Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Officer

Recruitment #221117-1308AR-001

Introduction



Are you a current State of Connecticut employee looking for an opportunity where you'll have more independence and have a chance to tackle the challenges of professional-level fiscal and administrative work? If this sounds like you, we encourage you to check out this career opportunity!

The Department of Children and Families (DCF) is seeking to fill three (3) Fiscal/Administrative Officer positions within the Department's Division of Contracts Management (DCM). Located primarily at Central Office, 505 Hudson Street, Hartford, CT, these positions are full-time, 40 hours per week, Monday-Friday, with flexible hour s.  

The selected incumbent will be responsible for supporting the two (2) primary functions of the DCM. These functions will be:
Execution and maintenance of all Purchase of Service (POS), Personal Service Agreements (PSA), and Memoranda  of Understanding (MOU).
Preparing and reviewing Supplier contract budgets for adherence to OPM Cost Standards.

Additionally, among other duties as needed, you will also be responsible for:
Oversight of the annual and ongoing review and analysis of State Single Audits in accordance with Office of Policy and Management (OPM) guidelines
Completion of the annual OPM Granter Desk Review for audited agencies
Completion of Financial Profiles for all DCF human service providers
Assisting with the facilitation of our competitive procurement (RFP) processes resulting in POS and PSA contracts
Contract development and management
Financial oversight of contracted provider budgets
Purchasing and accounts payable responsibilities within Core-CT for POS contracts, PSA contracts, and MOUs

We hope you take this opportunity to join our team and continue serving your state!

Selection Plan

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

Please visit our Applicant Tips on How to Apply page.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  

Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position. 

These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules 

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

Should you have questions pertaining to this recruitment, please contact Liz Weston at elizabeth.weston@ct.gov

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board  (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

 

EXAMPLES OF DUTIES

Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

Experience conducting and overseeing human services procurements
Experience working in a social and human services agency
Experience working in a human services contracts unit
Experience utilizing CORE CT Financial Modules (SCMT, E-Req, AP, Purchasing, EPM), or a similar financial management system
Experience with Microsoft Excel including crafting complex formulas, pivot tables, calculations, linking spreadsheets within a work book, data manipulation, auto summing, etc.
Experience in oversight of financial auditing
Experience in development of contract scopes of service 

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.




The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.