STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Motor Vehicle Examiner Specialist

Recruitment #240201-5832CL-001

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Introduction



The State of Connecticut, Department of Motor Vehicles is now accepting applications from its agency employees for a part-time Motor Vehicle Examiner Specialist role in Wethersfield, CT. 

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  • Paid time off including paid holidays 
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Position Details:
  • Part-time, 34 hours/week (with a possibility of 39 hours)
  • Monday 9:30am-4:00pm, Tuesday-Friday 8:30am-4:00pm
  • Office/On-site
Position Responsibilities: 
DMV’s Commercial Vehicle Safety Division (CVSD) is made up of several specialized work units. CVSD is responsible for the issuance of licenses for Connecticut's Dealer and Repairers. The position will be responsible for examining applications and supporting documents for compliance and issuance of a dealer and repairer license.

Selection Plan

To Apply:
  • In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
  • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Please ensure that your application is complete before submitting it. Applicants will be unable to make revisions once their application is submitted into the JobAps system. Applicants who submit and subsequently withdraw their application will not be able to resubmit for the same posting.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov.
For Assistance In Applying:
  • Please read or watch our Applicant Tips on How to Apply!
Important Next Step Information for After You Apply:
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancies are listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics
Connect With Us:
Due to the large volume of applications received, the State of Connecticut is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Hayley Newhouse at Hayley.Newhouse@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Motor Vehicles this class is accountable for independently performing a combination of duties in registration and licensing functions.

EXAMPLES OF DUTIES

  • Examines and reviews forms for completeness, accuracy, legibility, and conformance with regulations;
  • Determines if transactions are subject to sales and use tax and computes amounts due;
  • Verifies proof of ownership and/or existence of encumbrances on all applications such as motor vehicle, motorcycle, bus, truck, camper, boat and miscellaneous vehicle registrations;
  • Examines certificates of title and other documents and supporting data;
  • Issues motor vehicle registrations;
  • Determines if transactions are new, transfers, class transfers or record transfers and processes accordingly;
  • Utilizes automotive manuals for verification of details on registrations;
  • Examines current suspension file to verify eligibility of applicants to receive registrations and/or operator licenses;
  • Answers questions from general public on laws, regulations, procedures and official motor vehicle forms;
  • Collects taxes and/or fees, balances cash records and prepares deposits;
  • Operates and responsible for security of assigned equipment, supplies and receipts;
  • Performs related duties as required. 
BRANCH OFFICES:
  • Deals directly with general public, performs limited restorations of driver’s licenses or motor vehicle registrations;
  • Issues boat registrations and toll plates;
  • May perform photo licensing activities;
  • Performs related duties as required.
CENTRAL OFFICES:
  • Performs as a unit specialist examining registration and title applications forwarded from branch and other areas for completeness, accuracy, legibility and conformance with Connecticut State Statutes prior to final approval for issuance of documents;
  • Researches title history on vehicles;
  • Works with DMV inspectors and/or local and state enforcement agencies;
  • Determines compliance with motor vehicle “brands” from other jurisdictions and applies them to Connecticut Certificate of Titles;
  • Issues Connecticut duplicate title certificates;
  • Issue ownership documents related to abandoned motor vehicles;
  • Researches insurance compliance issues and disputes;
  • Processes payments of civil penalties and fee adjustments;
  • May research stolen vehicles;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of the functions and activities of the Department of Motor Vehicles;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • maintain records;
    • examine documents for completeness, accuracy and compliance with established requirements;
    • read, understand and apply motor vehicle laws, regulations, policies and procedures;
    • handle and count money;
    • perform arithmetical computations;
    • operating various types of office equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of clerical experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have involved the issuance of official documents requiring the examination of applications and supporting documentation.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
  • One (1) year as a Motor Vehicle Examiner may be substituted for the General and Special Experience.

PREFERRED QUALIFICATIONS

  • Experience in communicating to internal and external customers
  • Experience in handling escalated customer issues 
  • Experience with processing cash, check and credit transactions as well as balancing a register
  • Experience in reviewing documents for completeness and accuracy
  • Experience in entering data in computer terminals

CHARACTER REQUIREMENTS

In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made before individuals are certified for appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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