STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Accounts Examiner

Recruitment #230227-0030AR-001

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Introduction

What we can offer you:
  • Industry leading health benefits, including medical and dental coverage.
  • Extensive pension plan and supplemental retirement offerings.
  • Paid time off - including 13 paid holidays per calendar year.
  • Professional growth and paid professional development opportunities.
  • A healthy work-life balance to all employees!
The Role:
The Accounts Examiner will report to and work closely with the Contribution and Compliance Manager. Under the direction of the Contribution and Compliance Manager, this role will work with Authority staff, vendor partners, and other state agencies to perform the operations of the contribution collection system, as well as prepare financial reporting related to that system in order to achieve the goals and objectives of the Authority. Additional responsibilities include:
  • Examines daily payment and cash files received, runs revenue reports for reconciliation, and reviews discrepancies
  • Exports data from multiple programs to create high level payment analysis reports.
  • Creates and maintains excel spreadsheets, utilizing macros, pivot tables, and VLOOKUPS to provide summary reporting
  • Resolves returned items, research non-sufficient funds (NSF) payments, and applies NSF fee. 
  • Reconciles and balances contribution payments received via various payment methods to banking records, employer records, and accounting records ( daily, monthly, & annually to correct accounts as appropriate.
  • Research unapplied and suspended contribution payments from employers, research nonpayment from employers, issues credits or refunds, answers questions about balances, reconciles suspense accounts.
  • Examines employer contribution data issues; may interact directly with employers where necessary.
  • Reviews underpayment and overpayments on accounts resulting in refunds and or bills for processing
  • Monitors fund recovery and non-compliance case management queue by reviewing employer inquiries and examining payroll records.
  • Utilizes EDP systems for the operating and financial summary reports as developed for the Authority at regular intervals as determined by the CEO, COO, and the Authority’s Board of Directors.
  • Works at the Contribution and Compliance Manager’s direction to provide support for the Authority and the Trust Fund for all financial audits.
  • Supports all contribution reconciliation and audit processes for the Authority and the Trust fund, in partnership with key interfacing agencies, partners, or third-party administrators.
  • Audits employer registration information.
  • Performs any related duties as required.
This list of duties is not intended to be all-inclusive and may be expanded to include other duties and responsibilities that the Authority may deem necessary from time to time and as the Authority’s work and responsibilities demand.

Position Highlights:
  • Full-time, 40 hours per week
  • Monday through Friday, First shift
  • Hybrid position (telework and in office)
  • Location: 450 Columbus Blvd in Hartford, CT
About The Authority:
The Authority is a quasi-governmental agency whose mission is to help Connecticut’s workforce navigate health challenges and life changes with greater financial security.

Through a trust funded by employees, the Authority makes income replacement benefit payments to eligible employees when the employee takes a leave from work to care for themselves or a family member.

Selection Plan

To Apply:

  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
FOR ASSISTANCE IN APPLYING:

Important Information After You Apply:

  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Sharon McIntosh, at Sharon.McIntosh@ct.gov.

Follow the State of Connecticut on LinkedIn.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing a full range of tasks in the examination of financial records of state agencies, businesses, municipalities or other entities.

EXAMPLES OF DUTIES

  • Conducts or participates in examinations of financial records and documents of state agencies, businesses, municipalities or other organizations which are monitored by the state; 
  • Prepares for examinations by reviewing prior audit reports, financial statements, budgets or other available data; 
  • For an on-site audit, meets with officials of organization being examined to discuss audit procedures, answers questions and obtains necessary information and records; 
  • Utilizes electronic data processing (EDP) systems for financial records, reports and analysis; 
  • Examines various financial records including revenue, expenditure, payroll and grant accounting; 
  • Examines and reconciles accounting records with supporting data, such as vouchers, invoices and cash receipts; 
  • Determines compliance of various complex financial documents with applicable regulations; 
  • Examines accounting methods and procedures to ensure compliance with accepted accounting principles, laws and regulations and state or federal requirements; 
  • For an on-site audit, reviews and discusses audit findings with officials of organization audited; 
  • Prepares unit reports explaining results and making recommendations; 
  • May participate in hearings or conferences; 
  • May prepare remittance schedules for collection or delinquent accounts and arrange for attachments as required; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of 
    • and ability to apply professional accounting and auditing principles and practices; 
    • and ability to apply relevant statutes and regulations;
  • Skills
    • interpersonal skills; 
    • oral and written communication skills; 
  • Ability to 
    • analyze financial records, documents and reports; 
    • prepare comprehensive reports including narrative and statistical sections; 
    • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in accounting or auditing.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the paraprofessional level. Work at the paraprofessional level requires the exercise of some independent judgment in applying basic accounting principles and may be compared to the level of a full charge bookkeeper. 

NOTE: For state employees this experience is interpreted at the level of an Assistant Accountant.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training in accounting or a closely related field may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in accounting may be substituted for one (1) additional year of the General Experience.
  • Certification in any of the following may be substituted for one (1) year of the General and Special Experience: Certified Public Accountant, Certified Internal Auditor.
  • Two (2) years of experience as an Assistant Accountant may be substituted for the General and Special Experience.

PREFERRED QUALIFICATIONS

  • Experience using Generally Accepted Accounting Principles (GAAP)
  • Experience in a complex financial environment
  • Experience in accounts receivable in a community foundation, trust fund, or government agency
  • Experience in identifying and recommending opportunities to improve reconciliation processes for operational efficiency and improvement opportunities
  • Experience with Microsoft Excel including creating and developing spreadsheets, using macros, pivot tables, VLOOKUP, and importing and exporting data
  • Experience using Mathematical and analytical skills 
  • Experience managing multiple (more than 1) assignments with orientation to detail
  • Experience in banking with an understanding of Automated Clearing House (ACH), credit card, and payment processes
  • Experience with Customer Relationship Management (CRM)

SPECIAL REQUIREMENTS

Incumbents in this class may be required to travel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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