Health & Safety Program Assistant

Are you a savvy office professional who has experience working in a fast-paced credentialing office? If so, we invite you to explore this opportunity!

The State of Connecticut, Department of Transportation (DOT), is actively recruiting for a Health & Safety Program Assistant (Office Assistant) within the CTDOT Division of Occupational Health and Safety (DOHS).

BENEFITS AND BALANCE AT THE STATE OF CONNECTICUT

The State of Connecticut Ranked One of the Best Employers of 2023 by 'Forbes'. This national recognition comes from offering job growth, competitive benefits and flexible scheduling for our employees!

What we can offer you:

• Industry leading health benefits, including medical and dental coverage;
• Extensive pension plan and supplemental retirement offerings;
• Paid time off - including 13 paid holidays per calendar year;
• Professional growth and paid professional development opportunities; and
• A work culture that promotes a healthy work-life balance to all employees!

State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.

Working for the DOT can provide you with:

• Tuition reimbursement
• On-site low-cost fitness center, on-site cafeteria and Electric Vehicle (EV) charging
• Ample free parking with easy access from major highways or by public transportation

POSITION HIGHLIGHTS

• Work Schedule: Monday through Friday 7:30 AM - 4:00 PM (first shift)
• Job Type: Full Time (40 hours per week)
• Location: Headquarters in Newington, CT*
• Bargaining Unit: NP-3 (Administrative)

*This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here. Employees in their initial working test period must work on site in the office.

YOUR ROLE

This position is responsible for processing and maintaining the licenses and medical cards for approximately 1,400 employees within the Department’s Commercial Driver’s License (CDL) program. This position also supports the data entry and records management with Medgate/Cority—CTDOT’s occupational health and safety management software.

Applicants for this position should anticipate extensive work with a variety of computer-based systems, both internal and external, compliance, health/medical, financial and information databases that contain highly sensitive and confidential information. In addition, the applicant will be routinely working with detailed statistics and other information that requires very strong skills using the Microsoft Office Suite especially, Excel, Access, Word and Outlook.

The Division of Occupational Health and Safety (DOHS) is within the Office of the Commissioner and works throughout the Department to promote and support a safe and healthy workplace for all CTDOT employees. DOHS staff work closely with employees at all levels on a wide variety of health and safety issues.

More details can be found in the class specification.

WHO WE ARE

At the DOT, our mission is to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. Learn more about our mission, vison, and values here!

This is a non-competitive recruitment, open to the public.

To apply

• Complete a Master Application and directly apply to this recruitment.
• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
• Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

FOR ASSISTANCE IN APPLYING

• Please visit our "Applicant Tips on How to Apply" page.

WHAT TO EXPECT AFTER YOU APPLY

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam.

At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.

Other Notes:

• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.

CONTACT INFORMATION

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.

Should you have any questions about the position, please contact Samantha Rivera, Human Resources Specialist – Talent Solutions at Samantha.Rivera@CT.Gov

Stay connected with the State of Connecticut on LinkedIn

In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

Duties to be performed include but are not limited to:

• Verification and tracking of licenses and medical cards required for approximately 1,400 CTDOT CDL employees and prospective new hires through DMV's Cater system, and online services
• Communicate with physician offices regarding questions that arise regarding the driver's Medical Examiner's Card
• Receive all CDL Medical Waivers, and prepare for final processing
• Maintain Drug and Alcohol Clearinghouse records
• Maintain Driver database as required by CDL regulations & Federal Motor Carrier Safety Administration (FMCSA)
• Work with supervisor and manager regarding employee compliance with annual license requirements
• Under the guidance of the Safety Director, coordinate removal of a driver from safety sensitive duties and monitor driving status until proper Class A or B license is restored
• Assist with implementation and data management of the Department’s Health and Safety Database
• Work closely with Workers Compensation regarding medical documents received and limitations with potential impact on CDL employees, ability to operate equipment or renewing their Medical Examiners Card
• Respond to internal and external questions related to our CDL driver policy and requirements
• Complete employee accident history for prospective employers as required by CDL regulations and FMCSA2

• Knowledge of office systems and procedures including proper telephone usage and filing;
• Skills
  • interpersonal skills;
  • oral and written communication skills;
  • performing arithmetical computations;
• Ability to
  • perform a full range of clerical tasks;
  • operate office equipment which includes computers, tablets, and other electronic equipment;
  • operate office suite software;
  • schedule and prioritize workflow;
  • read and interpret complex instructions.

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years.

• Experience working with workforce management software, including but not limited to Oracle Peoplesoft (CORE-CT) or Cority/Medgate;
• Experience with data entry and running query reports;
• Experience with confidential data and information related to personnel records, driver history records, medical records or similar sensitive information;
• Experience accurately and simultaneously completing multiple assignments within established deadlines.
• Experience working with Microsoft Office (Word, Access, Excel, Outlook, Teams).

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.