Are you looking for an opportunity to join the largest largest high school system in the State of Connecticut? If so then the Connecticut Technical Education and Career System (CTECS) might just have the opportunity you've been looking for!
WHAT WE HAVE TO OFFER!
- To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
- Industry leading health benefits, including medical and dental coverage
- Comprehensive pension plan and supplemental retirement offerings
- Retirement healthcare offerings
- Professional growth and development opportunities
- Outstanding work-life balance
AS A FISCAL/ADMINISTRATIVE ASSISTANT:
In a high school environment, this position will be accountable for independently performing a full range of fiscal/administrative duties as assigned by the Associate Fiscal Administrative Officer. Along with other duties as needed, we would entrust you to:
- Assist in the preparation of sophisticated financial statements
- Perform a wide range of fiscal and administrative duties including balancing, and reconciling an interrelated group of accounts
- Located at Eli Whitney Tech in Hamden
- Full-time, 40 hours per week
- Monday - Friday, 8:00 AM - 4:30 pm schedule
WHO WE ARE:
For over 100 years, CTECS has been the leading force in Career Technical Education (CTE) in the State of Connecticut. CTECS operates 17 diploma-granting technical high schools, one technical education center and two airframe mechanics and aircraft maintenance programs. The school system provides a direct employment pipeline for high school students and adult learners.
You will experience the opportunity to make a difference in the public sector as a Fiscal/Administrative Assistant for the State of Connecticut! We encourage you to apply today!
Important Information After You Apply:
- Ensure that your application is complete and detailed before submitting it. We are no longer accepting resumes in accordance with PA 21-69. You will not be able to make revisions once your application is submitted into the JobAps system.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
Connect With Us:
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
- Should you have any questions pertaining to this recruitment, please contact Ethan Ives via email at Ethan.Ives@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
- Experience independently meeting deadlines for competing priorities
- Experience auditing financial records and reports
- Experience working with the Core-CT (HRMS and Financial modules), bookkeeping software, or HRMS systems
- Experience with Biznet
- Experience processing requisitions, purchase orders and payments
- Experience interpreting and applying state and federal policies, contracts, and regulations as needed
- Experience with state procurement policies and procedures
- Experience processing and/or auditing employee payroll
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.