STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Payroll Officer 1

Recruitment #230515-6146AR-001

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Introduction

Connecticut Office of the State Comptroller

The State of Connecticut, Office of the State Comptroller (OSC), is an agency whose mission is to provide accounting and financial services, to administer employee and retiree benefits, to develop accounting policy and exercise accounting oversight, and to prepare financial reports for the state, federal and municipal governments and the public. 

The Active & Pension Payroll Services Division is seeking a highly organized and detail-oriented Payroll Officer 1 to work in our Active Payroll Unit.  

POSITION HIGHLIGHTS:

  • 40 hours per week
  • Full-time, first shift
  • Monday through Friday 
WHAT'S IN IT FOR YOU?

  • To work for a Forbes top company:  'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits and Flexible Schedule
  • An excellent salary and a competitive benefits plan that includes healthcare coverage, a retirement plan, telework opportunities, as well as paid time off
  • State of the art building
  • Free garage parking
  • On-Site Cafeteria
  • Ergonomic workspaces
  • Located in the State Office Building at 165 Capitol Ave. in Hartford, CT
  • Close to major highways
THE ROLE:

The successful candidate will be responsible for processing payroll corrections through the State of Connecticut’s COP 9 process; assigning and validating corrective actions to payroll checks in the State of Connecticut’s New Core-CT COP 9 integration page, as well as working with State of Connecticut agency payroll officers and managers to implement and communicate those corrective actions. In addition, this position will collaborate with agency staff and CORE-CT staff to implement the processing of year-end tax forms, including W-2, W-2 C and form 941; be responsible for overseeing and processing prior and current year FICA refunds and FICA recoveries also ensuring proper recording of those actions, as well as assisting management with pay line entries; assigning work, overseeing, and training staff, and looking for improvements to current practices and procedures.    

FOR ASSISTANCE IN APPLYING:
Please visit our 'Applicant Tips on How to Apply' page.

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  Please ensure that your application is complete prior to submitting.  NOTE:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, supervisory references, attendance records, etc., at the discretion of the hiring agency. Questions about these required documents should be directed to the hiring agency's human resources office:  bonnie.schlechtweg@ct.gov.

Candidates must meet the minimum qualifications as indicated to apply for this position.  State employees currently holding the above title or those who have previously attained permanent status in the class may apply for a lateral transfer.  Candidates who have been selected for employment with the Office of the State Comptroller are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation.

This posting may require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications, including your SPAM/JUNK folders. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Interviews will be limited to candidates whose experience and training most closely meet the requirements and preferred qualifications of the position.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@CT.GOV.

 

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a State agency, facility or institution, this class is accountable for supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; prepares reports and correspondence; reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments; prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments; supervises reconciliation of payroll deductions and coding of payroll expenditures; supervises maintenance of time records including issuing semi-annual leave balances; supervises control and distribution of paychecks; answers employees questions relating to payroll; may compile payroll expenditure data for budget preparation; may provide information and process paperwork regarding employee fringe benefits; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of relevant agency policies and procedures; considerable knowledge of and ability to apply relevant state and federal laws, statutes and regulations; knowledge of and ability to apply state payroll policies and procedures; knowledge of uses of office machinery used in accounting work; some knowledge of governmental accounting as it applies to payroll; considerable skill in performing arithmetical computations; interpersonal skills; oral communication skills; supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Five (5) years of experience in complex clerical work in accounting or payroll.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have had payroll preparation as the principal responsibility.

NOTE: For state employees, this will be interpreted at the level of payroll clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Experience with HRMS and Financials modules in CORE-CT
  • Experience interpreting Internal Revenue Code and State of Connecticut Department of Revenue Services Regulations
  • Experience meeting strict deadlines 
  • Knowledge of W-2 processes, including set-up, testing, and validation
  • Experience responding to agency and employee inquiries related to current and prior year issued W-2s and issuing W-2C corrections
  • Experience creating statewide agency communications

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

INCOMPLETE APPLICATION PACKAGES AND THOSE RECEIVED AFTER THE CLOSING DATE INDICATED ABOVE WILL NOT BE CONSIDERED.  An Affirmative Action / Equal Opportunity Employer.  The State of Connecticut is an equal opportunity / affirmative action employer and strongly encourages the applications of women, minorities, veterans, and persons with disabilities.  If you are requesting special accommodations under the provisions of the Americans with Disabilities Act (ADA) please contact Bonnie Schlechtweg at 860.702.3323 or Bonnie.Schlechtweg@ct.gov.




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