STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Officer

Recruitment #250714-1308AR-001

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Introduction

Image result for ct military department
The State of Connecticut Military Department (CTMD) is accepting applications for a Fiscal/Administrative Officer position located in the Governor William A. O'Neill Armory, located in Hartford, CT.  NOTE:  This recruitment may be used to fill future vacancies at this agency.

What We Can Offer You:
  • Visit our new State Employee Benefits Overview page!
  • The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • Professional growth and development opportunities.
  • A healthy work/life balance to all employees. 
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
POSITION HIGHLIGHTS:
  • First-shift
  • 40 hours per week
  • Monday through Friday, 8:00am - 4:30pm

    • ABOUT US:
    We are a unique dual-status agency, having both federal and state missions.  The CTMD’S primary public responsibilities are:
    (1) To support the CT National Guard enabling the National Guard to provide ready units for Federal or State requirements;
    (2) To train, resource and coordinate state emergency response assets, and;
    (3) To plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster.  

    The Connecticut Military Department (CTMD) is dedicated to carrying out military operations with environmental responsibility.

    FOR ASSISTANCE IN APPLYING:
    Please visit our 'Applicant Tips on How to Apply' page.

    Selection Plan

    FOR ASSISTANCE IN APPLYING: 

    Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. 

    BEFORE YOU APPLY: 

    • You Must Be A Current State Employee: In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
    • Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.  
    • Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
    • Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. 
    • Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. 
    • Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.  Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. 
    • Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. 
    • Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

    AFTER YOU APPLY: 

    • Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).   
    • Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! 
    • Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.  
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.  
    • Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

    QUESTIONS? WE’RE HERE TO HELP: 

    Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Human Resources at mil.hr@ct.gov. 

    Join the State of Connecticut and take your next career step with confidence!

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

    EXAMPLES OF DUTIES

    • Performs a variety of professional fiscal and administrative functions;
    • Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
    • Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
    • Prepares budget reports;
    • Prepares various financial statements and statistical or narrative fiscal/administrative reports;
    • Assists in planning and implementation of financial aspects of EDP systems;
    • Utilizes EDP systems for financial records, reports and analyses;
    • Prepares or reviews grant budgets and other fiscal portions of grant applications;
    • Provides technical assistance to grantees regarding accounting procedures;
    • Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
    • Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
    • Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
    • Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
    • Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
    • May supervise support services such as stores, inventory, mailroom, security or maintenance;
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Knowledge of
      • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
      • grants and contracts preparation and administration;
      • purchasing principles and procedures;
      • payroll practices and procedures;
    • Skills
      • interpersonal skills;
      • oral and written communication skills;
    • Ability to
      • prepare and analyze financial documents and reports;
      • interpret and apply statutes, regulations and administrative policies;
      • utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

    NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
    • For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
    • For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
    • Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.  
    *Descriptions of these fiscal/administrative functions are attached

    PREFERRED QUALIFICATIONS

    • Experience with Grant Management System (OPM) to increase/decrease funds.
    • Experience with grant monitoring and reconciliation (Maser Cooperative Agreement - MCA).
    • Experience with complex reports, including but not limited to: GAAP, SEFA, CPP and extension requests.
    • Experience responding to audit requests.
    • Supervisory experience.
    • Experience working in an environment that requires a high level of communication skills and working well with others to obtain quality results.
    • Experience with PeopleSoft Financial Modules (HRMS/Financials) and Reporting Systems (EPM/STARS) and preparing state-wide financial reports.
    • Experience in Outlook, Word, Teams and Excel (including pivot tables and advanced formulas).

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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