STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Processing Technician

Office/On-Site

Recruitment #260406-6435CL-001

Go Back Apply View Benefits

Introduction

Do you have strong attention to detail and are looking for an exciting new opportunity to serve your state?
Join us as a Processing Technician and positively impact the lives of others! 

The State of Connecticut, Department of Public Health (DPH) is looking for a Processing Technician to join their team! This position will create and maintain new birth certificates and make changes to reflect legally affirmed changes.

This position offers not only technical and administrative satisfaction, but also the personal reward of knowing your efforts have a lasting impact on people’s lives and identities. Each corrected or newly issued birth certificate represents a major milestone. This work directly contributes to giving families documentation that reflects their new chapter. The processing technician plays a vital role in ensuring legal documents reflect who an individual is.

POSITION HIGHLIGHTS:

    WHAT WE CAN OFFER YOU

    IN THIS ROLE YOU WILL:
    • Serve as the professional who creates new legal documents and birth certificates for adopted children, other changes in parentage and new birth or marriage certificates to reflect legally affirmed changes;
    • Review, analyze, summarize, and interpret court orders to ensure the requirements of Vital Records laws are enforced;
    • Act as a resource to the Office of Vital Records (OVR) office staff on adoption and replacement record issues; and
    • Maintain the integrity of vital records with strong attention to detail, ensuring they are complete, grammatically accurate, and respectful of the people they represent. 
      MORE ABOUT THE AGENCY:

      The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by:

      • Assuring the conditions in which people can be healthy
      • Preventing disease, injury, and disability
      • Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.

      DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

      Selection Plan

      FOR ASSISTANCE IN APPLYING: 

      Check out our Applicant Tips on How to Apply! Need more resources?  Visit our Applicant Toolkit for additional support throughout the recruitment process. 

      BEFORE YOU APPLY: 

      • Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.  
      • Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. 
      • Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. 
      • Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. 
      • Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.  Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. 
      • Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. 
      • Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

      AFTER YOU APPLY: 

      • Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly.
      • For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”
      • Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).   
      • Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! 
      • Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.  
      • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.  
      • Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

      QUESTIONS? WE’RE HERE TO HELP: 

      Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jensine Tran at Jensine.Tran@ct.gov. 

      Join the State of Connecticut and take your next career step with confidence!

      PURPOSE OF JOB CLASS (NATURE OF WORK)

      In a state agency this class is accountable for independently performing the most complex tasks in carrying out and maintaining a complex clerical processing service having a statewide impact. Services which have a statewide impact are defined as services which directly reach and assist members of the general public.

      EXAMPLES OF DUTIES

      • Performs the most complex duties related to an agency’s clerical processing functions;
      • Examines incoming materials for accuracy, completeness and conformance to state statutes and regulations;
      • Makes corrections and/or additions;
      • Devises follow up procedures to efficiently and effectively carry out activities;
      • Initiates and maintains communications with a wide variety of resources to verify information and complete transactions including other state employees, offices and outside officials such as attorneys, judicial and social welfare officials or representatives;
      • Interprets and applies state statutes and regulations relating to the particular processing service;
      • Makes decisions as to case status, transaction permissibility or admissibility;
      • Responds to internal and external inquiries for information and assistance;
      • Sets up and maintains office procedures, filing and indexing systems and forms for office use and to meet recurring needs;
      • Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
      • Maintains records and logs;
      • Prepares status or statistical reports related to processing function;
      • Assists in maintaining general files in support of processing function;
      • Initiates correspondence in carrying out duties;
      • Types correspondence, forms, file documentation, etc. in support of processing function;
      • May process fees and maintain financial records;
      • May lead lower level clerical employees assisting in carrying out processing responsibilities;
      • Performs related duties as required.

      KNOWLEDGE, SKILL AND ABILITY

      • Knowledge of office systems and procedures;
      • Skills
        • interpersonal skills;
        • oral and written communication skills;
      • Ability to
        • compose effective correspondence and forms;
        • read, comprehend and apply laws, regulations, and procedural guidelines;
        • organize and coordinate workflow;
        • articulate ideas and information effectively;
        • perform research assignments;
        • devise and maintain record keeping and filing systems;
        • examine documents for accuracy and completeness;
        • operate office equipment including computers, tablets, and other electronic equipment;
        • operate office suite software.

      MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

      Three (3) years of clerical work experience.

      MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

      One (1) year of the General Experience must have involved a full range of clerical duties.

      NOTE: For state employees this experience is interpreted at the level of an Office Assistant or Interpreter Clerk.

      MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

      College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

      PREFERRED QUALIFICATIONS

      • Experience creating, handling, maintaining, and reviewing written or electronic confidential vital records, medical information, and other sensitive data with professionalism, and for completeness and accuracy in compliance with federal and state requirements 
      • Experience with diverse paper and electronic records management systems, including evaluating workflows and storing, digitizing, indexing, and maintaining records 
      • Experience communicating in writing and verbally to follow instructions, provide customer service, and handle sensitive situations professionally 
      • Experience with and/or researching vital records and statistics laws, polices, and procedures, including in-state, out-of-state, and foreign adoption laws
      • Experience creating new legal documents with strong attention to detail 
      • Experience managing competing priorities by structuring time and workload, resulting in timely completion of all assigned projects

      Conclusion

      AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

      The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

      ACKNOWLEDGEMENT

      As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


      Click on a link below to apply for this position:

      Fill out the Supplemental Questionnaire and Application NOW using the Internet.


      E-mailPhone: (860) 713-52058am - 4:30pm M-FPowered by JobAps