Cash Accounting Clerk

Recruitment #230323-1498CL-001

Location

Hartford, CT

Date Opened

3/28/2023 2:00:00 PM

Salary

$43,749.00 - $55,708.00/year (New state employees start at the minimum of the pay plan)

Job Type

Open to the Public

Close Date

4/5/2023 11:59:00 PM

Go Back View Benefits

Introduction

The Office of the State Treasurer exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expanding opportunity for State of Connecticut residents and businesses.

We are recruiting for a Cash Accounting Clerk to support the work of the Second Injury Fund (SIF) and the Unclaimed Property (UCP) Divisions. This is a full-time (40 hours per week, Monday - Friday) position, centrally located in Hartford, CT.

The SIF is a state-operated workers' compensation insurance fund and UCP is responsible for safeguarding assets turned over the Office of the Treasurer, in accordance with state law, until it is reunited with its rightful owners or heirs.

The OTT offers an excellent salary and competitive benefits plan that includes healthcare coverage, a retirement plan, as well as, paid time off!

Selection Plan

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Please ensure that your application is complete prior to submitting.

NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, supervisory references, attendance records, etc., at the discretion of the hiring agency. Should you have questions pertaining to any phase of this recruitment, please contact Johnette Tolliver, johnette.tolliver@ct.gov.

This posting may require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications, including your SPAM/JUNK folders. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Interviews will be limited to candidates whose experience and training most closely meet the requirements and preferred qualifications of the position.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to johnette.tolliver@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

This class is accountable for collecting large amounts of money and posting to proper accounts.

EXAMPLES OF DUTIES

Performs the following duties to receive funds, to disburse funds, and to record monetary transactions: Receives cash or checks in person or by mail; counts money to verify amounts and issues receipts for funds received; issues change and cashes checks; compares totals on cash register with amount of currency in register to verify balances; endorses checks and totals cash and checks for bank deposit; prepares bank deposit slips; withdraws cash from bank accounts and keeps custody of cash fund; searches files (manually or using a computer) for proper account information; posts data to accounts and balances receipts and disbursements; answers questions in person or by phone regarding account status; compiles collection and disbursement reports; performs related general office work (typing, filing, etc.) as required.

The Cash Accounting Clerk in this role will be responsible for:

Obtaining daily SIF checks and check log;
Categorizing and collating checks into the three separate SIF bank accounts (WCC assessments, SIF assessments, SIF operating);
Recording collated deposits and prepare multiple bank deposit slips;
Comparing totals on the collated deposit slips to the Check Log;
Obtaining appropriate approval management signoff; Copying checks and keeping copies for SIF files;
Delivering approved deposit slip and checks to Cash Management Division for deposit;
Following up with Cash Management next day to obtain completed deposit slip and cancelled checks for SIF files;
Assisting in preparation of manual checks, especially at fiscal year-end to refund companies with overpayments to SIF;
Assisting Accounting Department to prepare third party vendor memos with check void and re-issue instructions;
Serving as point of contact for questions from claimants, third party vendors, etc.;
Following up on all checks returned to SIF (indemnity, medical, reimbursements) through research and contacting payee to determine next step in getting check properly delivered on a timely basis;
Assisting with monthly SIF statement mailings;
Assisting with annual mailing of UCP 1099 dividend and interest statements to claimants;
Following up on all checks returned to UCP (claims) through research and contacting payee to determine next step in getting check properly delivered on a timely basis;
Posting daily UCP bank lockbox cash receipts into the computer system;
Agreeing totals per UCP lockbox and amounts posted assisting the Accounting department in monthly reconciliation and balancing as needed;
Posting claims into daily payment batches on the UCP computer system; and other tasks as needed.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of accounting codes; knowledge of general office procedures; basic bookkeeping skills; interpersonal skills; ability to handle large amounts of money; ability to perform general clerical tasks; ability to operate a variety of office equipment which includes personal computers and electronic equipment, cash registers and check writing machines.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of clerical experience in accounting, financial record keeping or bookkeeping.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.

PREFERRED QUALIFICATIONS

The ideal candidate will have:

Two (2) years of clerical experience in accounting, financial record keeping or bookkeeping;
Two (2) years of experience as a customer service representative or providing customer service;
Experience preparing and balancing daily check deposits for multiple bank accounts with significant volume of checks during peak times;
Demonstrable experience working with QuickBooks software - i.e. preparing and posting journal entries and running reports;
Experience balancing, reconciling, reconciling numbers between various reports and sources, and following up on discrepancies;
Experience being the point of contact for customers, vendors, and other administrative offices and organizations.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.