Fiscal/Administrative Supervisor

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight. 

• Supervises maintenance of accounts; 
• Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll; 
• Reviews and authorizes expenditures; 
• Schedules, assigns, oversees and reviews work of staff; 
• Provides staff training and assistance; 
• Conducts performance evaluations; 
• Determines priorities and plans work; 
• Establishes and maintains procedures; 
• Develops or makes recommendations on development of policies and standards; 
• Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures; 
• Prepares reports and correspondence; 
• Oversees planning and implementation of financial aspects of EDP systems; 
• Utilizes EDP systems for financial records, reports, and analyses; 
• Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions; 
• Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications; 
• Supervises requisitioning, stores and inventory control; 
• Supervises purchasing functions; 
• In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security; 
• May supervise payroll preparation; 
• Performs related duties as required.

In the Department of Transportation: 

• Performs specialized duties in a particular area of commodities or services; 
• Responsible for open-market and scheduled term buying for a specialized group of items; 
• Researches and analyzes data on market, price trends and supply for a specialized group of items; 
• Reviews specifications for suitability, completeness and consistency; 
• Prepares or edits specifications; 
• Oversees preparation of bid proposals; 
• Reviews competitive bids and recommends contract awards; 
• Prepares contracts; 
• Obtains new sources of supply; 
• Inspects or arranges tests on samples and delivered materials for conformance with specifications; 
• Studies new materials which may be used to state advantage as substitutes for materials in use; 
• Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs; 
• Performs "make-buy" studies; 
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
• Utilizes EDP systems for financial records, reports, and analyses; 
• Prepares reports and correspondence; 
• Performs related duties as required.

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
• For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

Preference will be given to candidates who possess financial experience with the State of CT, especially within the Core-CT Financials System.

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.