STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Assistant Accountant

Recruitment #260826-5140AR-001

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Introduction

Banner of Office of the State Comptroller

The State of Connecticut, Office of the State Comptroller (OSC) is recruiting for a full-time Assistant Accountant to work in the Travel and Tuition Unit.  

WHAT WE CAN OFFER YOU:
POSITION HIGHLIGHTS:
  • Full-Time, 40 hours per week
  • Monday through Friday
  • Location: Hartford, CT 06106
ABOUT THE ROLE:
As an Assistant Accountant in the Travel and Tuition Unit, you will play a crucial role in efficiently working on multiple processes.  This role is responsible for ensuring accurate calculations, coordinating with various stakeholders, and maintaining compliance with relevant regulations.  Attention to detail, sensitivity, and experience working in a high-volume environment will contribute to the smooth and efficient processing of multiple business areas.  

Additionally, this position is responsible for tasks associated with the processing of garnishments for active employees paid by the Office of the State Comptroller, Active & Pension Payroll Services Division (APPSD); as well as processing payments and accounting entries for travel and tuition reimbursements for State of Connecticut employees.

ABOUT US
The Office of the State Comptroller (OSC) is an agency whose mission is to provide accounting and financial services, administer employee and retiree benefits, develop accounting policy and exercise accounting oversight, and prepare financial reports for the state, federal and municipal governments, and the public.  We are located in the State Office Building at 165 Capitol Avenue, Hartford, CT. This state-of-the-art building offers free garage parking, an on-site cafeteria, and ergonomic workspaces.

Selection Plan

For assistance in applying, please visit our 'Applicant Tips on How to Apply' page

TO APPLY
  • Please ensure that your application is complete before submitting it. To comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You cannot make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting period.  It is the candidate’s obligation and accountability to request an exception and provide a legally recognized justification to accommodate such an exception.  Requests should be made to DAS.SHRM@ct.gov.
WHAT TO EXPECT AFTER YOU APPLY
  • NEW: Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices, and complete tasks required in the recruitment process.
  • This posting may require the completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam.
  • At any point during the recruitment process, applicants may be required to submit additional documentation that supports their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
CONNECT WITH US
  • Due to the large number of applications received, the State of Connecticut cannot confirm receipt or status during recruitment. Updates will be available through your JobAps portal account. 
  • If you have any questions on this recruitment, please contact Brigitta Rainey at osc.hr@ct.gov or 860-702-3323.
  • Follow the State of Connecticut on LinkedIn.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a combination of a full range of basic professional and highly complex clerical work in accounting or financial examination work.

EXAMPLES OF DUTIES

  • Maintains an interrelated group of accounts including classifying and recording transactions, taking trial balances and reconciling accounts; 
  • Prepares simple financial statements; 
  • Assists in preparation of complex financial statements; 
  • Examines financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions and/or regulations; 
  • Maintains accounts receivable including preparing and processing billings, maintaining related accounts, managing accounts receivable, making and recording adjustments, cancellations or remissions and computing interest due and penalties; 
  • Calculates rates involving complex arithmetical formulas; 
  • Responsible for accounts payable including maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, authorizing routine expenditures, auditing invoices or payments for accuracy and compliance with state regulations; 
  • Gathers and consolidates payroll and expenditure data to facilitate budget preparation; 
  • Ensures expenditures plus encumbrances are within appropriation limits; 
  • Ensures routine payments are in compliance with contract provisions; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of 
    • bookkeeping and financial record keeping principles and practices; 
    • basic governmental accounting principles and practices including general accounting, accounts payable, accounts receivable and budget control; 
  • Skills
    • interpersonal skills;
    • oral and written communication skills;  
  • Considerable 
    • arithmetical ability; 
    • auditing ability; 
  • Ability to 
    • understand and apply statutes and regulations; 
    • utilize electronic data processing (EDP) systems for financial information.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical accounting or financial examining work. Complex clerical accounting or examining work is interpreted as independent responsibility for generally routine bookkeeping, financial record keeping or financial record examining at the level of a Financial Clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
  • One (1) year as a Pre-Professional Trainee in an accounting class may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • Experience processing accounting or financial transactions such as travel and expense reimbursements, tuition reimbursements, wage garnishments, or accounts payable.
  • Experience analyzing financial language and schedules contained in complex labor agreements.
  • Experience interpreting and applying administrative policies, regulations, or procedural guidelines to assist internal and external stakeholders in completing applications, forms, or financial transactions.
  • Experience monitoring and managing a budget.
  • Experience communicating financial or reimbursement information to employees, vendors, or agency staff through written correspondence and/or verbal with a diverse group.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


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