STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Chief Of Transportation Workforce Administration

Chief Of Fiscal/Administrative Services 1

Recruitment #260325-0131MP-001

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Introduction

The Connecticut Department of Transportation (CTDOT) is now accepting applications from current state employees for a Chief of Transportation Workforce Administration (Chief of Fiscal/Administrative Services 1) position within the Office of Talent and Staff Development within the Bureau of Finance and Administration in Newington.
 

WHAT WE CAN OFFER YOU

POSITION HIGHLIGHTS
  • Full Time.
  • Monday - Friday.
  • Location: CTDOT Headquarters, 2800 Berlin Turnpike in Newington, CT.
  • This position is eligible to apply for telework after successful completion of the working test period and thereafter, in accordance with the telework policy.
  • Supervisors can expect to spend roughly half of their working hours, if not more, in the office in order to execute upon their job functions and supervise their team. Time in the office may fluctuate based on circumstances and the team being supervised. The ability to apply for telework continues to be available and the agency continues to provide reasonable accommodations for those who need them.
    THE ROLE
    The Chief Of Transportation Workforce Administration will be an advisor to the Bureau Chief of Finance and Administration. It oversees four divisions that provide support for the entire agency in many facets of the CTDOT operations. It will oversee the administration in the Divisions of Safety, Training, Organizational Development, Equal Opportunity and Diversity, and Workforce Development. This position will also work closely with statewide Human Resources and Labor Relations on matters that require collaboration to seamlessly operate the divisions this position directs. Additionally, this position will oversee budgetary and operational matters related to these divisions and work closely with all Department leadership.

    Additionally, the Chief of Transportation Workforce Administration 1 will be expected to:
    • Oversee the development and management of complex education and training programs that are specific to CTDOT and our operations, along with robust programming related to leadership development.
    • Serve as an expert resource for agency leadership in operating our safety programs and a high familiarity with OSHA standards.
    • Be able to work with a multitude of outside private partners, colleges and universities, and non-profit organizations to ensure the CTDOT is connected to the current and future workforce to maximize recruitment programs at CTDOT.
    • Manage the Division of Equal Opportunity and Diversity that oversees requirements of our Affirmative Action plan and conducts discrimination complaint investigations.
    • Ensure compliance with state training requirements, and keep agency policies and personnel memoranda up to date and in concern with State law and regulations.
    • Manage coordination between all “people” and workforce related functions and units within the CTDOT.
    ABOUT US
    As one of Connecticut’s largest State agencies, DOT employs approximately 3,300 individuals statewide in five distinct bureaus. It is the DOT's mission to improve quality of life through transportation. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving environmental and cultural resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged.

    Learn more about our mission, vision, and values by clicking here!

    Selection Plan

    FOR ASSISTANCE IN APPLYING:
    Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.

    BEFORE YOU APPLY:
    • Meet Minimum Qualifications: In order to be considered for this job opening you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
    • Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
    • Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
    • Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
    • Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
    • Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
    • Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
    AFTER YOU APPLY:
    • Some email providers may experience delays or issues delivering messages. To avoid missing important updates— such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information”.
    • Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
    • Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
    • Stay Connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

    QUESTIONS? WE’RE HERE TO HELP:
    Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brittney Woodley at brittney.woodley@ct.gov. Join the State of Connecticut and take your next career step with confidence!

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, central business operation, this class is accountable for administering the programs and operations of a major fiscal division or fiscal/administrative services division.

    EXAMPLES OF DUTIES

    • Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;
    • Develops, implements and evaluates division policies, goals and objectives;
    • Designs and develops division programs and activities;
    • Implements new procedures and procedural revisions;
    • Determines appropriate staffing levels and directs management and coordination of staff;
    • Designs and implements performance review standards for division staff;
    • Maintains contacts with individuals within and outside of division who might impact on policy or program activities;
    • Acts as liaison for department with internal and external state contacts;
    • Directs financial planning activities including long and short-term forecasting;
    • Assists EDP experts in planning and implementation of financial aspects of EDP systems;
    • Utilizes EDP systems for financial analyses;
    • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
    • Leads the recruitment and hiring of staff, including outreach, interview and selection;
    • May direct a program of internal and/or external audit;
    • May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
    • May ensure conformance in a facility or institution with related standards of JCAHO, OSHA, Environmental Protection and other regulatory agencies;
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Considerable knowledge of
      • and ability to apply management principles and practices;
      • and ability to apply relevant state and federal laws, statutes and regulations;
      • and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;
      • principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
    • Considerable
      • interpersonal skills;
      • oral and written communication skills;
    • Considerable ability in preparation and analysis of financial and statistical reports;
    • Ability to utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.*

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    One (1) year of the General Experience must be at a managerial level.

    NOTE: For state employees this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

    *Descriptions of these fiscal/administrative functions are attached.

    PREFERRED QUALIFICATIONS

    • Experience managing and coordinating projects with multi-disciplinary teams.
    • Experience leading safety or operational programs that align with organizational goals and statutory requirements.
    • Experience working with and adhering to federal and state regulatory requirements.
    • Experience with Connecticut’s Affirmative Action requirements.
    • Experience in workforce development programs.
    • Experience with stakeholder communication and engagement including presenting operational information to internal and external partners.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


    Click on a link below to apply for this position:

    Fill out the Supplemental Questionnaire and Application NOW using the Internet.


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