Fiscal/Administrative Manager 1

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.  

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.  
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date on the job posting.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. 
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. 
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.  Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. 
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY: 

• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).   
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! 
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.  
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.  
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP: 

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jasmyn Raymond at Jasmyn.Raymond@ct.gov. 

Join the State of Connecticut and take your next career step with confidence!

• Schedules, assigns, oversees and reviews the work of staff; 
• Provides staff training and assistance; 
• Conducts performance evaluations; 
• Determines priorities and plans unit work; 
• Establishes and maintains unit procedures; 
• Develops or makes recommendations on the development of policies and standards; 
• Interprets and administers pertinent laws; 
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; 
• Assists in planning and implementation of financial aspects of EDP systems; 
• Utilizes EDP systems for financial records, reports and analyses; 
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; 
• Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; 
• In addition to supervising fiscal/administrative functions may supervise support services; 
• In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; 
• Performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

• Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; 
• Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; 
• Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; 
• Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; 
• Works with state agency contracting staff to implement requirements of the State Contracting Standards Board; 
• Researches, interprets and administers pertinent laws and regulations; 
• Performs related duties as required.

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

• Experience prioritizing work assignments and delegating duties.
• Experience supervising a large, complex accounts’ payable function including vendor payments, utilities, project contractor invoices, sub-grantee payments and the receiving function, Asset Management inventory controls and surplus policies.
• Experience working with CORE-CT modules: Financials, Accounts Payable, Procurement, Inventory, Asset Management and HRMS (time and labor). 
• Experience and knowledge of State Procurement authorities and procedures.
• Customer service experience including corresponding and communicating with both internal and external customers.
• Experience with Support Services operations such as Motor Pool, Mail Room, and Records Retention.
• Experience in the hiring process including interviewing and evaluating candidates for professional roles.
• Experience building and fostering a team environment and providing opportunities for staff to grow in their professional knowledge and skills.

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.