STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Clerk Typist

Hybrid

Recruitment #250624-2008CL-001

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Introduction


The State of Connecticut, Connecticut Siting Council (CSC) has an exciting position available to join our team as a Clerk Typist. This position will be located in New Britain, CT.

What We Can Offer You
  • Visit our new State Employee Benefits Overview page!
  • Professional growth and development opportunities.
  • A healthy work/life balance to all employees.
  • Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024.
  • With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.
Position Highlights
  • This position will work first shift, 40 hours per week, on a Monday to Friday schedule with telework available.
  • In this role, you will have the opportunity to:
    • Provide clerical support to technical staff.
    • Process and maintain records of energy and telecommunications facilities.
    • Aid in maintaining the agency website.
    • Prepare agency receipts, deposits, inventories, purchase orders, invoices, etc.
    • Maintain status spreadsheets and databases for various filing types.
    • Compile compliance audit information for energy and telecommunications facilities.
    • Act as back up to Office Assistant and Fiscal Administrative Officer, as necessary.
    • Draft various correspondence, spreadsheets and reports.
    • Perform additional related responsibilities as required.
About Us
The Connecticut Siting Council (CSC) is a small administrative agency that balances the public need for energy and telecommunications facilities at the lowest reasonable cost to consumers with the need to protect the environment and ecology of the state. We are recruiting for a Clerk Typist position to assist the efficiency of agency operations.

Selection Plan

FOR ASSISTANCE IN APPLYING: 

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. 

BEFORE YOU APPLY: 

  • Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.  
  • Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. 
  • Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. 
  • Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. 
  • Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.  Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. 
  • Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. 
  • Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY: 

  • Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).   
  • Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! 
  • Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.  
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.  
  • Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP: 

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nicholas Naples at Nicholas.Naples@ct.gov. 

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a full range of general clerical functions including basic processing, reception, filing, record keeping, bookkeeping and typing.

EXAMPLES OF DUTIES

  • TYPING:
    • Using computers, tablets and other electronic equipment, types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; 
    • Reviews and corrects drafts for conformance with originals;
    • Enters and retrieves data on computers, tablets and other electronic equipment.
  • FILING:
    • Maintains logs;
    • Sets up and maintains records and files according to established procedures (e.g., alpha, numeric or chronological order);
    • Searches files for information.
  • CORRESPONDENCE:
    • Prepares and sends out standard form letters making minor revisions or additions.
  • REPORT WRITING:
    • Compiles information from standard sources and prepares reports.
  • INTERPERSONAL:
    • Answers phone, transfers calls and takes messages;
    • Receives and directs visitors;
    • Handles routine requests for information, procedural guidelines or assistance over the telephone or in person (e.g., counter, reception and/or information desk).
  • PROCESSING:
    • Receives, sorts and distributes mail;
    • Performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials), reviews materials for accuracy and completeness (ensures categorical information is completed as required), makes changes per instructions or as authorized, verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units;
    • Does routine posting to ledgers, account books or other records;
    • Receives payments for licenses, bills, applications, fines and fees, etc.;
    • Prepares, totals and balances receipts;
    • Prepares cash transmittal/deposit slips;
    • Types and prepares purchase requisitions, orders or billing invoices according to established procedures;
    • Assists in or maintains inventory and orders supplies;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • office procedures including proper telephone usage and filing;
    • spelling, punctuation and grammar;
  • Skills
    • in typing a variety of materials;
    • interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetical computations;
  • Ability to
    • operate office equipment which includes computers, tablets and other electronic equipment;
    • perform clerical tasks such as coding, sorting, alphabetizing and numeric ordering.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) months as a Typist or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

Graduation from high school with coursework in typing.

PREFERRED QUALIFICATIONS

  • Experience working in a team-oriented environment.
  • Experience working front of office.
  • Experience providing customer service to both internal and external stakeholders.
  • Experience communicating with the general public through email, phone and in person.
  • Experience organizing office supplies and meeting deadlines.
  • Experience prioritizing and handling two or more tasks at a time.
  • Experience using Microsoft Office Suite, including Word and Excel in your day-to-day work.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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