STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Executive Assistant 1

Deputy Assistant Treasurer

Recruitment #250527-3501EX-001

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Introduction


Under the leadership of Connecticut’s State Treasurer, Erick Russell, The Office of the State Treasurer is dedicated to safeguarding the state’s financial resources and taxpayers’ dollars while maximizing returns, minimizing risks, and operating at the highest professional and ethical standards. Through investments and disbursements, the Office of the Treasurer continues to enhance the State’s fiscal stability, financial literacy, college savings, and its approach to leveraging business partnerships and corporate governance policies to address social issues that impact shareholder value.

We are recruiting for an Executive Assistant 1, to serve in the role of Deputy Assistant Treasurer, to be responsible for assisting the Assistant Treasurer-Administration/Chief of Staff in managing the operational objectives of the Management Services division with a particular focus on human resources strategy.  

MINIMUM EXPERIENCE:  This position requires a minimum of ten (10) years experience in human resources management or equal employment opportunity/affirmative action or labor relations management.  

SPECIAL EXPERIENCE:  Two (2) years of the General Experience must have been at the full advanced working level in human resources management or equal employment opportunity/affirmative action or labor relations management.

NOTE:  For state employees, this experience is interpreted at the level of a Principal Human Resources Specialist, Human Resources Generalist 3, or Equal Employment Opportunity Manager or an Agency Labor Relations Specialist.

SPECIAL EXPERIENCE:  College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

A Master's degree in human resources management, labor relations, business administration, public administration or a closely related field may be substituted for one (1) additional year of the General Experience.

A law degree may be substituted for the two (2) additional years of the General Experience.

For state employees, two (2) years as a Principal Human Resources Specialist, Human Resources Generalist 3, Equal Employment Opportunity Manager, or Agency Labor Relations Specialist may be substituted for the General and Special Experience.

For state employees, one (1) year as a Human Resources Business Partner 1 or Assistant Human Resources Business Partner may be substituted for the General and Special Experience.

THE ROLE:

Under the Assistant Treasurer’s direction, the Deputy Assistant Treasurer assists in the daily coordination of the following units: Business Services/Financial Services, Human Resources, and Information Technology with a specific focus on operations improvement across the Management Services Division. 

NATURE OF WORK:

    With direction from the Assistant Treasurer, this position will assist with the administration and operations of the four (4) Management Services Units – Business Services, Financial Services, Human Resources, and Information Technology – with a specific focus on the Human Resources Unit and operations improvement.

    ABOUT THE MANAGEMENT SERVICES DIVISION: 

    The Management Services Division is tasked with delivering support services to all areas of the Office of the Treasurer.

    PRIMARY FUNCTIONS: 
    • The Business Services Unit handles procurement including purchase cards, capital assets, processing of agency RFPs, contract custodian for agency contracts, payroll, records management, accounts payable and receivable, employee travel arrangements, timely delivery of all mail, employee parking, facilities management, and the agency customer service desk.
    • The Financial Services Unit evaluates and assists with financial reporting, establishes and maintains budgets and agency financial reporting (including compiling annual reports), works in collaboration with Business Services, and serves as liaison to State auditors.
    • The Human Resources Unit is responsible for recruiting the best talent to serve the State of Connecticut. Along with implementing work guidelines and policies for agency employees, Human Resources fosters good employee relations and a safe work environment. The unit also monitors and administers the Affirmative Action process, provides training, employee engagement and career development, and compliance with all collective bargaining, federal, and state employment laws.
    • The Information Technology Unit creates, maintains, and updates office-wide IT systems and services for all divisions and personnel. This includes enterprise security, computer training, and disaster recovery services.

    Selection Plan

    For assistance in applying, please visit our 'Applicant Tips on How to Apply' page

    APPLYING FOR THE POSITION
    • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Judicial or Legislative) to the other.
    • To be considered for this job opening, you must meet the Minimum Qualifications listed in the job opening. The minimum experience and training requirements must be met by the close date of the job opening, unless otherwise specified. You must specify your qualifications on your application. 
    • Ensure that your application is complete before submitting it. To comply with Public Act 21-69, the State of Connecticut no longer requests resumes during the initial application process. Once your application is submitted into the JobAps system, you cannot make revisions.
    • All application materials must be received by the recruiting agency by the specified deadline. Late applications will not be considered. Candidates may request a rare and documented exception for events that incapacitate them during the entire duration of the job posting period by providing a legally recognized justification to accommodate such an exception. Requests may be made to Josh Lelyveld (josh.lelyveld@ct.gov). 
    WHAT TO EXPECT AFTER APPLYING
    • Applicants will receive correspondence via email and are also encouraged to monitor their Personal Status Board daily for status updates, notices, and tasks required in the recruitment process.
    • Some postings may require additional referral questions (RQs). You will receive an email with these questions after the posting’s closing date. Check your email and Personal Status Board for notifications, including your spam or junk folders. 
    • You may be required to submit additional documentation supporting your qualifications at any point during the recruitment process. The documentation may include a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, or licensure, at the discretion of the hiring agency.
    • Candidates who have been selected for employment with the Office of the State Comptroller are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks, subject to the provisions of Section 31-51i and conducted in accordance with Section 29-17a of the Connecticut General Statutes. Selection for employment is contingent upon satisfactory completion of the background investigation.
    • The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • Candidates offered a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, available at www.ct.gov/ethics.
    CONNECT WITH US
    • Due to the high volume of applications, we cannot confirm receipt or status during the recruitment process. Updates will be available through your JobAps portal account. 
    • If you have any questions about this recruitment, please contact Josh Lelyveld at josh.lelyveld@ct.gov or 860-702-3144.
    • Follow the State of Connecticut on LinkedIn to stay updated on our career opportunities and news.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    Acts as an executive assistant to a state elective officer or department head as defined in Section 4-5 of the Connecticut General Statutes and performs such duties as are assigned.

    EXAMPLES OF DUTIES

    Under the supervision of the Assistant Treasurer and operating as a team member within the Extended Human Resources Leadership Team, this position will work with various agency staff to align Human Resources objectives and initiatives to the needs of the Agency and focus on delivering value-added support and guidance to management and employees. Further, this role will play a major role in the creation and implementation of department-based initiatives focused on improving the culture of the Agency and union-management relations, team building, and assisting divisions in creating a work environment that fosters the development of high-functioning teams.

    Human Resources
    • Provide expertise in human resource strategy and people management;
    • Ensure human resource plans, procedures, initiatives, communication, and execution of human resource practices are consistent and in alignment with objectives that move the agency forward;
    • Engage collaboratively to address staff concerns and suggest various approaches to solving personnel issues;
    • Responsible for short-term and long-term planning for the operation of various functions managed by Human Resources Unit staff;
    • Design and/or recommend effective leadership and employee training/development opportunities consistent with maintaining a highly talented, diverse, professional workforce;
    • Anticipate issues and develop new solutions and/ or improved processes and procedures;
    • May mediate issues by engaging management and bargaining units in conflict resolution;
    • Performs related duties as required.
    Division Operations Improvement
      Under the supervision of the Assistant Treasurer, this position serves as a partner on a range of complex strategic and tactical operational matters across the Management Services Division. Additionally, this role will provide advice, counsel, or instruction to supervisors and use sound judgment in making decisions and identifying opportunities for continuous improvement of Division functions.

    • Proactively analyze current work processes, plan for emerging needs, and formulate program goals and objectives;
    • Recommend areas for technological improvements and solutions to advance the Management Services Division’s business practices;
    • Develop innovative approaches to improve the efficient and effective delivery of support service functions to the agency;
    • Act in the absence of the Assistant Treasurer, as needed;
    • Perform related duties as required.

    PREFERRED QUALIFICATIONS

    • Experience in a senior management role administering human resources functions. 
    • Supervisory experience managing four (4) or more professional staff, including the application of management principles and techniques, maintaining compliance with bargaining unit contracts, and enforcing teleworking policies.
    • Experience interpreting and applying relevant state and federal laws, statutes, regulations, and bargaining unit contracts.
    • Experience applying best practices and principles of public administration. 
    • Demonstrated experience tailoring communications, both verbal and in writing, to a wide range of audiences.
    • Experience handling confidential and sensitive information to ensure discretion and the protection of such information.
    • Demonstrated history of performing detailed work requiring accuracy and timeliness, while managing and prioritizing multiple responsibilities.
    • Experience fostering a collaborative workforce culture and leading staff development initiatives.
    • Experience ensuring efficient operations of multiple divisions.
    • Experience informing the development of metrics and reports.
    • Experience using Microsoft Office Suite, CORE-CT and JobAps or comparable programs.
    • Experience informing process improvement and coordination of inter-departmental activities.
    • Experience in a senior management role managing information technology functions.

    NOTE: Selection for employment is contingent upon the satisfactory completion of reference checks.

    This position is an appointed position that serves at the pleasure of the Treasurer. This position is in the unclassified service and is not covered by the terms of a collective bargaining agreement.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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