Connecticut StateDepartment of Administrative Services

Human Resources Generalist 1 (Part-Time, 25 hours)

Recruitment #230120-6163MP-001

Introduction


The State of Connecticut, Office of the Chief Medical Examiner (OCME) is a free-standing facility located on the UCONN Health Center Campus in Farmington, CT.  The office is a state-wide medical examiner system charged with the investigation of sudden and unexpected deaths that, by statute, fall under our jurisdiction, and operates 24/7/365 performing these death investigations. 

The office is staffed by 63 full time and 25 part time employees across several collective bargaining units and has staff with hazardous duty and Level 1 designations.

We are seeking a part-time (25 hours a week) Human Resources Generalist 1 to work under our current Human Resources Director to assist in various areas of Human Resources management and Payroll.  The OCME Human Resources Department is currently managed solely by a HR Generalist 3.  The incumbent will assist in a wide variety of human resources areas and equal opportunity activities of the agency (i.e., recruitment, selection, classification, compensation, retirement, career counseling, FMLA and other leaves of absence, workers’ compensation, and some payroll related work).  This position is located in Farmington, CT, and the work is comprised of regular, broad exposure to all Human Resources management areas.  

Responsibilities include, but are not exclusive to:
  • Assists with entirety of recruitment processes (from position request through to onboarding).
  • Assists HR Generalist 3 in meeting affirmative action goals and participates in data collection and organization of materials in support of Affirmative Action plan reporting.  
  • Monitors and validates agency timesheets, each pay cycle, for review/approval/reporting as necessary and execute and save agency check registers for audit.
  • Utilizes various reporting databases including but not limited to Core-CT EPM, Core-CT STARS, Access, Excel Pivot Tables, among other Federal, State, and agency software database resources 
  • Updates agency organizational chart and distributes accordingly.
  • Prepares and maintains human resources records and transactions for employees to include processing positions, reclassifications, retirements, seniority, and salary adjustments.
  • Assists in monitoring compliance with annual trainings and agency specific requirements.
  • Interface with staff regarding benefits elections and collective bargaining benefits.

Selection Plan

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position.  These documents may include:  a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign onto their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to jsanz@ocme.org.

Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office: jsanz@ocme.org, 860-679-3982.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Administrative Services this class is deployed at an agency and is accountable for performing professional human resources duties as an agency business partner. 

In a state agency outside of the State's centralized Human Resources structure this class is accountable for performing professional human resources and other related duties.

EXAMPLES OF DUTIES

  • Assists in advising agency staff on human resources policies and procedures, proper organizational structure and use of appropriate job classifications, talent needs, to include but not limited to advising on the availability and expiration of eligible lists, etc.; 
  • Partners with DAS service delivery teams and specialized units to appropriately deliver solutions for agency human resources needs; 
  • Communicates with agency managers, bargaining unit representatives and other interested parties to ensure cooperative relationships; 
  • Makes recommendations regarding agency’s classification and position management transactions and ensures proper organizational structure; 
  • Assists in ensuring compliance with applicable state and federal laws, regulations, policies and procedures; 
  • Advises employees on matters related to employment, career development, transfer, separation, recruitment, examinations, and/or compensation; 
  • Performs job audits, or other fact finding techniques, related to individual job classification and job classification studies; 
  • Upon approval, facilitates human resource transactions, including promotions, demotions, transfers; 
  • Maintains human resource information systems within assigned agency; 
  • Performs research in support of reclassification grievances, business rules questions, policy and legislative changes, training initiatives and other human resources initiatives and projects; 
  • Assists in various areas of the recruitment process, including clearing of mandatory lists, interviewing, selection and on-boarding hires; 
  • Prepares or oversees the preparation and maintenance of relevant documentation and records; 
  • Participates in the recruitment and hiring of staff, including outreach, interview and selection;
  • May coordinate employee assistance programs; 
  • May assist, coordinate, implement, oversee, and/or provide training and/or staff development programs; 
  • May support related agency strategic needs; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • human resources management;
    • relevant state and federal laws, statutes, regulations, policies and procedures;
  • Basic knowledge of
    • employment practices related to civil rights, equal employment opportunity, job classification, recruitment and selection, compensation and benefit programs, pay administration, workers compensation;
    • labor relations;
  • Considerable
    • interpersonal skills;
    • oral and written communication skills;
  • Some ability to analyze and balance partners needs with laws, regulations, policies, procedures and collective bargaining agreements.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of professional experience in human resources or equal opportunity/affirmative action or labor relations management.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in human resources management, labor relations, business administration, public administration or a closely related field may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

  • Experience interpreting human resources policies and collective bargaining agreements for all levels of employees. 
  • Experience using Human Resources Information Systems.
  • Experience using online recruiting systems such as JobAps.
  • Experience providing human resources support to multiple customers with competing priorities.
  • Experience creating statistical reports.
  • Experience with processing FMLA request and other related leaves.
  • Experience with payroll

SPECIAL REQUIREMENTS

  • Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator's license.
  • Incumbents in this class may be required to travel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


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The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.