STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Material Storage Specialist (37.5 Hour)

Recruitment #260323-8149TC-001

Go Back Apply View Benefits

Introduction


The State of Connecticut, Secretary of the State (SOTS) is currently seeking a detail-oriented and self-directed Material Storage Specialist to support the Management Support Services Division. This position will lead the agency’s efforts to update and streamline inventory/surplus processes, storeroom, mail services, and related operations. 

WHAT WE CAN OFFER YOU
  • View our State Employee Benefits Overview page!
  • Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.
  • Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.
POSITION HIGHLIGHTS
  • Full-Time, 37.5 hours per week
  • Monday through Friday
  • Location: Hartford, CT
THIS JOB IS FOR YOU IF
  • You enjoy taking full ownership of a stockroom or supply operation and can independently manage inventory, materials, and day-to-day logistics with accuracy and accountability. 
  • You have a strong eye for detail and take pride in maintaining organized systems, accurate records, and resolving discrepancies before they become issues. 
  • You’re comfortable balancing hands-on work like receiving and making deliveries, with administrative tasks like tracking inventory and maintaining documentation.
  • You value reliability and consistency in your work and can be trusted to handle time-sensitive deliveries, secured materials, and essential operational functions with professionalism. 
DISCOVER THE OPPORTUNITY TO
  • Oversee and coordinate mail delivery services, including the handling and timely delivery of standard, certified, and timestamped materials and heavy shipments;
  • Manage stockroom and supply operations, including receiving, storing, issuing, and maintaining inventory of materials and supplies;
  • Monitor inventory levels, assess usage trends, and initiate replenishment or redistribution of surplus materials as needed;
  • Maintain accurate inventory records and perform periodic and annual physical inventories;
  • Handle and transport bank deposits and other secured materials in accordance with established procedures. 
ABOUT US
Through the dedication of knowledgeable staff and advanced technology, the Office of the Secretary of the State works as a team to provide a wide range of services for the people and businesses of Connecticut. We are a repository of records for the State and provide important information and resources regarding business and commercial filings, elections, and authentication as prescribed by the constitution, and federal and state laws. We seek to bolster business development opportunities, and foster a more inclusive political process by educating, informing and engaging communities in youth and civic preparation.

Selection Plan

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. 

BEFORE YOU APPLY
  • Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. In order to be considered for this job opening you must be a current State of CT employee for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
  • Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. 
  • Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. 
  • Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.  Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing Christine.Martin@ct.gov. 
  • Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. 
  • Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. 
AFTER YOU APPLY
  • Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”
  • Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).   
  • Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this Interview Preparation Guide to make the best impression! 
  • Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.  
  • The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.
  • Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. 
CONNECT WITH US
  • Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. 
  • If you have any questions about this recruitment, please contact Christine Martin at Christine.Martin@ct.gov.  
  • Follow the State of Connecticut on LinkedIn to stay updated on our career opportunities and news.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for stockroom or warehouse operations, including the full range of stores activities, such as receiving, storing, distributing, inspecting, inventorying, purchasing and all other related functions.

EXAMPLES OF DUTIES

  • Oversees the entire stockroom or warehouse operations; 
  • Receives and issues stock and maintains records of receipts, requisitions, and stock on hand; 
  • Arranges stock in planned fashion, with due account taken of age, accessibility, safety and security; 
  • Clarifies amount and condition of stock on hand and reports all discrepancies or need for replenishment; 
  • Verifies quantity and quality of incoming supplies against invoices, dray bills, bills of lading and orders; 
  • Makes purchases of equipment or supplies as necessary; 
  • Maintains housekeeping and security of stores area; 
  • Takes required inventory of materials and supplies; 
  • Receives gas station reports and makes necessary corrections; 
  • Keeps mileage and maintenance records of vehicles in car pool; 
  • Inspects material handling equipment, scales, gas pumps and other allied storeroom equipment for accuracy and safety; 
  • Codes and inventories furniture and equipment; 
  • Operates material handling equipment; 
  • May drive motor vehicles as assigned; 
  • May enter data into a computer; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • the methods of requisitioning, handling, storing and issuing of materials and supplies; 
    • safe and efficient warehousing practices including purchasing; 
  • Skills
    • interpersonal skills; 
    • oral and written communication skills; 
  • Ability to
    • keep accurate stock records and inventories; 
    • utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience in stock or warehouse work or closely related work that could reasonably be expected to provide the knowledge, skills and abilities listed above.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have involved the full range of stores duties, including receiving, storing, issuing, inventorying, inspecting, etc.

NOTE: For state employees this experience is interpreted at the level of a Storekeeper.

PREFERRED QUALIFICATIONS

  • Experience performing asset management and inventory control, including maintaining inventory records and reconciling discrepancies. 
  • Experience handling and transporting bank deposits or other secured materials in accordance with established procedures. 
  • Experience using Microsoft Excel and Word to enter, track, and maintain inventory, records, or reports.
  • Experience performing mail courier or delivery functions, including handling time-sensitive or certified materials. 
  • Experience receiving and processing deliveries, including verifying shipments against invoices or packing slips.

SPECIAL REQUIREMENTS

  • Incumbents in this class may be required by the appointing authority to possess and retain appropriate current licenses, permits and/or certifications.
  • Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice assignments, whenever their services are required.
  • Incumbents in this class may be required to possess experience receiving and handling of specialized materials.

PHYSICAL REQUIREMENTS

  • Incumbents in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity, and must maintain such physical fitness as to be able to perform the duties of the class.
  • A physical examination may be required.

WORKING CONDITIONS

  • Incumbents in this class may be required to lift moderate to heavy weights; 
  • May be exposed to weather conditions and may be required to handle hazardous materials/chemicals.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and does not discriminate based on race, religion, disability, age, ethnicity, national origin, sex, gender, LGBTQ identification, family status, or military status. Women, people of color, veterans, persons with disabilities and other members of traditionally underrepresented communities are strongly encouraged to apply.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.


E-mailPhone: (860) 713-52058am - 4:30pm M-FPowered by JobAps