Outreach & Engagement Manager

Executive Assistant 1

Recruitment #230516-3501EX-001


Are you tired of voters feeling their vote is not important or they are powerless to change government?  Do you want to use your out-of-the-box thinking, creative energy and superb management skills to get more voters engaged?  If so, then READ ON!!

Secretary of the State Stephanie Thomas is committed to promoting the importance of both civic education and civic engagement across the state.  Recognizing that knowledge is power, she is focused on teaching Connecticut residents how to navigate government and advocate for their own interests, as well as breaking down barriers that might prevent people from engaging with their government.  Secretary Thomas sees the Secretary of the State's office as not only a place where residents can go for information and tools to use, but also the office to actually go out into communities to bring the information and tools to the residents for them to use.

We are recruiting for an Executive Assistant 1 position to serve in the role of Outreach and Engagement Manager.  This position will be responsible for designing, building and managing volunteer and intern programs to help execute the voter outreach and engagement work for the Office of the Secretary of the State.  Under the direction of the Director of Outreach and Engagement, the incumbent will assist in the creation and building of outreach events.  The individual in this role will also provide administrative and strategic support in the scheduling of key engagement opportunities for the Deputy Secretary of the State.

This position will be a part of an Executive Team who are dedicated, passionate and fun individuals working to create the change they wish to see in the world.  The work is challenging, the days can sometimes be long, but the reward is great.  Ready to apply?  Please visit our 'Applicant Tips on How to Apply' page.


  • To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • An excellent salary
  • Competitive state benefits package that includes Health and Dental coverage
  • State Employee Retirement System (SERS) Tier IV (new hires after 7/17/17)
  • Voluntary Deferred Compensation 457 Plan through Empower (formerly Prudential)
  • Paid time off
  • Dedicated employee parking


The State of ConnecticutThe Office of the Secretary of the State (SOTS) is designated by the Constitution and General Statutes of Connecticut as the official keeper of a wide array of public records and documents.  As a vital source of information regarding various businesses, commercial lenders, elections, legislation, regulations and other areas, this office is responsible for responding to more than 600,000 requests for information annually. 

Selection Plan

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application into the State JobAps system. Applicants who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 

During the recruitment process, applicants may be required to submit additional documentation supporting their qualifications. These documents may include resume, college or trade school transcripts and performance evaluations. Interviews will be limited to applicants whose experience and training most closely meet the requirements of the position.  The recruitment process may require more than one interview.

Due to the anticipated volume of applications for this opportunity, CTMD will not provide confirmation of receipt or status during the recruitment process.  Your application may be used for future CTMD opportunities for this job classification. Questions pertaining to this recruitment should be made to Lorna Reid,

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to    

NOTE:  In addition to the checking of references and of facts stated in the application, a background investigation of each candidate may be made before individuals are certified for permanent appointment to the position.


Acts as an executive assistant to a state elective officer or department head as defined in Section 4-5 of the Connecticut General Statutes and performs such duties as are assigned.


  • Design, build and manage volunteer and internship programs;
  • Screen and interview potential volunteers and interns;
  • Create and oversee a project workplan for interns and volunteers;
  • Reach out to colleges and universities to promote internship program;
  • Research and identify potential outreach and engagement event locations;
  • Manage scheduling for Deputy Secretary;
  • Provide administrative support to Deputy Secretary and Director of Outreach and Engagement.


Knowledge Of:
    • Proper grammar, punctuation and spelling;
    • Office administration functions.
    • Excellent interpersonal skills;
    • Excellent oral and written communication skills;
    • Excellent critical thinking skills;
    • Excellent organizational skills.
Ability To:
    • Write quickly and concisely under tight deadlines;
    • Operate Microsoft Office suite software;
    • Prioritize workflow;
    • Quickly generate solutions to problems;
    • Think creatively and outside the box;
    • Organize and execute multiple projects at the same time;
    • Manage and inspire teams of staff;
    • Design and create graphics.


  • Experience managing small and large teams of staff
  • Experience managing event logistics for small and large scale events
  • Experience interacting with elected officials
  • Experience managing workflow for numerous projects
  • Experience creating and editing videos
  • Experience creating and editing graphics
  • Experience updating websites
  • Conclusion


    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.