|Date Opened||11/23/2022 12:00:00 AM|
|Salary||$46,034* - $60,398/year *(New state employees start at the minimum)|
|Job Type||Open to the Public|
|Close Date||12/2/2022 11:59:00 PM|
The State of Connecticut, Department of Public Health (DPH) is seeking an Office Assistant to be assigned to the Facility Licensing and Investigation Section (FLIS) which is part of the Healthcare Quality and Safety Branch of the DPH.
The incumbent will be accountable for typing and processing enforcement letters, survey documents, general correspondence, and maintaining a filing system to ensure the completion of clerical work. This position will also support the Processing Technician in order to complete federal certification work and will assist in processing to Freedom of Information Act (FOIA) requests. This position requires working in a team environment to provide exceptional customer service. The ideal candidate will be adaptable to change, possess interpersonal and organizational skills, oral and written communication skills, excellent customer service experience, good time management and organizational skills, and the ability to examine documents for completeness and accuracy.
The Mission of DPH is to protect and improve the health and safety of the people of Connecticut by assuring:
DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.
This position is conveniently located at our office at 410 Capitol Avenue in Hartford. This Office Assistant position is full-time, 40 hours per week, typically Monday – Friday. The work assignment will be in the office to start and then there may be some opportunity for a partial telework schedule. We offer a competitive benefits package, excellent health care, generous leave policies, retirement plan, and more! We also encourage a healthy work-life balance to all employees!
In a state agency this class is accountable for performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.
1. TYPING: Types a variety of materials in relation to other duties or as assigned; enters and retrieves data on personal computers and computer terminals.
2. FILING: Sets up and maintains office procedures, filing and indexing systems and forms for own use.
3. CORRESPONDENCE: Composes routine correspondence.
4. REPORT WRITING: Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
5. INTERPERSONAL: Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; responds to inquiries from other work units or departments/agencies; applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; may lead lower level employees in carrying out assigned clerical functions.
6. PROCESSING: Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; processes a variety of documents in determining routine case status; exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by phone or form letter; processes purchase requisitions/purchase orders for subsequent action; prepares payment lists and billing invoices; receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; maintains billing control cards, files, journals or account ledgers by posting credits, expenditures, interest, etc.; figures payments, costs, discounts and adjustments using prescribed methods and formulas; receives monies in various forms such as cash, checks and money orders and prepares for deposit; maintains inventory and orders supplies; uses a variety of automated equipment to perform job functions; performs related duties as required.
Knowledge of office systems and procedures including proper telephone usage and filing; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office equipment which includes personal computers, computer terminals and other electronic automated equipment; ability to operate office suite software; ability to schedule and prioritize workflow; ability to read and interpret complex instructions.
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Click on a link below to apply for this position:
|Fill out the Supplemental Questionnaire and Application NOW using the Internet.|
The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.