STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

State Comptroller Assistant Division Director (General)

Recruitment #260127-1287MP-001

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Introduction



The State of Connecticut, Office of the State Comptroller (OSC) is currently seeking an Assistant Division Director to assist in the direction of the Central Accounts Payable (CAP) division. This position offers the opportunity to support centralized accounts payable, audit, IRS reporting, vendor management, and asset management functions. 

WHAT WE CAN OFFER YOU
  • View our State Employee Benefits Overview page!
  • Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.
  • Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.
POSITION HIGHLIGHTS
  • Full-Time, 40 hours per week
  • Monday through Friday
  • Location: 165 Capitol Avenue, Hartford, CT 06106
  • Hybrid (office/telework) may be available
THIS JOB IS FOR YOU IF
  • You thrive in leadership roles where your expertise shapes statewide operations. You enjoy guiding experienced professional teams, setting standards, and improving processes that affect every state agency’s payroll, payments, and financial reporting. 
  • You’re motivated by ensuring compliance and financial integrity at scale. You take satisfaction in interpreting complex laws, regulations, and accounting standards, and applying them to create clear policies and reliable, efficient systems. 
  • You excel at bridging strategy and operations. You like translating high-level fiscal goals into actional procedures, providing guidance to staff, and collaborating with multiple stakeholders to maintain smooth and accurate statewide programs. 
  • You are energized by problem-solving in complex, high-impact environments. Whether it’s auditing systems, refining internal controls, or overseeing enterprise-wide processes, you enjoy making improvements that strengthen accountability and deliver measurable results across the state. 
DISCOVER THE OPPORTUNITY TO
  • Direct and oversee staff responsible for statewide processing of pay cycles and vendor payments for all state agencies through the Core-CT Accounts Payable, Payroll, and Retirement modules, including annual OPM rental rebate processing; 
  • Oversee and ensure compliance with federal and state reporting requirements related to IRS information returns, including completion of Forms 1099-MISC, 1099-NEC, 1099-G, 1099-I, and 1099-S;
  • Manage delinquent tax and lien offset processes; 
  • Oversee OFA financial sanctions compliance and provide guidance and technical assistance to agencies as needed;
  • Direct and oversee audits of financial transactions, including expenditures, purchasing activities, asset management, petty cash, and trustee accounts;
  • Oversee centralized statewide functions related to the state Purchasing Card (PCard) program;
  • Establish, implement, and disseminate statewide systems security policies and procedures;
  • Audit system security roles in accounting systems to ensure appropriate access controls;
  • Establish, implement, and maintain statewide fiscal policies and procedures to ensure compliance with federal laws, IRS regulations, GASB statements, and state statutes;
  • Review and coordinate documents related to assignment and assumption of state contracts, serving as a liaison between contracting agencies, other state entities, and Core-CT;
  • Oversee asset management functions;
  • Develop reporting and conduct data analysis; 
  • Perform other ancillary accounts payable functions.
ABOUT US
The Office of the State Comptroller (OSC) is an agency whose mission is to provide accounting and financial services, administer employee and retiree benefits, develop accounting policy and exercise accounting oversight, and prepare financial reports for the state, federal and municipal governments, and the public. 

We are located in the State Office Building at 165 Capitol Avenue, Hartford, CT. This state-of-the-art building offers free garage parking, an on-site cafeteria, and ergonomic workspaces.

The Central Accounts Payable division manages the centralized accounts payable function for the state, maintains a database of more than 126,000 records on state vendor profiles, examines state encumbrances and expenditures for compliance, processes special payments, and enforces the statutory, regulatory, and accounting provisions mandated by state and federal law. 

Selection Plan

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. 

BEFORE YOU APPLY
  • Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. In order to be considered for this job opening you must be a current State of CT employee for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
  • Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. 
  • Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. 
  • Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. 
  • Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.  Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
  • Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. 
  • Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. 
AFTER YOU APPLY
  • Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).   
  • Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this Interview Preparation Guide to make the best impression! 
  • Candidates who have been selected for employment with the Office of the State Comptroller are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks, subject to the provisions of Section 31-51i and conducted in accordance with Section 29-17a of the Connecticut General Statutes. Selection for employment is contingent upon satisfactory completion of the background investigation.
  • Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.  
  • The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.
  • Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. 
CONNECT WITH US
  • Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. 
  • If you have any questions about this recruitment, please contact the agency’s human resources team at osc.hr@ct.gov.
  • Follow the State of Connecticut on LinkedIn to stay updated on our career opportunities and news.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Office of the State Comptroller this class is accountable for assisting in the direction of programs and activities of a major division with statewide impact.

EXAMPLES OF DUTIES

  • Assists in directing staff and operations of a major division with statewide impact; 
  • Assists in coordinating, planning and managing program functions within a division; 
  • Assists in formulating program goals and objectives; 
  • Assists in developing related policy; 
  • Assists in implementation of new procedures and procedural revisions; 
  • Assists in interpreting and administering pertinent laws; 
  • Evaluates staff; 
  • Assists in preparing division budgets; 
  • Maintains contacts with individuals within and outside of division who might impact program activities; 
  • Leads the recruitment and hiring of staff, including outreach, interview and selection; 
  • May coordinate subpoena responses and Freedom of Information requests; 
  • May assist in directing retirement benefits functions; 
  • May assist in directing employee benefits functions; 
  • May assist in directing timely processing of all state payrolls and related documents; 
  • May assist in directing auditing, validation, and payment of all claims against the State; 
  • May assist in directing maintenance of official accounting records of the State; 
  • May develop and maintain guidelines for pension division orders (QDROs) for those retirement systems administered by the Retirement Services Division; 
  • May interpret state and federal laws and regulations pertaining to retirement or employee benefits; 
  • May provide counsel to state agency staff with respect to retirement benefits in connection with resolution of labor disputes; 
  • May prepare contracts for services required by SERC and the State Comptroller to administer employee or retiree benefits; 
  • May assist in coordination of various pension or health care delivery systems, including health promotion and wellness initiatives; 
  • May act as the Retirement Services Division liaison to the Office of the Attorney General; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • relevant state and federal laws, statutes, and regulations; 
    • accounting principles and practices including governmental accounting, accounts payable procedures, and/or payroll accounting;
  • Knowledge of
    • and ability to apply management principles and practices;
    • commercial business practices, particularly accounts receivable practices and procedures; 
    • fiscal and payroll practices and public payroll audit procedures; 
    • application of EDP equipment to accounting systems; 
  • Considerable
    • interpersonal skills; 
    • oral and written communication skills; 
  • Considerable ability in analysis and preparation of complex and comprehensive financial statements and reports.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in accounting, auditing, or business management with major responsibilities in the accounting area.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in a supervisory capacity.

NOTE:

  • Supervisory capacity is defined as scheduling, assigning, overseeing work, establishing performance standards for employees and taking corrective measures to implement those standards.
  • For state employees, supervisory capacity is interpreted at the level of a Supervising Accountant, Supervising Accounts Examiner or Payroll System Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training in accounting or business administration may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in accounting or a closely related field may be substituted for one (1) additional year of the General Experience.
  • Certification in any of the following may be substituted for one (1) additional year of the General Experience: Certified Public Accountant or Certified Internal Auditor.

PREFERRED QUALIFICATIONS

  • Experience in a high-volume accounting operation including vendor management, accounts payable, and electronic payment methods.
  • Experience in a supervisory role including supervision of multiple professional level staff in an accounting, auditing, fiscal or other closely related field.
  • Experience with query writing with plSQL, with a demonstrated ability to analyze and understand budget, financial, and actuarial reports and manipulate large sets of complex financial data to produce high level reports.
  • Experience with internal controls and risk management related to financials, with focus on accounts payable processes.
  • Experience in leadership roles, working with staff and external partners.
  • Experience communicating with a diverse populations, including verbal, written and interpersonal communication, along with experience presenting to professional and leadership audiences.
  • Experience in project management, especially related to process improvement and implementation of new initiatives.
  • Experience with interpreting and applying IRS regulations and pronouncements to provide proper IRS reporting.
  • Experience working with key partners including Core-CT, state agencies and vendors.
  • Experience with creating an effective, collaborative work environment.
  • Experience with interpreting federal and state statutes, audit findings, and recognized industry standards and suggesting adjustments to policies and procedures as needed.
  • Experience with Microsoft Excel with specific attention to pivot tables, advanced formulas, and macros or VBA programming. 
  • Experience with Microsoft Access with specific attention to developing advanced Access Databases for multiple users.

Conclusion

INCOMPLETE APPLICATION PACKAGES AND THOSE RECEIVED AFTER THE CLOSING DATE INDICATED ABOVE WILL NOT BE CONSIDERED.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity / affirmative action employer and strongly encourages the applications of women, minorities, veterans, and persons with disabilities.  If you are requesting special accommodations under the provisions of the Americans with Disabilities Act (ADA) please contact osc.hr@ct.gov.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. 


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