STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Manager 1

Recruitment #230515-0914AR-001

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Introduction



Are you a current Department of Transportation employee looking to advance your career?  If so, read below to learn more!

The State of Connecticut Department of Transportation (DOT), invites its qualified agency employees to apply for the position of Fiscal/Administrative Manager 1 located in the External Audit Unit (EAU) in the Bureau of Finance and Administration.

WHAT WE CAN OFFER YOU

As a state employee, you would continue to have access to the following:
THE ROLE

This position is responsible for the oversight and management of the External Audit Unit within the Bureau of Finance and Administration.  This unit is a highly skilled examination unit that consists of Supervising Accounts Examiners, Associate Accounts Examiners, and Accounts Examiners.
 
Supervisors can expect to spend roughly half of their working hours, if not more, in the office in order to execute upon their job functions and supervise their team. Time in the office may fluctuate based on circumstances and the team being supervised. The ability to apply for telework continues to be available and the agency continues to provide reasonable accommodations for those who need them in accordance with the Telework Policy.
POSITION HIGHLIGHTS

  • Monday - Friday
  • Full-time (40 hours per week)
  • First shift
  • Location:  Newington, CT

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

To Apply:

  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
FOR ASSISTANCE IN APPLYING:

Please visit our "Applicant Tips on How to Apply" page.
Important Information After You Apply:

  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Frank DeCusati at frank.decusati@ct.gov or 860-713-5176.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

  • Review, reevaluate, and revise as needed the Assignment Risk Assessment Tool (ARAT) annually. This tool is used to evaluate the risk levels and the testing needs of an assignment based on identified risk factors. This model is a key feature in the unit’s work, work programs, and the assignment of Task Order Certified Public Accountant (CPA) assignments.
  • Review, reevaluate, and revise as needed the Assignment Work Programs/Work Papers (AWP) on an annual basis. The AWP is the primary tool used by the EAU staff and our Task Order CPAs to conduct the assignments, applying Agreed Upon Procedures (AUP). The AWP includes the testing levels per the determined risk assessment, the report models, the data testing tables, the CTDOT invoice summarization of payments, adjustments, the analysis of the agreement maximums to ensure project costs do not exceed authorized levels and a summarization of the original agreement, supplemental agreements, and all extra work letters. The AWP is the tool from which the final reports are derived.
  • Oversee the assignments that include requests that have a high degree of complexity, risk and that require specialized knowledge and skills to plan, execute and complete. This would include AUP assignments that include multiple projects on the same contract, multiple prime consultants and sub consultants, multiple supplemental agreements, and extra work letters and which span across project phases and authorization dates where in-depth analysis of cost is critical.
  • Oversight of the audit quality assurance review process for both internal and Task Order CPA audit work.
  • Assigning work to staff and task order CPAs based on various factors (priority, age of request, CTDOT needs) and the knowledge base of the staff or CPA firm.
  • Oversight of assignments, provide subject matter expertise to staff and task order CPAs and act as a liaison on matters between External Audit Unit and other DOT units.
  • Identify and execute the training needs of the EAU staff, including governmental auditing standards, report writing, audit review and Office 365 applications.
  • Perform related duties as required

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.
Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

  • Experience with the Agreed Upon Procedures audit process
  • Experience analyzing financial data to detect irregularities in areas such as billing trends, financial relationships, and regulatory compliance procedures
  • Experience conducting audit quality assurance reviews
  • Experience writing exam reports or investigative memorandums
  • Experience with the Federal Acquisition Regulations and their application to Indirect Cost Rates and Federally Participating Project cost
  • Experience reviewing Indirect Cost Rate submissions from consultants
  • Experience with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and Schedule of Expenditures of Federal Awards (SEFA) reporting
  • Experience using Microsoft Excel or Access to manage data
  • Experience with Core-CT
  • Experience with the Department of Transportation (DOT) accounting structure
  • Experience with the DOT contracting process

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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