STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal Administrative Assistant

Hybrid

Recruitment #221123-6500VR-100

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Introduction


The State of Connecticut, Paid Family and Medical Leave Insurance Authority (the "Authority"), has an anticipated opportunity for a Fiscal Administrative Assistant. The Fiscal Administrative Assistant will report to and work closely with the Authority’s Financial Analyst. Under the direction of the Financial Analyst, this role will be responsible for performing a combination of basic paraprofessional work, and highly complex clerical work in accounts payable functions and perform general accounting/bookkeeping practices to achieve the goals and objectives of the Authority.

Job Highlights:
  • Full-time
  • 40 hours per week
  • Monday-Friday
About the Authority:
The Paid Family and Medical Leave Insurance Authority is a quasi-governmental agency formed by statute and signed into law by Governor Ned Lamont in 2019. Its mission is to help Connecticut’s workforce navigate health challenges and life changes with greater financial security.

Through a trust funded by employees, the Authority makes benefits payments to eligible employees
when either the employee or their family member takes a leave from work to care for themselves or a family member.

What We Can Offer You: We participate in a competitive benefits package that includes comprehensive healthcare coverage, retirement plan options, paid time off, and so much more. We encourage a healthy work-life balance for all employees!

Selection Plan

To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Important Information After You Apply:
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Connect With Us:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact jasmyn.raymond@ct.gov.

#INDLP

EXAMPLES OF DUTIES

  • Performs paraprofessional level work in fiscal and administrative activities
  • Is independently accountable for accounts payable processes including coordinating invoice approvals and payments
  • Independently performs purchasing functions including preparing and processing purchase orders
  • Posts business transactions, process invoices, verify financial data for use in maintaining accounts payable records
  • Prepares simple financial statements and assists in preparation of complex financial statements
  • Assists in maintaining all financial books and records for the Authority’s operating, bond, and contribution budgets to assure accuracy in reporting and adherence to all Authority financial policies and Generally Accepted Accounting Principles (GAAP)
  • Assists in reconciling benefit claim payments made to participants
  • Prepares 1099-NEC forms for IRS and vendors
  • May interact directly with vendors where necessary
  • Prepares supporting data for the operating and financial summary reports as developed for the Authority at regular intervals as determined by the CEO, COO, and the Authority’s Board of Directors
  • Performs any related duties as required.
This list of duties is not intended to be all-inclusive and may be expanded to include other duties and responsibilities that the Authority may deem necessary from time to time and as the Authority’s work and responsibilities demand.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. 

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • Experience as a bookkeeper or similar position in accounts payable for a large community foundation, trust fund, or government agency with over $15 million in annual administrative or operational expenses
  • Experience applying accounting and auditing principles and practices 
  • Experience creating and developing spreadsheets, using macros, pivot tables, VLOOKUP, and importing and exporting data with Microsoft Excel; and developing presentations with Microsoft PowerPoint
  • Experience in QuickBooks Online
  • Experience using verbal and written communication with internal and external customers
  • Experience using Mathematical and analytical skills
  • Experience with prioritizing and attention to detail while working on multiple (more than 1) tasks in a virtual environment
  • Experience maintaining, balancing, and reconciling budgets
  • Experience managing data

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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