Connecticut StateDepartment of Administrative Services

Developmental Services Resource Management Specialist (37.5 Hour)

Hybrid

Recruitment #221116-1609EG-001

Introduction

Are you a self-starter? Are you looking to take the next step in your career? If so, please read on to learn more about this wonderful opportunity!  

The State of Connecticut, Department of Developmental Services (DDS) – West Region has one (1) full-time 1st shift job opportunity for a Developmental Services Resource Management Specialist, to be located in Waterbury.  

In this role, we would entrust you to supervise private agencies to ensure they are helping fulfill our goals and provide the utmost care to individuals. Additionally, we would have you:

  • Review the fiscal and operational practices of contracted private agencies;
  • Ensure individuals are receiving the proper resources;
  • Conduct on-site visits to assure private agencies are in compliance with Department standards;
  • Perform other duties as needed  

This is a full-time (75 hours/biweekly), first (1st) shift position, with a work schedule of 8:30am - 4:30pm, Monday through Friday. Will have the opportunity to telework.  However, work schedule flexibility is required in order to meet the demands of the job.  

You will discover the opportunity to:

  • Engage in a rewarding career;
  • Provide support to a division that is passionate about improving the lives of those we serve;
  • Assist our individuals so they can achieve success;
  • Make a difference in the public sector;
  • Work together in a collaborative team environment;  

We offer competitive benefits including health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 13 paid holidays per calendar year, in addition to vacation, sick and personal leave accruals. We encourage a healthy work/life balance to all employees.

We hope you take this opportunity to continue your career with us and make an impact by serving your state!

Selection Plan

These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.  

This position may be subject to Federal requirements for COVID 19 Vaccination Immunization.  

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.   

Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position. 

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

Incumbent in this position may be expected to travel statewide.

Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator's license.  

 If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Jennifer Borenski, EEO Specialist 2 at (860) 418-6143 or Jennifer.Borenski@ct.gov.

Should you have questions pertaining to this recruitment, please contact Julie Barker, at Julie.Barker@ct.gov.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov.

#INDLP

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Developmental Services, this class is accountable for reviewing fiscal and operational practices of contracted private agencies to ensure they adhere to fiscal obligations and that quality services are provided to consumers in accordance with Agency standards.

EXAMPLES OF DUTIES

Duties consistent with the Developmental Services Resource Management Specialist class specification. Including, but not limited to: Accountable for reviewing fiscal and operational practices of contracted private agencies to ensure they adhere to fiscal obligations and that quality services are provided to consumers in accordance with Agency standards. Responsible for the day to day coordination of authorizations for both Contract Service Authorizations and Vendor Service Authorizations for approximately 15-20 qualified private provider agencies. Reviewing and adjusting resources of individuals as needed. This may involve many authorizations changes based on Planning Resources Allocation Team (PRAT) funding awards, Utilization Resource Reviews, movement & other factors that impact funding amounts. Compile agency information for programmatic & fiscal reviews. Monitor the provider’s billing and ensure errors are rectified. Ensure providers are funded for services. Track and maintain consumer’s biographical information in applicable databases; review one time requests for accuracy to ensure the service is justified and submit the request to PRAT for approval. Create a contract authorization to approve one time requests for service; review and analyze private agency operational plans which reflect actual and projected spending for services to clients. Research all financial transactions and document and develop the Annual Fiscal Report for each agency. Facilitate the Annual Review. Review Quality Service Reviews from agency staff; submit requests to private agencies for Plans of Corrections. Meet with private agencies to address programmatic and quality concerns to ensure Plan of Correction is implemented. Conduct on-site visits to assure private agencies are in compliance with Department standards. Analyze and summarize a variety of data. Gather consumer referral candidates for residential placement and coordinate with PRAT to fill vacancies at private agencies. Review, monitor and process one-time requests and payments, posting of documentation on shared computer drive. Monitor referral and placement activity. Maintain Agency Contract Book. Process Capital Development Requests. Update eCAMRIS regarding placement & program changes, abuse & neglect investigations, participation in PRAT, PRC, HRC, URR as needed. Follow-up on special concerns that may include licensing, Office of Protection & Advocacy, site visits (CLA, SL, Day, ICF/ID). Chair and or participate in RFP reviews. Participate in Quality Improvement Activities.   Also perform related duties as required. Additional information can be found here.  

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of relevant state and federal laws, agency policies and procedures; considerable knowledge of modern methods of care, program design, treatment and education of individuals with intellectual disabilities living in various community settings; knowledge of resource monitoring and evaluation; knowledge of business finance and accounting procedures; interpersonal skills, oral and written communication skills, ability to analyze and critique private agency, organization and individual practitioner's recordkeeping and financial statements; ability to utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of professional experience in a human services setting providing services and supports to individuals with intellectual disabilities.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been conducting fiscal analysis and oversight of individual budgets/plans or basic auditing of business and accounting information and practices.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. For State Employees, three (3) years as a Developmental Services Compliance Coordinator and a Bachelor’s degree in accounting, business administration, education, finance, health care administration or a related field may be substituted for the General and Special Experience.

PREFERRED QUALIFICATIONS

  • Experience with Microsoft Office; Outlook, Word, Excel (Utilizing functions and developing reports in Excel).
  • Experience with DDS contract language to assist DDS qualified agencies with business and operational efficiencies.
  • Experience entering and retrieving data and scanning documents.
  • Experience utilizing organization skills with proven track record for attention to detail and accuracy.
  • Experience managing competing priorities with varying deadlines.
  • Experience with facilitating meetings and handling conflict situations.
  • Experience working with contract services and Individual budget authorizations.
  • Experience training and mentoring DDS qualified providers on DDS waiver services and programs for individuals with Intellectual disabilities.
  • Experience responding to telephone and written inquiries in a timely manner.
  • Experience reviewing plan of corrections.

SPECIAL REQUIREMENTS

  1. Incumbents in this class may be required to travel.
  2. Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator's license.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.




The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.