a specialist in planning, implementation, management and evaluation of a large complex grant program or group of programs in one field where responsibilities are assumed for program development, liaison and coordination with federal, state and community agencies and organizations, program implementation and administration, program monitoring and assessment.

EXAMPLES OF DUTIES

  • Assisting with the planning of office workflow and determining priorities.
  • Provide staff training, assistance and oversight in execution of duties related to grant management.
  • Act as liaison to operating units within DPH to determine programmatic need for grant/agreements and represent DPH to private providers on questions and assistance in all phases of grant management.
  • Review requests to initiate/amend contracts and verification of funding.
  • Create grant budgets using advanced level MS Excel formatting.
  • Prepare grant approvals and routing forms.
  • Assistance with establishing, maintaining, and revising as needed office procedures, policies, and reporting tools.
  • Track/monitor deadlines and paperwork required and facilitate staff contributions and ensure timely processing of forms, approvals and reviews.
  • Create and review grant budgets on an ongoing basis.
  • Review submitted material for completeness and proper execution.
  • Review expenditure reports for accuracy, completeness, and appropriateness in accordance with the grant agreement.
  • Generate grant management and tracking reports and conduct follow-up as needed.
  • Generate fiscal tracking reports and conduct follow-up as needed.
  • Prepare and process contract payments to DPH Fiscal office in accordance with contract payment schedules and contract terms and conditions.
  • Performs related duties as required.  For more information, click here.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • grant preparation and administration; 
    • program evaluation and monitoring functions; 
  • Knowledge of
    • research methods and techniques; 
    • budget preparation and monitoring; 
  • Considerable
    • interpersonal skills; 
    • oral and written communication skills; 
  • Ability to utilize computer software; 
  • Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in planning, implementation and/or management of grant programs on a community, state or federal level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

  • Experience building and revising budgets for large multi-year grants
  • Experience working independently to meet deadlines against competing priorities.
  • Experience using advanced Microsoft Office tools and other software to analyze and efficiently manage complex data
  • Experience developing and maintaining effective financial controls to assure the integrity of grants
  • Experience reading, interpreting, and applying state and federal statutes, regulations, and guidelines
  • Experience drafting, reviewing and interpreting contract language/scopes of service
  • Experience demonstrating interpersonal skills while working across multiple business units

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. 




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