STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Transportation Supervisor's Assistant (40 Hour)

Office/On-site

Recruitment #230223-8765FM-001

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Introduction



Are you a self-motivated professional who excels at multitasking, performing clerical and payroll duties?
Do you want to help shape the future of transportation in CT? 
If so, come make an impact by serving your State, read below & apply today!

The State of Connecticut, Department of Transportation (DOT), is now accepting applications for our Transportation Supervisor's Assistant roles in the DOT Rocky Hill Maintenance Facility. It is the DOT’s mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region.

What we can offer you: 
  • Industry leading health benefits, including medical and dental coverage.
  • Extensive pension plan and supplemental retirement offerings.
  • Paid time off - including 13 paid holidays per calendar year.
  • Professional growth and paid professional development opportunities. 
  • A healthy work-life balance to all employees!
The Transportation Supervisor’s Assistant works in a garage environment and will assist in the operation of the garage by being accountable for and performing a full range of general clerical and maintenance assistance functions. Various office and recordkeeping duties require preciseness, accuracy, and a sense of urgency, as these duties directly relate to public safety. You will use computer software such as Microsoft Word, Excel, PeopleSoft, and Analytical Reporting Systems extensively to fulfill many of your duties. The garage can be busy at times with various emergencies and priorities occurring concurrently. During these times, you will interact with and provide information to diverse populations verbally and in writing.
Other duties include the following:
  • Perform numerous office and recordkeeping duties that require accurate results.
  • Work with public safety to address important issues.
  • Use various computer software such as Microsoft Word and Excel for basic word processing.
  • Use the State’s CORE and STAR systems often.
  • Balance several deadlines and tasks while staying proactive to complete daily duties.
  • Support an active office with emergencies happening simultaneously.
  • Use interpersonal skills to work with the public.
Job Highlights and requirements:
  • Full-time, 40 hours per week
  • First shift hours: 7:30 a.m. to 4 p.m.
  • Must be willing to commit and accept assignment to emergency duties, including mandatory winter overtime. (November 1 through April 30, whenever your services are needed). Out of State vacations will not be approved during this time.
  • Various storm events will require you to stay at work for the duration of the storm, which at times can be up to a period of several days, to include holidays and weekends.
  • Required to hold residency within 20 miles of the posted job locations.
  • Applicants invited to interview will be requested to supply a copy of their Driver's License.

Selection Plan

These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met, all other applicants may be considered.

To Apply:
  • Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
  • For assistance in applying, please visit our 'Applicant Tips on How to Apply' page.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location.
Important Next Step Information for After You Apply:
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.

Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.

Connect With Us:
If you have any questions pertaining to this recruitment please contact Jasmyn Raymond at Jasmyn.Raymond@ct.gov and reference the recruitment number.

Follow the State of Connecticut on LinkedIn.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Transportation, this class is accountable for performing a full range of general clerical and general maintenance assistance functions in the operation of a Department of Transportation garage.

EXAMPLES OF DUTIES

Types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; reviews and corrects drafts for conformance with originals; enters and retrieves data on personal computers and computer terminals; maintains logs; sets up and maintains records and files according to established procedures; searches files for information; prepares and sends out standard form letters making minor revisions or additions; compiles information from standard sources and prepares reports; answers phone, transfers calls and takes messages; receives and directs visitors; handles routine requests for information, procedural guidelines or assistance over the telephone or in person; receives, sorts and distributes mail; performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials); reviews materials for accuracy and completeness (ensures categorical information is completed as required); makes changes per instructions or as authorized; verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; does routine posting to ledgers, account books or other records; types and prepares purchase requisitions, orders or billing invoices according to established procedures; assists in or maintains inventory and orders supplies; codes equipment repair work orders in the fleet management system; takes minutes at meetings and fact-findings; manually checks heating fuel tanks; performs meter reading of facility gas tanks; performs snow removal around facility and gas tanks; operates and monitors radio communications; performs general facility maintenance including sweeping and cleaning restrooms; may assist in coordinating and/or dispatching appropriate personnel for emergency situations; may mow and perform general maintenance functions around facility; may assist stores section with material handling; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of general office systems and procedures; knowledge of spelling, punctuation and grammar; basic interpersonal skill; basic oral and written communication skills; basic skill in performing arithmetical computations; ability to operate office equipment which includes personal computers, computer terminals and other electronic equipment; ability to perform basic clerical tasks; some ability to perform basic maintenance tasks.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

One (1) year of general clerical work experience.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • Experience utilizing Microsoft Office suite (Word, Excel, etc.) for a variety of clerical/office tasks to include typing and editing documents.
  • Experience conducting accurate/detailed recordkeeping.
  • Experience reviewing, inputting and processing payroll.
  • Experience prioritizing work, multi-tasking, meeting time-sensitive deadlines.
  • Experience answering phone calls, taking and fielding messages.
  • Experience sorting and filing materials.
  • Experience with Microsoft Outlook: sending and fielding emails, scheduling meetings, etc.

SPECIAL REQUIREMENTS

Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever his or her services are required.

PHYSICAL REQUIREMENTS

  1. Incumbents in this class must have sufficient strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class.
  2. A physical examination may be required.

WORKING CONDITIONS

Incumbents in this class are exposed to extremes of weather conditions, occasionally to lifting of moderate weights, to poison ivy, insect bites and allergy irritants during summer months, and to loud and potentially dangerous machinery.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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