Fiscal/Administrative Officer

Recruitment #230607-1308AR-001


The State of Connecticut, Department of Transportation (DOT) invites its qualified agency employees to apply for the position of Fiscal/Administrative Officer. This opportunity is available in the DOT CORE-CT Support/Business Process Improvement Unit, within the Department's Bureau of Finance and Administration. The Unit is staffed with a blend of Financial and IT professionals that provide the Department with technical support services related to Core-CT, the State’s integrated Human Resources, Payroll, and Financial system. 

Continue To Enjoy:
  • To work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • Industry leading health benefits, including medical and dental coverage.
  • Competitive salary and structure.
  • Extensive pension plan and supplemental retirement offerings.
  • Paid time off - including 13 paid holidays per calendar year.
  • Professional growth and paid professional development opportunities.
  • A healthy work-life balance to all employees!
Position Highlights:
  • Full time, 40 hrs per week
  • Monday-Friday (schedule to be determined based on the operational need of the unit)
  • Telework opportunities upon successful completion of the working test period, and thereafter, in accordance with the Telework Policy. Employees in their initial working test period must work on site in the office. 
  • Location: Newington, CT
The Role (The Unit):
In addition to agency support of the Core-CT system, the DOT CORE-CT Support/Business Process Improvement Unit provides support in the analysis, development, and implementation of smaller scale technical applications (such as Microsoft Office tools) that help improve efficiency and streamline various Department business processes. Unit responsibilities include:
  • Daily user support as well as assisting with the financial and human resources reporting needs of the Department’s Bureaus
  • Acting as a liaison between the Department and the central Core-CT Team, including coordination of user roles and system access
  • Developing and conducting Core-CT user training for Department employees
  • Ensuring that Core-CT policies and security procedures established by the Office of the State Comptroller are properly followed
  • Other duties related to analyzing, modifying, and providing other technical support related to DOT-specific Core-CT functions
The Role: 
The Fiscal Administrative Officer will assist in providing agency Core-CT system users with support and training, and coordinate ongoing financial analysis and reconciliation of the agency’s Core-CT system data to ensure its accuracy. Key responsibilities for this exciting opportunity may include, but are not limited to:
  • Providing customer support to agency users of the Core-CT system, through a ticket system
  • Acting as backup to the DOT Primary Core-CT Security Liaison
  • Coordinating analysis, evaluation, error detection, and resolution of issues, end-to-end, with agency Core-CT supply-chain data and transactions, including Purchase Orders, receivers, and vouchers 
  • Assisting agency units with Financial, HR/Payroll, and Project related data analysis 
  • Creating customized data queries utilizing Core-CT EPM and STARS modules to facilitate the development of extensive customized reporting to meet the needs of agency users of the Core-CT financial, supply-chain, inventory, and project-related modules
  • Designing external spreadsheets to process and/or transform Core-CT data exports 
  • Collaborating with DOT Information Technology staff to troubleshoot user connectivity/pc issues 
  • Assisting with and carrying out Fiscal Year End tasks, including coordination of required action with agency end users 
  • Assisting in developing business process improvement solutions tailored to specific requirements of agency units 
  • Evaluating, verifying, and coordinating the implementation of system configurations and chartfields relative to the financial requirements of the agency 
  • Testing and troubleshooting data from Core-CT to ensure the integrity of data and results
  • Assisting in developing and conducting DOT-specific training for all Core-CT modules 
  • Acting as an agency liaison to the Statewide Core-CT Team
  • Performs related duties as required
About Us:
The mission of the Connecticut Department of Transportation is to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. To learn more about our mission, vision and values, please click here.

CT DOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE)! 

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

To Apply:

  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. 
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to


Important Information After You Apply: 

  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at

Connect With Us:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Sharon McIntosh, at

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In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.


  • Performs a variety of professional fiscal and administrative functions;
  • Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
  • Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
  • Prepares budget reports;
  • Prepares various financial statements and statistical or narrative fiscal/administrative reports;
  • Assists in planning and implementation of financial aspects of EDP systems;
  • Utilizes EDP systems for financial records, reports and analyses;
  • Prepares or reviews grant budgets and other fiscal portions of grant applications;
  • Provides technical assistance to grantees regarding accounting procedures;
  • Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
  • Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
  • Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
  • Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
  • Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
  • May supervise support services such as stores, inventory, mailroom, security or maintenance;
  • Performs related duties as required.


  • Knowledge of
    • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
    • grants and contracts preparation and administration;
    • purchasing principles and procedures;
    • payroll practices and procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • prepare and analyze financial documents and reports;
    • interpret and apply statutes, regulations and administrative policies;
    • utilize EDP systems for financial management.


Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*


Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.


  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
  • For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
  • For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
  • Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.  
*Descriptions of these fiscal/administrative functions are attached


  • Experience with Core-CT
  • Experience using the full range of Microsoft Office Suite applications, including Microsoft Excel (spreadsheet development, data management, charts/graphs, and other advanced functions), Word, Access, PowerPoint, Outlook, and Teams
  • Experience in a customer support environment
  • Experience communicating with a diverse group of individuals both verbally and in writing
  • Experience working collaboratively with a group



The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.


As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.