STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Processing Technician

Division of Emergency Management and Homeland Security

Recruitment #251210-6435CL-001

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Introduction


The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is hiring a skilled clerical professional to join the Division of Emergency Management and Homeland Security (DEMHS) as a Processing Technician! 

If you have experience working in an office setting with clerical duties and are skilled in meeting (or exceeding) deadlines withing a fast-paced work environment, we invite you to explore this opportunity to join our administrative team! 

POSITION HIGHLIGHTS 

  • SHIFT: This position is full-time, 40 hours per week, first shift.
  • SCHEDULE: 8:00 AM - 4:30 PM, Monday through Friday.
  • LOCTION: Hybrid position, centrally located in Middletown, CT.
BENEFITS AND BALANCE AT THE STATE OF CONNECTICUT 

As an employee, we can offer you:

  • Industry leading health benefits, including medical and dental coverage;
  • Extensive retirement plan and supplemental offerings;
  • Paid time off - including 13 paid holidays per calendar year;
  • Professional growth and paid professional development opportunities; and
  • A work culture that promotes a healthy work-life balance to all employees!

Visit our State Employee Benefits Overview page to learn more!

In addition, the State as an employer puts an emphasis on:

  • Providing limitless opportunities;
  • Hiring for diversity and fresh perspectives;
  • Performing meaningful work and;
  • Encouraging a healthy work/life balance!
New to Connecticut? Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about our great state here. 


YOUR ROLE
A primary mission area of the Division of Emergency Management and Homeland Security (DEMHS) is enhancing community preparedness across Connecticut. This includes working with local municipalities, tribal governments, school districts, non-profit organizations, regional partnerships, and regional planning organizations to plan for all-hazard situations and utilize financial resources to sustain and grow local capacity and capability before, during, and after a disaster event. 

In this role, you will support programmatic management and administration of several federal, state, and private emergency management and homeland security grants and planning initiatives that ensure Connecticut is prepared for any type of emergency or disaster.

As a Processing Technician with DEMHS, you will: 

  • Perform the most complex duties related to an agency’s clerical processing functions;
  • Examine incoming materials for accuracy, completeness and conformance to state statutes and regulations;
  • Make corrections and/or additions;
  • Devise follow up procedures to efficiently and effectively carry out activities;
  • Initiates and maintain communications with a wide variety of resources to verify information and complete transactions including other state employees, offices and outside officials such as attorneys, judicial and social welfare officials or representatives;
  • Interpret and apply state statutes and regulations relating to the particular processing service;
  • Make decisions as to case status, transaction permissibility or admissibility;
  • Respond to internal and external inquiries for information and assistance;
  • Other duties as assigned. 
  • More details can be found in the class specification. 
This job is for you if: 
  • You thrive in managing complex clerical workflows and can independently oversee processing tasks. 
  • You’re skilled at reviewing documents for accuracy and compliance with laws and procedures. 
  • You’re highly organized and can maintain systems to support efficient operations. 
  • You deliver clear, professional customer service across multiple platforms. 
  • You learn new processes and systems quickly with minimal training. 
  • You want to do work that matters to build a better Connecticut!
ABOUT US 
DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology. DESPP is structured on three key Strategic Pillars created by Commissioner Ronnell Higgins.

1. Operational Efficiency, Efficacy and Excellence
  • Making decisions through the thoughtful and informed use of data
  • Challenging the "that's the way it's always been done" construct—i.e., thinking outside the box as to how we can improve
  • Constantly seeking better results
2. Shared Fiscal Responsibility
  • Recognizing our collective responsibility to steward the agency's resources
  • Realigning planned budgetary actions to ensure that they are in taxpayers' interests
  • Preparing together for potential budget stresses and fiscal challenges
3. Ethics and Accountability
  • Critically and constantly measuring our practices against our policies
  • Performing quarterly performance evaluations agency-wide to measure success and flag areas needing improvement
  • Regularly engaging external partners for feedback and assessments
  • Opening our doors to Connecticut students and workers for apprenticeships, internships, and career pathways

Department of Emergency Management and Homeland Security 

DEMHS is charged with developing, administering, and coordinating a comprehensive and integrated statewide emergency management and homeland security program that encompasses all human-made and natural hazards, and includes prevention, mitigation, preparedness, response, and recovery components to ensure the safety and well-being of the citizens of Connecticut.

You may learn more about the DESPP divisions and access their individual websites here.

START WITH US. STAY WITH US. GROW WITH US. 


Selection Plan

IMPORTANT INFORMATION FOR THIS RECRUITMENT

Candidate selected for an interview must provide the following at the time of interview:

  • State Employees: Two (2) most recent performance evaluations and a completed CT-HR-13 form.
  • Non-State Employees: Two (2) professional references contact information (Name, Email and Phone Number) and a completed CT-HR-13 form.

Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click here to complete the Criminal Convictions addendum.

Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records. Failure to provide the required documents listed above or submit your application accurately and on time, will eliminate you from the recruitment process.

FOR ASSISTANCE IN APPLYING: 

Check out our Applicant Tips on How to Apply! Need more resources?  Visit our Applicant Toolkit for additional support throughout the recruitment process. 

BEFORE YOU APPLY: 

  • Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.  
  • Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. 
  • Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. 
  • Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. 
  • Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.  Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. 
  • Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. 
  • Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY: 

  • Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).   
  • Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! 
  • Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.  
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.  
  • Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP: 

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Samantha Rivera via email, Samantha.Rivera@CT.Gov

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing the most complex tasks in carrying out and maintaining a complex clerical processing service having a statewide impact. Services which have a statewide impact are defined as services which directly reach and assist members of the general public.

EXAMPLES OF DUTIES

  • Performs the most complex duties related to an agency’s clerical processing functions;
  • Examines incoming materials for accuracy, completeness and conformance to state statutes and regulations;
  • Makes corrections and/or additions;
  • Devises follow up procedures to efficiently and effectively carry out activities;
  • Initiates and maintains communications with a wide variety of resources to verify information and complete transactions including other state employees, offices and outside officials such as attorneys, judicial and social welfare officials or representatives;
  • Interprets and applies state statutes and regulations relating to the particular processing service;
  • Makes decisions as to case status, transaction permissibility or admissibility;
  • Responds to internal and external inquiries for information and assistance;
  • Sets up and maintains office procedures, filing and indexing systems and forms for office use and to meet recurring needs;
  • Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
  • Maintains records and logs;
  • Prepares status or statistical reports related to processing function;
  • Assists in maintaining general files in support of processing function;
  • Initiates correspondence in carrying out duties;
  • Types correspondence, forms, file documentation, etc. in support of processing function;
  • May process fees and maintain financial records;
  • May lead lower level clerical employees assisting in carrying out processing responsibilities;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of office systems and procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • compose effective correspondence and forms;
    • read, comprehend and apply laws, regulations, and procedural guidelines;
    • organize and coordinate workflow;
    • articulate ideas and information effectively;
    • perform research assignments;
    • devise and maintain record keeping and filing systems;
    • examine documents for accuracy and completeness;
    • operate office equipment including computers, tablets, and other electronic equipment;
    • operate office suite software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of clerical work experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have involved a full range of clerical duties.

NOTE: For state employees this experience is interpreted at the level of an Office Assistant or Interpreter Clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Experience interpreting incoming materials for accuracy, completeness, and conformance to statutes and regulations;
  • Experience providing instruction to grant applicants regarding departmental or grant requirements;
  • Experience working independently while managing competing priorities and meeting deadlines;
  • Experience with computer applications, including Microsoft Excel and Word;
  • Experience following departmental procedures for handling confidential information;
  • Experience responding to internal and external inquiries for information and assistance
  • Experience tracking timelines, milestones, and documentation.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.


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