The Office of the Public Records Administrator is responsible for directing a records management program for all state agencies, quasi-public agencies and municipalities pursuant to CGS Section 11-8 and 11-8a.
Under the general supervision of the Public Records Administrator, the Electronic Records Analyst will perform a wide variety of records management work which includes developing and implementing an electronic records management program for state and municipal government agencies including policies, procedures, guidelines, consultation, and training. The individual must ensure the effective management of electronic records (structured and unstructured data), email and social media, assist in the development of an electronic content management system, and assist in the implementation of the state/municipal records management program for records in all formats.
Position Specific Duties
- Permanent full-time position (40 hours per week)
- Monday - Friday
- First shift (8:00 AM - 4:30 PM)
- Telework option
- Offering tuition reimbursement
- Location: Connecticut State Library, 231 Capitol Avenue, Hartford, CT
- Research, analyze, and recommend strategies and actions necessary to develop and implement an effective electronic records management program for state and local government agencies
- Develop and implement program policies, procedures, processes, standards, and manuals for management of electronic records in accordance with program objectives and goals
- Consult with and assist state and local government officials with electronic records management issues, including email and social media
- Monitor and keep up-to-date with the latest technologies and standards related to electronic records management
- Assist in development and revision of records management policies, procedures, manuals, and regulations governing public records in any format
- Assist in development and revision of executive branch state agency and municipal records retention schedules
- Develop and present both online and in-person training to state agency and municipal officials
- Assist state agencies and municipalities with identifying and mitigating risks to essential (vital) records and responding to disasters
- Implement the statewide enterprise content management system and services in coordination with the information technology bureau and state agencies
- Conduct agency site visits and records storage facility inspections to ensure that public agencies are meeting established standards
- Work closely with subject matter experts in records related fields including but not limited to enterprise technologies, regulatory and legal enforcement, legislative development, and archives
NOTE: The information provided above is specific to this Electronic Records Analyst position. The information provided below under "Knowledge, Skill and Ability" is not specific to this position but refers to this Job Class (Librarian 1) and applies to all Librarian 1 positions listed by the State of Connecticut.
The Connecticut State Library is an Executive Branch agency founded in 1854. The State Library provides a variety of library, information, archival, public records, museum, and administrative services for citizens of Connecticut, as well as for the employees and officials of all three branches of State government. CSL also serves students, libraries, researchers, and town governments.
What We Can Offer You
Competitive starting salary, excellent State benefits package including health and dental insurance, generous paid time off, retirement plan options, alternate work schedule options, telework opportunities, professional development and tuition reimbursement, and a culture that promotes work-life balance!
View the video below to learn what it's like to be a state employee.
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
FOR ASSISTANCE IN APPLYING:
Important Information After You Apply:
Connect With Us:
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Frank DeCusati at firstname.lastname@example.org or 860-713-5176.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In the State Library, this class is accountable for independently performing the full range of professional library duties and providing professional library services.
EXAMPLES OF DUTIES
Performs professional library duties in any of the following areas: cataloging, interlibrary loan, reference, bibliographic services and collection management of books, serial publications, computer files, documents, audiovisual and other materials; assists patrons in locating and obtaining materials; furnishes information on library activities, facilities, rules and services; explains and assists in use of reference sources, catalogs, indexes and automated data bases; describes or demonstrates procedures for searching catalog files; searches catalog files and shelves to locate information; assembles and arranges displays of books and other library materials; maintains reference and circulation materials; answers correspondence on special reference subjects; may compile subject bibliographies; may select, order, catalog and classify materials; may review and update records retention and disposition schedules for state agencies; may plan and direct or carry out special projects; may operate a small law library; may train assigned staff; may conduct workshops; may serve as liaison to library groups and organizations; may compile reports and statistics; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of professional principles and practices of library science including classification systems, reference sources and techniques, acquisition, cataloging and filing, bibliographic sources of information and library automation; knowledge of library administration principles and techniques; interpersonal skills; oral and written communication skills; ability to analyze and solve problems relating to library methods and procedures; ability to utilize computer software.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
A Master's degree in library science or information science from a library school accredited by the American Library Association.
- Experience providing electronic records management services within a state or local government, public agency, or private organization
- Experience with principles, standards, and guidelines of records management
- Experience with electronic content management systems
- Experience with digital preservation and management of electronic records
- Experience developing and providing online and onsite training
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.