Fiscal/Administrative Assistant

Are you a savvy administrative and fiscal professional with demonstrated experience in the financial industry?

The State of Connecticut, Department of Administrative Services (DAS) is now accepting applications for multiple vacancies for the role of Fiscal/Administrative Assistant within the Business Services Division, which supports multiple agencies in a range of financial and fiscal services.

We invite you to explore this unique opportunity in State service!

BENEFITS AND BALANCE AT THE STATE OF CONNECTICUT

The State of Connecticut Ranked One of the Best Employers of 2023 by 'Forbes'. This national recognition comes from offering job growth, competitive benefits and flexible scheduling for our employees!

What we can offer you:

• Industry leading health benefits, including medical and dental coverage;
• Extensive pension plan and supplemental retirement offerings;
• Paid time off - including 13 paid holidays per calendar year;
• Professional growth and paid professional development opportunities; and
• A work culture that promotes a healthy work-life balance to all employees!

State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.

POSITION HIGHLIGHTS

• WORK SCHEDULE: Monday through Friday 8:00 AM - 4:30 PM (40 hours per week) This is primarily a first shift schedule however, must be flexible to meet the needs of our agency.
• LOCATION: 450 Columbus Blvd, Hartford, CT with Hybrid teleworking opportunities.

YOUR ROLE

Due to the unique nature of this role, applicants should have demonstrated experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

As a Fiscal Administrative Assistant for DAS, your duties may include:

• Performing bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Handling accounts receivable or accounts payable process including varied and complex procedures and activities;
• Preparing simple financial statements and assists in preparation of complex financial statements;
• Providing training to other staff;
• Assisting with the preparation of financial documentation by gathering data for budget preparation or other purposes.

ABOUT US

The Department of Administrative Services houses a number of distinct programs that comprise the business functions of state government, including information technology, human resources, procurement, facilities and real estate, constructions services, fleet, workers compensation and more united in a common mission to:

• Support Connecticut's Growth - To serve our citizens, businesses, state agencies and other branches of government by providing the highest quality services at the lowest possible cost.
• Drive Continuous Innovation - To increase the efficiency and effectiveness of state government using best practices from the public and private sectors.
• Provide Rewarding Careers - To attract and retain a workforce of hardworking, dedicated public servants committed to leading our phenomenal state forward.

Learn more about what it's like to be an employee at the State of Connecticut: 

This is a competitive recruitment, open to the public.

TO APPLY

• Complete a Master Application and directly apply to this recruitment.
• Please ensure that your application and professional experience is thorough and complete. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will be unable to make revisions once you officially submit your application to the State of Connecticut.

WHAT TO EXPECT AFTER YOU APPLY

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam.

At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.

Other Notes:

• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.

CONTACT INFORMATION

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.

Should you have any questions about the position, please contact Samantha Rivera, Human Resources Specialist – Talent Solutions at Samantha.Rivera@CT.Gov

Stay connected with the State of Connecticut on LinkedIn

In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.

More details can be found in the class specification. 

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

• Experience with data management
• Experience with asset management.
• Experience with P-card (Purchasing Card) process.
• Experience with Purchasing.
• Experience managing competing priorities while maintaining attention to detail.

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.